Médecins Sans Frontières, an international humanitarian medical association created in 1971, provides medical assistance to populations whose lives are threatened: mainly in the event of armed conflicts, but also epidemics, pandemics, natural disasters or even exclusion from care. The French section is present in around thirty countries.
As part of a replacement following a secondment to the field, we are looking for a: Procurement Manager M/F.
Mission :
The Procurement Manager is under the hierarchical responsibility of the Procurement Coordinator in the Purchasing & Supply Department.
Main responsibilities:
Warehouse and stock management:
- Ensure the cleanliness of spaces and signal the need for intervention by cleaning teams.
- Ensure that items are stored in storage locations.
- Perform spot checks of physical stock levels and report inconsistencies.
- Organize with the Technical Representatives the clearance of obsolete items and carry out their evacuation and return for recycling/destruction.
- Participate in possible inventories.
Transit management Departure locker:
- Upon notification from the Operator, prepare orders for land to be shipped via Departure Locker (picking, packing, documentation.)
- Organize shipments while respecting local customs procedures for imports (pre-customs clearance times, etc.) communicated by the field teams.
- Prepare shipments intended for missions (overpacking, transport documentation) and ensure their proper handling by expatriates.
- Ensure the security of shipments (verification of the contents of external packages and compliance with specific procedures requested by the field.)
- Monitor and update transit files for MSF Logistics deliveries on the Portal and prepare the necessary support for their reshipment, particularly for customs-bonded deliveries.
- Welcome and (de-)brief volunteers responsible for transporting goods on customs procedures departing from France and entering the country of destination.
- If necessary and after negotiation with the land, prepare in collaboration with the freight forwarder the requested shipments by air or road freight.
- Ensure the correct receipt of items shipped to the field and update the files of the orders concerned in the tools (Portal, EBP.)
- Carry out external reception of deliveries of supplier orders and inform the Operator.
Management of departure locker equipment:
- Ensure the availability of supplies necessary for the operation of the Departure Locker by notifying the Operator of appointments to be restocked if necessary.
- Help with handling bookstore orders.
- Management of cold chain items (receipt, repackaging, incident alert)
- Daily management of cold chain equipment (equipment control, temperature reading.)
Management of after-sales service requests (in collaboration with Technical Representatives):
- Reception and recording of after-sales service requests and returns of equipment.
- In interaction with the Referents, ensure primary control of the equipment received and carry out the recommended replacement if necessary.
- Preparation and shipment of equipment for after-sales service to external service providers (TSF, IT Bordeaux.)
- Receipt, registration and reshipment of repaired equipment to recipients in the field.
- Maintain and update tracking tools (the tracking file on sharepoint and EBP.)
Carry out a report on your activity to the supply coordinator and missions:
- Monitor the activity of its scope via updating adapted monitoring tables and tools (Portal, EBP.)
- Communicate to missions information on shipments awaiting departure.
Required profile :
Experiences and training:
- Minimum experience of 2 years in a similar position or experience in a Supply position in the MSF field.
- Bac + 2/license level training in transport logistics.
- Humanitarian NGO experience is a plus.
SKILLS :
- Mastery of transport and storage logistics.
- Mastery of Pack Office, good command of Excel and use of management software would be a plus.
Languages: French level B2, English level B1.
Required qualities :
- Teamwork, very good interpersonal skills.
- Rigor.
- Ability to organize, anticipate, manage priorities.
- Know how to work in an emergency.
- Appetite for operational issues.
Status: 4-month full-time fixed-term contract (100%). Position based in Paris (75019).
Conditions :
€35.56K gross annual over 13 months.
22 RTT days per year. Supplementary health care 100% covered by Médecins Sans Frontières. Restaurant vouchers with a face value of €11 (60% covered by Médecins Sans Frontières). 50% coverage of the public transport subscription.
Position to be filled : No later than June 17, 2024.
Our wish is to promote inclusion and diversity. We also want to improve the representation of people with disabilities within our workforce.
How to apply
Please submit your application (cover letter and CV) until 05/20/2024 inclusive to: Procurement Manager 1 M/F | Doctors Without Borders (msf.fr)
Only candidates whose applications have been selected will be contacted