Project Development & Reporting Officer At International Organization for Migration

Position Title: Project Development & Reporting Officer

Duty Station: Harare, Zimbabwe

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 January 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


Established in 1951, IOM is the UN Migration leading agency and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the direct supervision of the Chief of Mission, Harare (in close coordination with the Programme Managers, the Project Development and Reporting Officer will primarily be responsible for contributing to and participating in the design and development of new programmes/projects, and programme and donor reporting.

Core Functions / Responsibilities:

  1. Draft and coordinate the preparation of concept notes and proposals for potential donors and funding opportunities in IOM’s areas of interest and aligned to IOM global, regional and national frameworks including, but not limited to, the IOM Strategic Results Framework
  2. Provide information for and facilitate the incorporation of cross-cutting themes (i.e., gender, protection, etc.) in project concept notes and proposals in line with the new Project Handbook.
  3. Conduct research to help strengthen proposals and concept notes in mixed migration,Counter-trafficking, and other emerging areas of IOM interest.
  4. Contribute to project development, donor liaison, and coordination with Regional Office (RO) Headquarters (HQs), and other relevant stakeholders.
  5. Monitor and follow up on the processing, endorsement and submissions of project proposals, donor reports, partner agreements (Service Agreements, MoUs, LoAs and other types of contracts) and any other relevant documents, in line with specific internal requirements and procedures
  6. Support the activation of projects, in close coordination with PMs and other pertinent IOM departments, and follow up on the administrative, financial and management requirements of project development and implementation.
  7. In close coordination with the M&E officer, review and edit donor reports from programme units to support compliance with donor regulations and obligations, as well as the report finalization process with the Regional Office and relevant Headquarters departments.
  8. Provide and coordinate inputs for information requests from the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with PSU team.
  9. In close coordination with the M&E officer, check coherence and consistency of monitoring and evaluation tools with the proposal contents.
  10. Identify potential and realistic funding opportunities by reviewing calls for proposals and collecting donor information.
  11. Coordinate with the Media and Communications specialist to produce visibility materials for publicity to appeal to donors for resource mobilization by recommending content and carrying out preliminary editing.
  12. Support the review and editing of assessment and evaluation reports drafted by programme units.
  13. Perform such other duties as may be assigned.

Required Qualifications and Experience:


  • Master’s degree in International Relations, International Development, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.


  • Experience in preparing narrative and financial project reports, statements and/or projections;
  • Demonstrated knowledge of project formulation, administration, and evaluation techniques and practices;
  • Experience in liaising with donors, governmental authorities, other national/international institutions and NGOs;
  • Strong skills in the development of log frames, result matrices and work plans;
  • Able to correctly interacts with and advises on interfacing with senior level stakeholders as appropriate;
  • Experience and/or knowledge of border management issues is a distinct advantage; and,
  • Experience with international humanitarian organizations, non-governmental or governmentalinstitutions/organizations in a multi-cultural setting.


  • Delivers on set objectives in hardship situations;
  • Effectively applies knowledge of migration issues within organizational context;
  • Coordinates actions with other implementing partners;
  • Correctly frames migration issues within their regional, global, and political context;
  • Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives;
  • Works effectively in high-pressure, rapidly changing environments;
  • Supports adequate levels of information sharing between internal and external partners;
  • Establishes and maintains effective relationships with implementing partners; and,
  • Good writing/ communication, presentation and networking skills are essential.


IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 17 January 2023.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

Posting period:

From 04.01.2023 to 17.01.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2023 02 Project Development & Reporting Officer (P2) Harare, Zimbabwe (57912772) Released

Posting: Posting NC57912773 (57912773) Released

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