Project Assistant – UNODC, Guatemala City, Guatemala At UNDP – United Nations Development Program

Closing date: Wednesday, 1 November 2023

Job Identification : 14180

Locations : Guatemala City, Guatemala

Posting Date : 10/17/2023, 01:58 PM

Apply before : 01/11/2023, 03:59 AM

Job Schedule : Full time

Agency : UN Office on Drugs & Crime

Grade : SB3

Vacancy Type : Service Contract Holders

Practice Area : Crisis management / Country Management Support

Bureau : Regional Bureau for Latin America and the Caribbean

Contract Duration : 6 months

Education & Work Experience : Bachelor’s Degree – 3 year (s) experience

Required Languages : Spanish; English;

Vacancy Timeline

2 Weeks

Job Description


Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘ leave no one behind ’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job / project description

The United Nations Office on Drugs and Crime (UNODC) provides technical assistance to Member States to strengthen their capacities in the fight against organized crime and trafficking of drugs. In this context, the UNODC Regional Office for Central America and the Caribbean in Panama (ROPAN) pays special attention to the specific needs of the countries of Central America and the Caribbean, in order to provide tailor-made, coherent and effective technical assistance to meet the challenges posed by organized national and transnational crime at the subregional, regional level, continental and transcontinental.

In this context, UNODC participates in the execution of projects of the United Nations Peacebuilding Fund (PBF), being the main financial mechanism of the United Nations to support conflict reduction, consolidate and sustain peace in eligible countries. In Guatemala, the PBF its implementation is led by the Resident Coordination Office. Since 2011, supporting various key processes to strengthen peace in Guatemala by investing more than $ 45 million during 3 phases through projects jointly implemented by agencies, funds and programs of the United Nations System, in alliance with state institutions and civil society organizations.

UNODC is implementing PBF projects that strengthen the technical capacities of the security and justice institutions of the State of Guatemala, within its mandate on issues of citizen security, criminal justice and crime prevention, human trafficking and migrant smuggling.

Impact of Results

Effective implementation, monitoring and evaluation of the activities implemented by the project; adequate coordination with the consultants who will be part of the project; effective use of available resources; functional and on-time coordination with internal and external partners; succinct and concrete reports, evaluating the progress of the project, as well as an organized calendar of activities.

Duties and Responsibilities

  •  Tasks related to project administration:
  •  Support in the preparation of financial and narrative reports related to project management for both donors and UNODC headquarters;
  •  Keep up-to-date information related to the expenses generated by the project and take responsibility for the generation of payments for the implementation of the project;
  •  Generate the necessary documents for the delivery and reception of donated equipment within the framework of the project.

2. Other tasks related to the work of UNODC:

  •  Participate in inter-agency and other meetings, as assigned;
  •  Any other function assigned by the Project Coordinator and / or by the UNODC Regional Representative for Central America and the Caribbean in Panama, related to project management;

Work involves frequent contact and interaction with the following counterparts:

  •  UNODC officials and technical staff in the region;
  •  Officials and technical personnel of the PBF, and of implementing agencies and key people of the project;
  •  Agencies of the United Nations System and other regional, subregional and international organizations.


  •  INTEGRITY – commitment to the values and principles of the United Nations and personal integrity;
  •  COMMITMENT – with the vision, mission and strategic goals of the organization;
  •  SENSITIVITY – Adaptability and ability to establish and maintain working relationships in a multicultural environment, multi-ethnic with respect for diversity and recognition of the gender approach and differentiated attention to groups in vulnerable conditions.
  •  RESPECT TO DIVERSITY – effectively work with people of any race, gender, belief, etc.;
  •  RESULTS APPROACH – customer-oriented and effectively responsive to feedback;
  •  TEAM WORK – proactive attitude and affinity for a participatory work style, demonstrating openness to change and ability to handle complex issues;
  •  CLIENT GUIDANCE -Establishes, builds and maintains effective relationships within your work unit and with internal and external clients, responding promptly to customer needs.

Required Skills

  •  Ability to plan and organize work efficiently;
  •  Ability to communicate and coordinate with your team and counterparts;
  •  Ability to write official documents, such as mission reports, notes, and letters;
  •  Ability to speak in public;
  •  Ability to manage work under pressure;
  •  Ability to comply in time and form with the entrusted activities; Analysis capacity;
  •  Synthesis capacity;
  •  Criterion and initiative for decision-making;
  •  Commitment to compliance with United Nations work schedules and rules.
  •  High sense of responsibility;
  •  Respect for their bosses, coworkers and counterparts;
  •  Adaptability and ability to establish and maintain working relationships in a multicultural, multi-ethnic environment with respect for diversity
  •  Recognition of the gender approach and differentiated attention to groups in vulnerable conditions.
  •  Excellent level of oral and written communication;
  •  Microsoft Excel management.

Required Skills and Experience


  •  Bachelor of Administrative Sciences, Social Sciences, International Relations or other related areas
  •  Studies or courses in project management and administration.


  •  Three (3) years of relevant experience in operations, administration and financial control of projects;
  •  Previous experience in organizing meetings and events;
  •  Intermediate level knowledge in Microsoft Office and software for business management.

Required languages:

  •  Excellent command of the Spanish, oral and written language.
  •  English at the intermediate level (writing, reading and conversation).


Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relax their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.


UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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