Associate Specialist, Coordination, Strategic Investment and Impact Division Front Office – GL C – Defined Duration until December 2025
Reporting directly to the Senior Advisor in the Front Office of the Strategic Investment and Impact Division (SIID), this position drives and facilitates the smooth, coordinated, and consistent delivery of divisional priorities. The successful candidate will use both quantitative and qualitative tools to enhance the development, collaboration and dissemination of deliverables across the division, with special attention to interdependencies and engagement at the corporate level. This position will develop the foundational analytics to inform SIID’s strategic resource planning and management; facilitate dynamic divisional collaboration; drive timely delivery of internal and external engagement; and create efficient approaches to address numerous and evolving requests of SIID to effectively deliver on the Global Fund Strategy. The Associate Specialist, Coordination, SIID Front Office role leverages a solid understanding of project management, effective communication skills and data analytics (including visualization). The position collaborates closely with SIID departments as well as internal stakeholders, including, but not limited to, Grant Management, External Relations, Sourcing Operations, Policy-Hub, Supply Operations, Human Resources, and Finance.
Strategy & Resources
- Facilitate the development of resource requests that build from the corporate priorities and expectations of SIID to the departmental level. This requires dynamic cascading from the Strategy to where SIID leads and inputs as well as utilizing previous budget and execution data to evolve resource requests.
- Facilitate the consultation and alignment across departments to assess needs against the analysis – ensuring evidence-based decision making that drive from functional costs and internal and external expectations and priorities.
- Develop concise tools to track SIID progress against programmatic and financial targets that can be featured in departmental and/or divisional meetings.
- Drive the development of efficient and effective engagement across the division through dynamic and multi-approach communication strategies. Given the diversity of the departments, this requires agile thinking in a hybrid work environment.
- Mobilize support from SIID for existing and emerging needs from key stake internal stakeholders (i.e., GMD/Country Teams) as well as external country, community, bilateral or multilateral partners.
- Organize SIID on-boarding of new staff, featuring key workstreams across the division that will help new joiners understand the opportunities for collaboration within the diverse objectives.
- Bolster diversity, equity and inclusion across SIID and the Secretariat and support well-being efforts at the corporate level – this includes building from what works, sharing promising practices across the division and the Secretariat.
Quality, timely deliverables & special projects
- Work across departments to support the development of high-quality deliverables – written, verbal or/or other media. This includes slides, documents and presentations that are data forward, clear and concise, with strong narratives with diverse audiences in mind.
- Develop strategies that help keep SIID stay on track for deliverables (particularly external facing work) to ensure sufficient time for iteration.
- Facilitate the successful cascading of information and decision making on special projects. This includes a solid understanding of the interdependencies across departments and ensuring key decision makers are involved at appropriate steps.
- Drive rapid response mechanisms when/if needed for SIIDs effective engagement in special projects or time sensitive requests.
Efficient engagement & streamlining
- Identify opportunities to rationalize incoming requests with the Senior Advisor. This includes reducing duplication through developing and maintaining standardized materials that address common questions as well as working with departmental focal points to connect the right people to the right information.
Subject to change by the Executive Director at any time at their sole discretion.
- University Degree in Public Administration, Business, Health Policy or related field
- Project management experience and expertise ideally linked to formal, globally accepted project management certification
- Excellent analytical skills and the ability to communicate through data visualization and analysis.
- Strong writing skills with an emphasis on clear, concise communication styles
- Experience in navigating across technical and programmatic topics – culling expansive information to the key elements for diverse audiences.
- High degree of personal judgement, initiative and the ability to effectively coordinate across priorities.
- Demonstrated effectiveness in multicultural institutions and/or bureaucracies.
- Minimum of five (5) years of relevant work experience
- Experience of working within an international or regional sphere of activity, particularly in multinational institutions or international organizations with operations in the developing economies
Languages: An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
- Global Fund awareness and mind-set – Helicopter View
- Service orientation – Problem Solving
- Drive for results – Proactive Approach
- Collaboration – Building Relationships
- Interaction – Impactful Communication
- Adaptability – Flexibility
- Analytical: Understanding of analytical techniques related to the assessment of quantitative and qualitative information. Level 2
- Audit & Investigation: Knowledge of and attentiveness to any signs of ineffectiveness, fraud, corruption or abuse of human rights in the Global Fund’s operation. Level 1Country Context: Awareness of political, economic and geographical/infrastructure factors specific for each of the served. countries, enabling advisory and true assistance (instead of “one-fits-all” approach). Level 1
- Due Diligence: Ensuring an appropriate spend of money by means of making informed decisions and initiating actions only after investigating all facts, conditions, rules, laws, regulations, financial considerations, or any other such matters. Level 2
- Finance: Knowledge/awareness of financial and accounting aspects related to the Global Fund’s services. Level 2
- Geopolitical awareness: Knowledge/sensitivity regarding social, political, economic realities and dynamics in specific geographies in order to use appropriate influencing and dialogue strategies, respond to challenge and problem arising. Level 2
- Multicultural understanding: Sensitivity to multicultural differences and general awareness of how they impact cooperation, ability to use it in cooperation with partners representing other cultures. Level 2
- Operational policy: Knowledge of the Global Fund operational policies related to grant cycle. Level 2
- Risk: Knowledge of the risk management process: identification, aggregation, mitigation, monitoring and reporting of the risks associated with a grant-making organization that operated in high risk & challenging operating environments. Level 2
- Strengthening systems for health: Knowledge of how strengthening health systems helps to prevent, detect and respond to future health crises and reduces risks for individuals and communities. Level 1
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Job Posting End Date
11 September 2023