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Project Assistant at International Organization for Migration - Humanitarian Jobs

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Project Assistant at International Organization for Migration


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the direct supervision of the Senior Project Assistant in Emergency and Post-Crisis (EPC) Unit, the successful candidate will contribute to the implementation of material and service support to minority groups from Myanmar and other vulnerable migrants in Immigration Detention Centres, Shelters for Children and Families, Welfare Protection Centres for Victims of Trafficking and other locations in Thailand

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2. RESPONSIBILITIES AND ACCOUNTABILITIES:

Particularly, he/she will carry out the following duties:

  • Assist in assessing the material and service support needs in various project locations in terms of health assistance, supplemental nutrition, non-food items (NFIs) and water, sanitation and hygiene (WASH) support.
  • Assist EPC staff in the implementation of projects, which can include, but is not limited to, drafting and translation of official/unofficial written documents, assistance in organizing workshops, meeting and conferences, conducting monitoring and evaluation, preparing presentations, drafting meeting minutes, etc.
  • Regularly liaise with relevant relevant stakeholders, including the Royal Thai Government counterparts, UN agencies, NGOs, and CBOs, to coordinate on-going interventions between the actors.
  • Assist EPC to support the delivery of material and service support to minority groups from Myanmar and other vulnerable migrants, which includes preparing purchase requisition forms, payment requests, IMPREST clearance, and cash advance requests, in coordination with Procurement and Finance Units.
  • Assist in monitoring the procurement, delivery and/or installation of the materials and services, with a particular emphasis on the quality and effectiveness of the materials and services being provided to meet and exceed donor standards.
  • Prepare and disseminate regular updates on news articles, policies, trends and regulations relating to minority groups from Myanmar and other vulnerable migrants.
  • Assist with the preparation of updates on programmes and official letters to the relevant government counterparts, including the Ministry of Foreign Affairs and the Ministry of Social Development and Human Security.
  • In coordination with the project team, ensure that the donor’s visibility requirements are met and executed including any communications activities that may be requested.
  • Regularly update Migrant Information Application (MIA) database.
  • Conduct field visits to various locations when deemed necessary.
  • Perform such other duties as may be required.

3. QUALIFICATIONS AND EXPERIENCE

EDUCATION

University degree in Business Administration and/or Management, International Relations, Political Science, Social Science, or relevant field from accredited academic institution with at least 2 years of relevant working experience.

EXPERIENCE

At least two years of work experience in migration issues for non‐governmental organizations, international governmental organizations or government institutions

SKILLS

  • Sound knowledge of programme implementation and evaluation and familiarity with financial and business administration
  • Strong organizational and time management skills
  • Ability to work in a multi‐cultural environment and respect diversity
  • Team work oriented but with a capacity to work independently
  • Good writing and communication skills
  • Computer literate with excellent knowledge of excel

4. LANGUAGES

Fluency in English and Thai (oral and written)

5. DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

  • Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels
  • Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary
  • Managing and sharing knowledge: Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work
  • Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply

Interested candidates are invited to submit their applications to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int byAugust 08, 2022 at the latest.

Kindly indicate the reference code VN033/2022 followed by your full name in the subject line.

Applications should include:

a) a cover letter, indicating the dates of availability;

b) a curriculum vitae;

c) a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

Only shortlisted candidates will be contacted.

Posting period:**

From 26.07.2022 to 08.08.2022

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