Job Identification : 13651

Locations : Jakarta Pusat, Indonesia

Posting Date : 09/14/2023, 11:33 AM

Apply Before : 09/28/2023, 04:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-7

Vacancy Type : National Personnel Service Agreement

Practice Area : Health

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 6 months

Education & Work Experience : Bachelor’s Degree – 4 year(s) experience OR High School certificate- 7 year(s) experience

Required Languages : English and Bahasa

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The United Nations Development Programme UNDP Indonesia Country Programme 2021-2025 developed in partnership with the Indonesian Government addresses the unfinished business of the Millennium Development Goals and support national efforts to advance the 2030 Sustainable Development Agenda.

UNDP Indonesia and the Ministry of Health have been working together in a long-term partnership

on health governance that is aimed at narrowing health development gaps and meeting the SDGs commitments. This partnership has been expanded with implementation of activities under the 2020-2023 Health Governance Initiative (HEART) Program that focus on the support to strengthen Indonesia’s health system capacity through policy advocacy, evidence-based generation intervention, technical assistance, and partnerships by adoptions of information technology advancement with total program budget at USD 40 million.

To facilitate opportunities for integrated policy and programme solutions, the project has been designed so that the outputs are mutually reinforcing, harnessing interlinkages across project components. The programme is articulated interdependent work streams:

•  Strengthening an enabling policy and environment, regulatory and institutional environment for access to new health technology,
•  Capacity Development and Innovative Solutions for implementation of national health programmes (Programmatic, grant management, procurement, and logistics management information systems), including the new Biomedical Genome Science Initiative (BGSI),
•  Technical support for and quality assurance for financial management to Principal Recipient AIDS, TB, Malaria funded program by the Global Funds for ATM,
•  Improving distribution of vaccines for routine immunization and COVID-19, facilitation of South-South exchange of knowledge and technology for the development and implementation of SMILE for the distribution of vaccines for routine immunization and for COVID-19,
•  Accelerating digital transformation of the health system,
•  Promoting cost-effective medicines, vaccines and diagnostics through Health Technology Assessments
•  Promoting application system for medical waste management by developing digital waste management IOT application which able to track capacity of waste management from service to end sites.

To this end, Project Associate (Finance) will support UNDP Health Governance Cluster and will be technically supervised by the National Technical Specialist for HEART Cluster in the Health Governance Cluster and will collaborating with other teams in Health Governance Cluster and the Democratic Governance and Poverty Reduction (DGPRU).

The main role of the Associate is to support delivery of the cluster/projects by entering and managing project data in UNDP’s corporate systems and by providing daily technical/financial support to cluster/project implementation consistent with UNDP rules and regulations. The incumbent will also conduct project quality assurance, and deal with relevant operational issues including support to regular monitoring.

The Project Associate (Finance) may monitor and supervise financial, administrative, procurement activities. The Associate works in close collaboration with the project team, financial units, operations units, procurement unit, and programme staff in the CO to resolve complex finance- related issues and to ensure adequate exchange of information.

Duties and Responsibilities

The direct supervisor of this activities is National Technical Specialist for HEART. She/He will work closely with Budget Management Associate and with relevant projects. the Project Associate (Finance) shall be responsible for effective and transparent utilization of financial resources and integrity of financial services for all projects in HEART Cluster. The Project Associate shall analyze and interpret the financial rules and regulations and provide solutions to a wide spectrum of complex financial issues.

Establish accounting and financial reporting process for the HEART Cluster to ensure, complete, accurate and timely reporting to the donors compliance with the terms and conditions of the Grant Agreement, focusing on achievement of the following results:

•  Full compliance with UNDP and donor rules, regulations, and policies of financial activities, financial recording/reporting system;
•  implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
•  Continuously reviewing the financial situation and supporting the programme in the preparation of financial reporting to both MOH and donors;
•  Support for procurement process of the FMTA-GF project as approved by MOH and donors;
•  Support for any recruitment process and/or any HR related matters for the FMTA-GF project team based in the MOH;
•  Proper monitoring and tracking of payment schedules from the donor and/or expenditures progress update;
•  Routinely monitors financial exception reports for unusual activities, transactions and investigates anomalies or unusual transactions. Inform supervisor of the results of the investigation when satisfactory answers are not obtained;
•  Ensures coordination and liaison for any audit purposes related to the FMTA-GF project, and to ensure that the final audit report complies with the approved Terms of Reference and the Global Fund’s audit guidelines and follows up in a timely manner to ensure that audit recommendations (finance) are properly addressed.

Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:

•  Liaise with the project assistant to prepare any Note to File, Internal Office Memorandum, Payment Tracking Sheet, Analysis of (vendor) Quotations, and/or any other required supporting documents related to procurement process and/or any new request of contracts’ amendment;
•  Support the project teams in HEART Cluster for development of any TOR (including other supporting documents) related to the implementation of projects’ activities;
•  Work closely with both HEART cluster team of DGPRU in UNDP country office and project teams in HEART Cluster, to ensure timely provision of delivery reports;
•  Ensure that all administrative deliverables of the project are submitted on time, consistent with the PR’s requirement, and in compliance with both UNDP and Global Fund requirements;
•  Work closely with the in-country partners of the Global Fund, e.g. the PMU team of PR AIDS, TB and Malaria at MOH, Local Fund Agent/LFA, the CCM and its Secretariat to ensure timely and high-quality project’s report.

Support the effective reporting on progress of project implementation:

•  Together with Project Assistant to support the administration process for preparing work plans as well as meetings, audit, operational and financial administrative project;
•  Together with Project Assistant prepare any project / finance reports, minutes of meeting, TOR and agenda, workshop and/or training agreement (for follow-up actions), and share it to the project team (or other parties as required) on a timely manner;
•  To provide financial support for project implementation based on results-oriented progress reports.

Support strategic partnerships, communication, and support to the implementation of resource mobilization:

•  Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
•  In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

Supports knowledge building and knowledge sharing focusing on achievement of the following results:

•  Regular capacity development and trainings to relevant staff of the country partners on finance, procurement and/or any other administrative rules/regulations;
•  Provide proper information to the HEART Cluster on any financial/administrative rules in UNDP whenever required to support any meetings/training/workshops;
•  Synthesis of lessons learned and best practices on Finance and any other operations issues;
•  Participation in the trainings for the operations/ projects staff, and contribute to knowledge networks and communities of practice;
•  Ensure active participation in learning and knowledge sharing in gender analysis and gender mainstreaming.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

•  Human rights and gender equality is prioritized as an ethical principle within all actions.
•  Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
•  Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.
•  Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created

Competencies

Core competencies:

•  Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
•  Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
•  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
•  Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
•  Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
•  Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
•  Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies: 2030 Agenda : People

•  Gender: Gender Mainstreaming

Ethics

•  UN policy Knowledge Ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Audit & Investigation – General

•  Financial and Managerial Accounting and Finance: Key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.

Business Management

•  Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
•  Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate Channels
•  Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Required Skills and Experience

Education:

•  Secondary education is required, or
•  University Degree (Bachelor´s degree) in Finance, Accounting, Business, Management, or other related majors will be given due consideration but is not a requirement.

Experience:

•  Minimum 7 years (with Secondary Education) or 4 years (with bachelor’s degree) of progressively responsible experience in finance, administrative or project experience is required.
•  Advance knowledge of spreadsheet/excel and database packages, Microsoft words, power point, outlook, etc.;
•  Familiar with Government and UN/UNDP procedures would be desirable;
•  Familiar on working environment with the government officers and/or project management unit at the ministry is an asset;
•  Experience dealing with on various donor’s reporting requirements is an asset;
•  Experience in managing, monitoring, and analyzing finances of health projects would be highly desirable.
•  Experience in preparation of project financial reports and overviews
•  Experience in monitoring and evaluation tools
•  Experience of project management processes

Language Requirements:

•  Fluency in written and spoken English is required;
•  Fluency in written and spoken Bahasa Indonesia is required.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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