2301717
Procurement Specialist
Job advertisement : Jun 11, 2023
Publication cancellation date : Jun 25, 2023, 9:59:00 PM
Organizational Unit: FLPAR
Job type : Temporary work
Requirement Type: NPP ( National Project Personnel )
Grade Level: N / A
Main location : Paraguay-Assumption
Duration: 3 TEST MONTHS WITH EXTENSION POSSIBILITY
Position Number: N / A
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
The main objective of FAO country offices, headed by an FAO Representative, is to cooperate with governments in policy development, programs and projects to achieve food security, reduce hunger, malnutrition and rural poverty; help develop the agricultural, fisheries, forestry and use its environmental and natural resources in a sustainable way.
Hierarchical dependency
The specialist will be under the general supervision of the FAO Representative in Paraguay and under the direct supervision of the Assistant Representative for Administration,
Field of specialization
The Procurement Specialist will provide support to ensure procurement activities in accordance with FAO policies and procedures and thus reflect best public procurement practices. The specialist will also perform functions related to monitoring and reporting of procurement activities.
Tasks and Responsibilities
The owner must:
- Perform operational functions related to the procurement process, including the preparation of documents related to the assigned procurement actions, such as: review of technical specifications, terms of reference, mandatory requirements prior to starting the process of requesting quotes.
- Carry out market studies in order to validate the terms of reference, technical specifications and budgets.
- Prepare offers and documentation in accordance with the purchasing method and established criteria to be presented to the Purchasing Committee in accordance with the guidelines of the FAO Manual
- Plan, direct and control the acquisition strategy and the annual acquisition plan.
- Issue purchase orders.
- Prepare service contracts or for the execution of civil works.
- Form part of the panel for the opening of offers and the evaluation of offers or proposals.
- Prepare cases and present them to the Local Procurement Committee.
- Control of contracts and service orders: amendments, renewals, cancellations, under the guidance of the supervisor ( s ), applying a technical knowledge of the procurement applications and regulations, etc.
- Review purchase requisitions, orders, contracts and offers to ensure that they are technically complete and in accordance with established FAO rules and procedures.
- Ensure that procurement actions are completed in a timely manner in accordance with relevant standards and procedures.
- Present timely information on the status of procurement activities and all related matters.
- Maintain and monitor database records related to procurement actions performed, assigned bids, and contracts.
- Coordinate the collection of statistical information on procurement actions and ensure that the information maintained in the relevant systems is accurate and up-to-date.
- Prepare, review and analyze periodic monitoring reports making recommendations and taking action as necessary.
- Develop and manage records and pre-qualification of suppliers and mechanisms for quality evaluation and performance measurement.
- Make periodic visits and hold meetings with suppliers.
- Support knowledge creation and knowledge sharing across the Service through staff training and peer education on the use of the Procurement Module and other IT applications used in procurement.
- Act as the focal point of the Contracts Unit for the specialized procurement and administrative systems of the organization such as: GRMS, UNGM and Intend.
- Provide support to AFAORA in the flow of acquisitions.
- Review current processes and make recommendations to improve purchasing systems and procedures.
- Lead procurement unit of FAO PY
- Perform other tasks as needed.
- Actively participate in interagency groups.
- Activities related to inventory control focal point:
- Ensure the inventory of the projects and Representation updating the information ( removal of obsolete inventories, donations, transfers, change of custodian, change of series, etc. ).
- Prepare inventory report to send to headquarters
- Focal point quality control in Letters of Agreement:
- Act as secretary of the Local Committee.
- Carry out quality control for letters of agreement.
- Focal point for supplier entry: Entry is done by SSC
- Request the necessary documentation from suppliers for registration in GRMS and the United Nations Global Market ( UNGM )
CANDIDATES WILL BE EVALUATED ACCORDING TO THE FOLLOWING CRITERIA:
Minimum requirements
- University professional graduated from business administration, accounting, economics, project management or related sciences
- Five years of relevant experience in the procurement area. Desirable in public sector or international organizations.
- At least four years of experience in managing technical cooperation projects.
- An excellent command ( level C ) of Spanish is required
- Desirable knowledge of English intermediate level. ( level B )
- National of Paraguay.
FAO Core Competencies
- Results-based approach
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge sharing and continuous improvement
Technical / functional skills
- Excellent command of MS Office ( Word, Excel, PowerPoint ), online resources and office equipment.
- Good management of platforms for virtual meetings: Teams, Zoom, Skype
- Excellent ability to write texts in Spanish.
- Ability and experience to interact with representatives of public institutions
- Experience in building participatory proposals.
- Capacity in interpersonal communication.
- Ability to work in multidisciplinary teams.
- Experience in writing technical documents and reports.
- Adaptability to make national trips.
- Responsibility, commitment to the organization and its mandates.
- Organized and systematic.
- Proactivity, self-management and innovation
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be considered. If you need help or have questions, please contact: Careers@fao.org
- Applications received after the application submission deadline has expired will not be accepted.
- We inform you that FAO will only consider degrees or academic credentials obtained at an educational institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For all other questions visit the FAO employment website: http://www.fao.org/employment/home/en/ .
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all, and integrity and transparency.
SUBMISSION OF APPLICATIONS
- If you would like to apply, go to the FAO recruitment website ( Jobs at FAO ) and complete your online profile.
- Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
- We advise candidates to apply well in advance of the deadline.
- If you need help, contact: Careers@fao.org.
SMOKING IS PROHIBITED ON FAO PREMISES
