Officer, Finance and Administration, UKRAINE At IFRC – International Federation of Red Cross and Red Crescent Societies


Closing date: Wednesday, 2 August 2023

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. In February 2022, a new phase in the armed conflict in Ukraine started. The intensification and spread of hostilities have affected all of Ukraine, causing massive humanitarian needs across all sectors and destroying essential civilian infrastructure. Millions of people are displaced in Ukraine, more than 5 million people have fled to other countries. IFRC has launched a major Emergency Appeal for Ukraine and Impacted Countries that is coordinated on European regional level – with numerous country level operations ongoing. ICRC, IFRC and numerous Partner National Societies are integrating their capacities to provide coordinated crisis response in Ukraine and impacted countries. The operational structure will be fully integrated into existing structures at Country / Country Cluster and Regional Office level to ensure full synergies with the overall regional work.

Job Purpose

Under the supervision of the Finance & Admin Manager, the incumbent is responsible for providing high level support to the Austrian Red Cross Delegation Office in Ukraine on financial management issues to ensure efficient and effective running of day-to-day operations.

Job Duties and Responsibilities

Main duties and responsibilities

  •  Review and follow up of project agreements / contracts, regulations and guidelines concerning financial administration
  •  Review financial reports from implementing partners
  •  Verify if project related invoices, bills and other finance related documentation are in line with internal regulations, backdonor regulations and general best practices.
  •  Pro-actively acquire know-how on relevant regulations (Ukraine Red Cross, Austrian Red Cross, backdonor, Ukraine authorities, …) and ensure that project staff is properly advised
  •  Preparatory work for financial reports for Austrian Red Cross
  •  General administrative support to the Austrian Red Cross delegation in Ukraine

Education

Required

  •  Secondary or higher education in economics or a related field (International Development)
  •  Experience as accountant or accountant assistance is highly welcomed
  •  Good knowledge of business practice in Ukraine
  •  Project related finance administration experience (e.g. Red Cross, NGOs, etc.) is a strong asset
  •  Fluent in English, German skills are an asset
  •  Very good Microsoft Office skills (in particular Excel)
  •  Ability to pay attention to details and to work in a diverse international team
  •  Flexibility to travel inside Ukraine if needed

Experience

Required

  •  3 years’ + experience in in Finance and Accounting
  •  Excellent communication skills and good team player
  •  Confidence in working with numbers and good analytical skills

Preferred

  •  3 years’ + professional experience working with local or international non- governmental organization
  •  Experience of working with National Societies

Knowledge, Skills and Languages

Required

  •  Very good computer skills and command of standard Microsoft office tools
  •  Very good interpersonal, communication and presentation skills
  •  Motivated self-started personality, sense of responsibility and organization skills
  •  Flexibility and ability to travel in the operation’s areas
  •  Basic leadership and management skills
  •  Fluently spoken and written English & Ukrainian

Competencies, Values and Comments

Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust;

Special considerations.

This is a full time national staff position based in Kyiv with frequent travel to field sites.

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