Project Assistant, Vienna At Organization for Security and Co-operation in Europe (OSCE)


Closing date: Sunday, 21 May 2023

Background:

This is an extra-budgetary post with a start date as soon as possible for the duration of 6 months.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Transnational Threats Department (TNTD), as part of the OSCE Secretariat in Vienna, Austria, plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring co-ordination and coherence of action across all three OSCE dimensions, among all executive structures while respecting their mandates.

The TNTD comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU).

As part of the TNTD, the Strategic Police Matters Unit (SPMU) was set up to assist the participating States upon their request to address threats posed by criminal activity and to support general police development and reform. The SPMU serves as the Organization’s main focal point for all OSCE police-related activities.

Tasks and Responsibilities:

Under the direct supervision of the Project Manager (TNTD/SPMU Senior Programme and Analysis Officer), the successful candidate will be tasked with the following duties:

  •  Performing general office support services for the project, including a variety of administrative duties such as meeting, seminar and event organization, travel and hotel arrangements, reservations, supplier and liability release forms, and preparing and/or processing administrative requests/documents such as travel requests, expense claims, vouchers, visa applications, etc.
  •  Drafting correspondence and documents including meeting notes and reports, drafting administrative reports and replying to routine correspondence; drafting procurement documents.
  •  Collecting information on project topics and preparing information for meetings, background files, power point presentations, and other communications.
  •  Monitoring project progress in close co-ordination with the project manager and project partners if any, and assisting in the preparation of project progress reports and other narrative and financial reports on the implementation of the ExB project, as required; monitoring project expenditures; ensuring that the payments are processed correctly, following up on open payments and contributing to the final project self-evaluation reports to the donor with regard to information on expenditure and implementation of activities.
  •  Liaising with donors, implementing partners and/or national authorities of the beneficiary countries in developing and implementing the capacity building activities.
  •  Performing other related tasks as assigned.

For more detailed information on the structure and work of the Secretariat please see: http://www.osce.org/secretariat

Necessary Qualifications:

  •  Completed secondary education, supplemented by formal training or studies in secretarial or administrative work;
  •  A minimum of three years of working experience in an international environment;
  •  Experience in multilateral affairs, project management (implementation and evaluation) is highly desirable;
  •  Experience in police reform-related programmes and projects is a distinct asset;
  •  Procurement, contracting and/or budget knowledge would be an asset;
  •  Demonstrate planning and organizing skills, including prior experience in organizing meetings, trainings and/or conferences;
  •  Excellent drafting and reporting skills;
  •  Demonstrated research and analytical skills;
  •  Professional fluency in English with excellent communication (both oral and written) skills; knowledge of other OSCE languages is a distinct asset;
  •  Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  •  Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
  •  Computer literate with practical experience using Microsoft applications.

Remuneration Package:

Monthly remuneration is approximately EUR 3,808 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

  •  Issued by: OSCE Secretariat
  •  Requisition ID: SEC000199
  •  Contract Type: Local Contracted
  •  Grade: G4
  •  Job Level: General Services
  •  Job Type: Contracted
  •  Number of posts: 1
  •  Location: SEC – OSCE Secretariat, Vienna
  •  Issue Date: May 5, 2023
  •  Closing Date: May 22, 2023
  •  Employee Status: Fixed Term
  •  Schedule: Full-time
  •  Education Level: High School Diploma / (GED)
  •  Job Field: Administration & Support
  •  Job Field: Administration & Support
  •  Target Start Date: 01 June 2023

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