Job Identification : 13969

Locations : Tashkent, Uzbekistan

Posting Date : 10/04/2023, 12:31 PM

Apply Before : 10/19/2023, 03:59 AM

Job Schedule : Full time

Agency : UNDP

Vacancy Type : National Personnel Service Agreement

Practice Area : Effectiveness

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 6 months

Education & Work Experience : Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages : English, Uzbek

Desired Languages : Russian

Vacancy Timeline

2 Weeks

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

The project “Enhancing the Capacities of Surkhandarya Region to Educate and Train Afghan Citizens” is a joint project of the Ministry of Higher Education, Science and Innovation of the Republic of Uzbekistan (MHESI) and UNDP, financed by the European Union.

The project aims to create new and expand existing education opportunities for Afghan citizens, with a particular focus on youth and women, through enhancing the provision of vocational education and training programs and short-term courses.

The project will be implemented in partnership with the MHESI and ECTAC, in close collaboration with other relevant national partners.

It is expected that the project will result in an enhanced well-being of Afghan citizens currently residing in Uzbekistan through increasing their opportunities for employment and integration into active social and economic life in Uzbekistan.

Duties and Responsibilities

The Project Associate will provide back-office/administrative support to the Project Manager, including:

•  Facilitating procurement processes in accordance with UNDP rules and regulations.
•  Tracking and managing financial and administrative activities and expenses.
•  Supporting communication, outreach, and event planning activities.
•  Liaising with the UNDP Country Office to facilitate financial reporting and compliance.

The Project Associate will also provide project management support, including:

•  Facilitating, guiding, and monitoring the work of the project’s contractors.
•  Managing payment schedules.
•  Assisting in project-related activities, such as planning meetings and trips.
•  Ensuring all national and international travel is organized smoothly.
•  Documenting and sharing records of meetings, decisions, and actions.
•  Supporting the Monitoring and Evaluation of the project at the national level.
•  Overseeing financial oversight, including management of the project budget, maintaining records of expenditures, and collaborating in financial reporting.

The Project Associate will also take on any other duties assigned by the Project Manager that have direct relevance to the project.

Institutional Arrangement

Under the direct supervision of the Project Manager, Project Associate is responsible for providing administrative / finance support to the project according to UNDP corporate rules and procedures.

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination .

Cross-Functional & Technical competencies

Business Direction & Strategy: Strategic Thinking

•  Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Development: Knowledge Generation

•  Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Business Development: Integration within the UN

•  Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations

Business Management: Communication

•  Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

General: Event planning and execution

•  Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.

Administration & Operations: Events management

•  Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Required Skills and Experience

Education: -Secondary education is required or;

-University degree (Bachelor`s degree) in any of the following areas: Finance, Economics, Business administration, Management, or a related field will be given due consideration, but is not a requirement.

Experience: Minimum 6 years (with secondary education) or 3 years’ (with Bachelor’s degree) relevant experience in administration and finance areas.

Experience in handling web-based management systems.

Previous experience with UNDP or UN project will be a definite asset. Experience in handling web-based management systems is an asset.

Required skills

•  Initiative, analytical judgement, ability to work under pressure, ethics and honesty;
•  Ability to use information and communication technology as a tool and resource;
•  Knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Other: Women candidates are encouraged to apply.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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