Job Identification : 11084

Locations : Teheran, Iran, Islamic Republic of

Posting Date : 05/31/2023, 09:26 AM

Apply Before : 06/08/2023, 08:30 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-6

Vacancy Type : National Personnel Service Agreement

Practice Area : Effectiveness

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages : English and Persian

Vacancy Timeline

1 Week

Job Description

1. Position Information

Office/Unit/Project

UNDP-Procurement Unit

Functional Title

Procurement Associate

Position No.

201694

Classified Level

NPSA 6

Duty station (City and Country)

Tehran, Iran

Type (Regular or Short term)

Regular

Office- or Home-based

Office

Expected starting date

June 2023

Expected Duration

One year with possibility of extension

Supervisor

Head of Procurement Unit/Procurement Analyst

2. Office/Unit/Project Description

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

On Health and Development, UNDP has been selected as the Interim Principal Recipient (PR) of the Global Fund (GF) projects since 2005. UNDP Iran Country Office (CO), as PR of Global Fund grant, works with the Country Coordinating Mechanism and three Sub-Recipients (SRs) in implementation, monitoring, and evaluation of the project. The SRs are: Center for Communicable Disease Control (CDC) of Ministry of Health (MOH), Welfare Organization (WO) and Iranian Prisons Organization (PO). In the role of Principal Recipient for the HIV grant, UNDP is responsible for the financial and programmatic management of the Global Fund grant as well as procurement of pharmaceutical, health, non-health items and required services. In all areas of implementation, UNDP provides capacity development services to relevant institutions, sub-recipients and implementing partners.

Under the guidance and direct supervision of the Procurement Manager and in close coordination with HIV/AIDS Progarmme unit and SR projet staff, the Procurement Associate provides procurement services ensuring high quality and accuracy of work. The Procurement Associate promotes a client, quality and results-oriented approach in the Unit.

The Procurement Associate works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

3. Scope of Work

Ensures implementation of the operational strategies focusing on achievement of the following results:

•  Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control;
•  CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for UNDP projects focusing on achievement of the following results:

•  Preparation of procurement plans for the office and projects and their implementation monitoring.
•  Monitoring the Supply Chain of Health products in line with Global Fund Quality Assurance policies, Rules and regulations;
•  Supporting the team in development of Quality Assurance Plan for Health Products of Global Fund;
•  Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations in ERP system.
•  Preparation of Purchase orders and contracts in and outside ERP system, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in ERP system as “Buyers”.
•  Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
•  Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
•  Presentation of reports on procurement in the CO.
•  Implementation of joint procurement processes, if required, for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy focusing on achievement of the following result:

•  Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures proper control of Global Fund Assets and Inventories focusing on achievement of the following result:

•  Preparation of inventory reports.
•  Implementation of Inventory and physical verification control in the project.
•  Preparing the Assets lists of Global Fund Project in line with UNDP and Global Fund rules and regulations

Ensures organization of logistical services focusing on achievement of the following results:

•  Monitoring and managing the supply chain of the procured goods and ensures safe receipt and dsirtibutin of procured goods.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

•  Organization of trainings for the operations/ projects staff on Procurement.
•  Synthesis of lessons learnt and best practices in Procurement.
•  Sound contributions to knowledge networks and communities of practice.

4. Institutional Arrangement

Direct Supervisor of the position is Head of Procurement Unit/Procurement Analyst. The procurement Analyst will work under supervision of the Operations Manager.

5. Minimum Qualifications of the Successful NPSA

Min. Academic Education: Minimum High School Certificate/Higher Secondary School Certificate is required or Bachelor degree in Business Administration/ Management/ public administration/ marketing or Finance.

Min. years of relevant Work experience: Minimum 6 years with Secondary Education or 3 years with University Degree of progressively responsible procurement or administrative experience is required at the national or international level.

Required skills and competencies: Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.

Desired additional skills and competencies:

•  Procurement and or administrative support experience in the UN or other international organizations would be an asset.
•  Experience in the development projects in the international organizations would be an asset.

Required Language(s) (at working level): Fluency in written and spoken English and Farsi.

Professional Certificates: Certificate in CIPS Level-2 will be considered as an advantage.

6.Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Business management: Risk Management: Ability to identify and organize action around mitigating and proactively managing risks

Business development: Collective Intelligence Design: Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions.

Business direction and strategy: Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Procurement: Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making

Procurement: Procurement: The ability to acquire goods, services or works from an outside external source

Procurement: Sourcing: Ability to find, evaluate and engage suppliers of goods and services