Job Identification : 11331
Locations : Ulan Bator, Mongolia
Posting Date : 06/08/2023, 09:11 AM
Apply Before : 06/29/2023, 03:59 PM
Job Schedule : Full time
Agency : UNDP
Grade : NB5
Vacancy Type : National Personnel Service Agreement
Practice Area : Management
Bureau : Regional Bureau for Asia and the Pacific
Contract Duration : 1 Year
Education & Work Experience : Master’s Degree – 5 year(s) experience OR Bachelor’s Degree – 7 year(s) experience
Required Languages : English and Mongolian
Mobility required/no mobility
no mobility required
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The project aims to contribute to increased gender equality in decision-making in Mongolia. The project objectives include:
- To strengthen legal environment for women’s representation at decision-making level
- To raise public awareness on gender equality in decision-making
- To strengthen support mechanisms for women in decision-making .
The project aims to achieve these objective by implementing a range of activities under 6 outputs, which include strengthening legal environment, strengthening support networks for women aspirant candidates, expanding the profile and number of women eligible for public decision-making, and improving gender awareness among voters, political parties, and the media.
The project will be implemented in close coordination with the Secretariat of the National Committee on Gender Equality, General Electoral Commission, Ministry of Labour and Social Protection, National Human Rights Commission, as well as women’s caucus, political parties, CSOs, academia, and other projects working in similar fields. The project is funded by KOICA.
Duties and Responsibilities
Under the overall guidance and direct supervision of the UNDP Country Office Programme Analyst for the governance portfolio, the National Project Manager is responsible for day-to-day management of the project, including planning, implementation, coordination, reporting, monitoring and evaluation; and for the substantive support to the project.
The National Project Manager is accountable to UNDP for the overall management of the project and for the delivery of results (outputs) specified in the project document, to the required standard of quality and within the specified constraints of time and cost.
Summary of key functions:
- Lead, manage, coordinate, and develop effective project planning and implementation
- Develop strategic partnerships.
- Monitor and report on progress in implementing project activities and achieving the targets set.
- Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas.
Key Results Expected:
- The project is effectively and efficiently implemented in a transparent and accountable manner, in accordance with rules and regulations of UNDP, and where applicable, the Government of Mongolia;
- Annual workplans are submitted on time, to UNDP and the Project Board for approval;
- Annual project reports and financial reports are submitted to UNDP and the Project Board for approval, and to the funding organization in accordance with the relevant requirements
Lead, manage, coordinate, and develop effective project planning and implementation.
- Lead strategic planning for the project as well as formulation and periodic revisions of the project’s annual work plan (AWP), including plans for budget, HR and procurement that are developed in close coordination with UNDP’s Country Office Programme, HR, and Procurement teams. Lead development of detailed implementation plans.
- Manage, coordinate, and supervise project implementation to ensure the overall project relevance and performance, the effective realization and quality of outputs within the specified constraints of time and cost as outlined in the project document, and adherence to applicable UNDP policy and programme management procedures and Government standards, rules, and regulations. Act as a senior advisor on issues related to project activities.
- Provide direction, guidance, and direct supervision to UNDP project personnel. Undertake technical review of project documents produced by the project team and partners, and ensure high technical standards are met.
- Ensure all project interventions integrate a gender equality perspective/gender equality mainstreaming to the extent local context allows.
- Ensure proper execution of all administrative activities associated with project implementation, including mobilizing goods and services, preparing Terms of Reference, completing contracting processes, recruiting/selecting consultants and experts, and managing financial arrangements/transactions and their correct authorization.
- Identify opportunities for synergies with other projects within UNDP and beyond, to advance the key objectives and grow its focus.
- Pepare and submit Annual report, Mid-term, Final reports and other intermediate reports to the Project Board;
Develop strategic partnerships.
- Substantively contribute to the harnessing of effective partnerships and lead the identification and onboarding process for implementing partners.
- Cultivate and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national and regional stakeholders, and beneficiaries to support and ensure accurate interpretation of project objectives and promote inclusive project implementation.
- Substantively contribute to project communications and visibility efforts. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies.
- Provide technical support to the implementing partners and act as a liaison between UNDP and the partners.
Monitor and report on progress in implementing project activities and achieving the targets set.
- Provide leadership and technical advice to the project in developing baselines and indicators for project monitoring and evaluation and coordinate the finalization of detailed results framework. Develop clear strategies and an effective system for data collection, means of verification, and information sharing and reporting.
- Lead the implementation of project monitoring, evaluation, and results framework to identify plan deviations and other problems; and make needed course corrections within agreed upon tolerances to achieve results. Conduct field visits as required to verify project activities relative to stated targets and provide regular field updates to UNDP management.
- Lead the development and conduct of mid-term and annual reviews, and end line assessment; and coordinate the conduct of independent evaluations. Organize project review and evaluation meetings. Follow up on the implementation of decisions, recommendations, and course corrections.
- Manage and monitor project risks, including social and environmental risks, initially identified and submit new risks to appropriate project governing bodies for consideration and decision on possible actions.
- Coordinate the preparation of corporate, donor and government reports in line with the reporting schedule and UNDP and donor requirements. Ensure provision of ad hoc reports and information requested by relevant entities.
- Ensure proper operational and financial closure of the project.
Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas.
- Identify capacity building needs and opportunities. Ensure appropriate training, project workshops and other relevant activities are organized and implemented in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia.
- Ensure project reports capture results, lessons learned and good practices for possible wider application.
- Participate in and ensure sound contributions to knowledge networks and communities of practice on development and project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.
- Promote advocacy for UNDP’s work and opportunities for collaboration in addressing development trends in coordination with the project partners, stakeholders, and UNDP communications staff.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
- Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
- Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
- Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
- Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
- Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
- Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
- Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
People Management competencies:
- UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies: Business Management
- Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
- Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
- Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Direction & Strategy
- Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions;
- Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
- System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
- Gender Issues & Analysis Gender Mainstreaming;
- Women’s Economic Empowerment, including labour issues
- Women’s Leadership (Political, Public Admin and Private Sector)
Required Skills and Experience
- Advanced university degree (master’s degree or equivalent) in Law, Political Science, Development Studies, Public Policy, Public Administration, Gender Studies or other closely related fields
- A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- Minimum 5 years (with master’s degree) or 7 years (with bachelor’s degree) of progressively responsible experience in relevant thematic fields and/or project implementation and management related experience at the national or international level.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages is required.
- Knowledge and experience in relevant thematic area (electoral system, constitutional law, governance, political parties, gender equality in politics, voter education, human rights, etc.) is strongly desired.
- Leading and managing a project or a team is an asset.
- Hands-on experience in working, liaising, and collaborating with different stakeholders is desired.
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Zero tolerance for any harassment, i.e. any offensive behaviour, words and actions, including sexual and psychological harassment, bullying, etc.
- Excellent knowledge of English and Mongolian, both spoken and written
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
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