The Program Coordinator (PC) (based in Warsaw, with frequent travel to field locations (Gdansk, Bielsko Biala, Zgierz, Bytom, Wroclaw,) shall be responsible for coordinating the Fundacja LWF w Polsce program implementation and reporting to the Country Team Leader to carry out his/her duties.
This is a senior position, member of the Country Management Team (CMT), which requires effective diplomacy, critical and analytical skills, facilitation and communication skills, and representational and reporting skills.
ROLE AND RESPONSIBILITIES:
Main Responsibilities
Management
• Assist the Country Team Leader in the management of the program through close and consistent involvement in the decision-making processes at the highest level.
• Participate actively as a member of the Country Management Team.
• Overall responsibility for a variety of bilateral and consortium projects of the above-mentioned thematic sectors, M&E and learning, grants, and business development, in close collaboration with the Country Team Leader.
Institutional fundraising
- Support the Country Team Leader in developing and implementing a business development plan for the Fundacja LWF w Polsce Emergency Program.
- Liaise with main institutional donors in-country.
- Coordinate and lead the development and elaboration of program proposals for donors.
- Screening and identification of fundraising opportunities,
- Identification of potential partnerships and consortiums to enter in and partnership setting up and management,
- Coordination of monthly donors report preparation as ultimate responsible for their timeliness and quality,
- Ensure submission of high-quality proposals and donor reports.
Program management
- Ensure that the implementation is guided by result management principles and have effective planning and implementation review processes in place.
- constant analysis and alignment of programmatic strategy according to current humanitarian context in the country,
- Line manages Field Team Leaders, the Protection Specialist and the PMER Officer ensuring performance objectives are aligned to program delivery.
- Manage budgets and resources in line with organizational procedures.
Monitoring, Evaluation and Learning
• Ensure the Planning, Monitoring, Evaluation and Reporting (PMER) system is in line with organizational guidelines and program design.
• Undertake regular monitoring visits to program areas and provide feedback to the Country Management Team (CMT).
• Participate actively in relevant inter-agency sectoral coordination meetings and working groups.
Donor and Grants management
• Track program implementation progress, program context and provide regular updates to Country Team Leader.
• Coordinate with Field Team Leaders, Finance, and support departments to ensure timely grant utilization and compliance with donor requirements.
Financial Management
• Review the program budget monthly, advise on corrective action relating to underspends or overspending and ensure that accurate forecasting is completed.
• Advise the Country Team Leader and the Finance Manager of any variances and recommend solutions.
• Comply with authorization levels for expenditure.
Staff management
- Work with directly reporting staff by coaching, training, and mentoring to ensure the development of their management skills.
- Monitor performance based on agreed job descriptions and ensure compliance with agreed objectives and all LWF policies and guidelines.
- close collaboration with functions of other departments, especially with Finance Manager and Communication Officer.
Other duties
• As may be assigned by the direct supervisor.
EDUCATION AND EXPERIENCE:
- University degree in a relevant academic discipline.
- Minimum of 2 years of experience in protection activities welcomed
- Previous experience in complex refugee emergency responses welcomed
- Relevant field experience in community-based protection, including psychosocial support required
- Experience in emergency response management or community development within faith-based agencies, ecumenical organizations and / or international NGOs is an advantage
- Team-oriented and flexible
- Excellent communication skills
- REQUIREMENTS:
- • Significant working experience at the management level in humanitarian assistance or development-oriented programs within an international environment and preferably with church-related or non-governmental organizations.
- • Strong leadership, conceptual and analytical skills, and demonstrated organizational, management
- • Knowledge and experience of cooperation with the United Nations, governmental agencies, and international development cooperation in the field of humanitarian assistance.
- • Strong understanding of the project cycle and emergency intervention.
- • Working in a fast changing and hostile environment.
- • Experience in setting up humanitarian programs.
- Languages:
- Proficiency in written and spoken English
- Proficiency in written and spoken Polish
- Ukrainian welcomed but not required
How to apply
The application, sent to malgorzata.zaremba@lutheranworld.org, should include a CV and a cover letter, in Polish and English.
In your application, please add the following clause: “I consent to the processing of my personal data contained in my cover letter, CV and attached documents for the purpose of conducting the recruitment process by the LWF Foundation in Poland with its registered office in Warsaw (02-014) at ul. Nowogrodzka 68”
The administrator of your data processed as part of the recruitment process is the LWF Foundation in Poland, ul. Nowogrodzka 68, 02-013 Warsaw.
Your personal data, to the extent indicated in the provisions of labor law, will be processed for the purpose of recruitment, while other data, including contact details, will be processed on the basis of consent, which may be revoked at any time. If the documents contain the data referred to in Art. 9 section 1 GDPR, your consent to their processing will be necessary, which may be withdrawn at any time.