Job Identification : 13986

Locations : Karachi, Pakistan

Posting Date : 10/05/2023, 08:40 AM

Apply Before : 10/18/2023, 06:59 PM

Job Schedule : Full time

Agency : UNDP

Vacancy Type : Service Contract Holders

Practice Area : Effectiveness

Vacancy Timeline

2 Weeks

Job Description

Background

The UNODC Country Office for Pakistan (COPAK) is supporting the Government of Pakistan through technical assistance under its Country Programme III (2022-25) framework with a focus on enhancing their capacity to effectively address the challenges of transnational organized crime and border management, counter terrorism, criminal justice and drug demand reduction and HIV/AIDS. In order to manage the volume of work and to fulfill finance, travel, administrative and logistical needs efficiently, UNODC Pakistan requires the services of a Programme Assistant with experience in finance, administrative and logistic arrangements.

The position will provide support in financial operations, office administration and property management related tasks. Programme Assistant will perform the duties under supervision of Head of Office – Karachi.

Payment Schedule and Rate

Duties and Responsibilities

The Programme Assistant will undertake the following duties and responsibilities

•  Conduct administrative support functions in relation to staff, office premises, internet, generator, furniture equipment, vehicles, and transport in accordance with UNODC guidelines
•  Liaise with other UN Agencies sharing office space with UNODC in Karachi to provide day-to-day assistance and processing of quarterly rental payments
•  Maintain inventories of non-expendable items of furniture, equipment, and vehicles
•  Ensure adequate maintenance of office premises, all equipment security appliances, and vehicles
•  Ensure correct maintenance of vehicle logbooks and records of fuel and repair or maintenance by all drivers
•  Provide general office support services to help ensure the smooth functioning of offices including necessary bookings and reservations as required
•  Initiate request for payment for cash expenses of Karachi office, follow up with Country office for disbursements
•  Manage the fleet of UNODC vehicle and agreements with car rental companies. Ensure maintenance of vehicle logbook and records for fuel and repair/maintenance by the driver. Assign vehicles for visiting international staff.
•  Managing office operations and ensuring smooth functioning of day-to-day activities
•  In provision of effective support to organization for the inventory management system and internal controls for UN property
•  Assist Inventory management focal point in tracking inventory items, maintaining records and assigning product IDs
•  Ensure seamless availability of all office services and promptly troubleshoot any issues that arise
•  Coordinate with Country Office for timely processing of all office utility bills and payments.
•  Perform any other duty as may be required

Core Competencies:

Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion:

Technical Competencies:

Administration & Operations:

Events management (including retreats, trainings and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. Travel policy and procedures: Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters.

Conflict Prevention, Peacebuilding and Responsive Institutions:

Prevention of Violent Extremism and Violence Prevention.

Violence Reduction Prevention of Violent Extremism

Rule of Law, Security and Human Rights:

Rule of Law, Justice and Security.

Security Sector /Police reform.

Cross-functional Competencies:

Communication:

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Monitoring:

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Planning and Implementation Arrangements

The incumbent will be based in the sub-office Karachi and report to the Head of sub-office, under the overall supervision of the Country Representative.

Required Skills and Experience

Education:

Secondary School Certificate.

Experience:

•  Secondary School Certificate with 3 years of professional experience;
•  Experience with an international organization is desirable.
•  Experience to provide administrative support including property management related tasks is desirable.
•  Experience in finance and inventory management is desirable.
•  Excellent knowledge of spoken and written English, with good analytical and communication skills.
•  Proficiency in the use of information technology (word processing, PowerPoint presentations, spreadsheets and data management)
•  Familiarity with UNODC and UN Secretariat processes and documentation would be an advantage.

Location The Programme Officer will be based in UNODC’s Sub Office in Karachi, Pakistan, to complete the deliverables required under this position.

Disclaimer

UNODC provides equal opportunity to all qualified female & male including the physically challenged candidates.

UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo reference and background checks.

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