Project Management Support Analyst at UNOPS - Humanitarian Jobs

Project Management Support Analyst at UNOPS

Functional Responsibilities

The Project Management Support Analyst will work directly under the supervision of the Project Manager and in close collaboration with other projects. S/he will be expected to support the PM in maintaining and strengthening relationships with implementing partners, working group members, and relevant UN agencies and other stakeholders.

S/he will be responsible for the following:

● Provide assistance to Project Manager during project life cycle, contributing to activity design and development, implementation, field supervision, monitoring and evaluation, and closure, by performing the following tasks:

  • Provide written inputs for reports, proposals, terms of reference, requests for proposals, or call for proposals;
  • Edit and revise inputs, documents, and tables for accuracy;
  • Coordinate timely receipt of required inputs from implementing partners;
  • Maintain updated information table detailing any security incidents in area of operations;
  • Read and provide written comments on monthly, milestone, and final progress reports submitted by partners;
  • Maintain milestone schedule table to insure that activities , reporting and payments are on time according to the GSA;
  • As requested, visit project activities in the field to verify reported information;
  • Verify that key activity documents are up-to-date including the reporting tools and forms , such as asset right-of-use documents, IMSMA forms, asset log etc….
  • Follow up and monitor the work of the implementing partner as per approved training, work plans, task orders and budget

● As assigned by the Project Manager, assume responsibility for a specific activity or task within the Project portfolio, maintain updated information about that activity/task, and be prepared to answer information requests and provide updates about upon request;

● Draft well-written, properly researched, and edited narrative inputs for reports, terms of references, and proposals, as requested, which are free of grammatical, spelling, statistical, and factual errors;

● Support coordination, organization, and reporting of working groups, focus groups, and other key meetings;

● Organize and participate in meetings with Project Manager and relevant ministries (Education, Health, Social Development) and other stakeholders;

● Support coordination of capacity development trainings and workshops by organizing events;

● Support technical (risk education, victim assistance, community violence reduction, community liaison and non-technical survey) and organizational accreditation activities for partners and potential partners;

● As assigned, travel to field locations to participate in quality assurance visits; participate in regional coordination meetings; meet with partners; participate in rapid, baseline, or impact assessment; and/or, participate in team meetings;

● Perform any other duties as might be required for the successful implementation of the projects

Education/Experience/Language requirements

a. Education

  • Advanced university degree (Master or equivalent) in Business Administration, International Relations, Social Sciences, Developmental Studies, or similar field is required; or,
  • First Level University Degree (Bachelor’s Degree or equivalent) with 2 years of relevant experience is required

b. Work Experience

  • Relevant experience is defined as experience in Project Management or Project Management support, preferably with focus on planning, stakeholder management, and/or monitoring and reporting is required.

c. Languages

  • Fluent in French (read, write and speak) is required
  • Intermediate English (read, write and speak) is required

How to apply