Program Assistant – STT
Start Date: September 11, 2023
Express Interest By: 9/6/2023
Duration: 150
Topics: Not Available
Business Function: Not Available
Skills: Administration;Time Management;Proficiency in office productivity tools, including MS Office, Excel, PowerPoint, Word, Outlook;Strong communication – written and verbal in English;Problem Solving;
Language Skills: English
Assignment Location: United States
Institution: IFC
VPU: IFC VP Corporate Strategy ＆ Resources (ICR)
Contact Person: Mpho Ramavhale (mramavhale@ifc.org)
Task Description: The IFC HR Strategy and Organizational Effectiveness unit is seeking a highly motivated Assistant to provide efficient administrative support. Reporting to the Principal HR Officer – Strategy and Organizational Effectiveness, the Assistant will undertake the following responsibilities: Duties and Accountabilities
- Provide comprehensive logistical and administrative support for unit activities, including organizing meetings, events, and workshops, ensuring smooth logistical assistance for business-related endeavors.
- Coordinate schedules, prioritize tasks, and communicate updates and pertinent information to both internal and external stakeholders.
- Identify and resolve diverse issues, often requiring interpretation of existing procedures and processes, and independently determining the suitable course of action.
- Handle sensitive and confidential matters, making informed decisions when faced with multiple alternatives.
- Draft necessary correspondence as required.
- Attend meetings, provide updates, and actively participate in program activities as necessary.
- Serve as a reliable back-up during colleagues’ absences or busy periods.
- Undertake ad hoc duties as assigned by the Principal HR Officer or Program Leads.
Selection Criteria
- Bachelor’s degree with a minimum of 3 – 5 years’ relevant work experience.
- Proficiency in office productivity tools, including MS Office, Excel, PowerPoint, Word, Outlook.
- High degree of judgment and tact in managing, processing, and communicating sensitive and confidential matters.
- Motivation, initiative, flexibility, and reliability.
- Outstanding interpersonal skills to interact effectively with a diverse range of internal and external contacts, demonstrating good judgment, tact, and diplomacy.
- Proven ability to contribute effectively in a team-oriented, multi-cultural environment and function as an active team member across various groups.
- Strong written and verbal communication skills in English, enabling the preparation of draft communications and ensuring the quality of written outputs.
- Demonstrated ability to produce high-quality work under pressure.
- Track record of strong organizational, administrative, and time management skills.
- Ability to multitask and efficiently prioritize workloads, displaying initiative and resourcefulness even with minimal supervision. Promptly respond to information requests and align with team priorities.
- Willingness to learn, pick up new skills as required, and adapt.
