Posting Title: MISSION PLANNING OFFICER, P4 (Temporary Job Opening)
Job Code Title: MISSION PLANNING OFFICER
Department/Office: United Nations Mission Integrated Office in Haiti
Duty Station: PORT-AU-PRINCE
Posting Period: 11 July 2023 – 25 July 2023
Job Opening Number: 23-Political Affairs-BINUH-211748-J-Port-au-Prince (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and ReportingThis position is located within the United Nations Integrated Office in Haiti (BINUH). The Mission Planning Officer will be based in Port-au-Prince, Haiti and will report to the Chief of Staff of BINUH.
Within the limits of delegated authority, the Mission Planning Officer will have the following duties and responsibilities:
- Facilitates joint and integrated planning between Mission components, UNCT members and other relevant partners in accordance with the Policy on Integrated Assessment and Planning (IAP) guidelines and senior management guidance.
- Conducts analysis, formulates recommendations and drafts segments of documents in order to assist UN senior management to develop, implement, and monitor strategies to maximize the individual and collective impact of the UN’s response in Haiti concentrating on mandated tasks and activities required to consolidate peace and security, through a strategic partnership between the Mission and the UN Country Team.
- Supports the operationalization of planning documents, including the Mission Concept and benchmarks, which translates the mission mandated tasks into a form that fuses objectives, timelines and expected outcomes into a coherent whole, serving as an authoritative guide for the development and implementation of Mission component plans.
- Provides advice to Mission components in development of component-level plans, ensuring coherence with the Mission’s overall strategic direction; and as directed by Mission leadership, designs, and facilitates development of other strategies and plans required for implementation of the Mission’s mandate.
- Assist the Chief of Staff in the preparation of the budget, including staffing needs and workplace planning, and advises senior management to help ensure resources are used to support implementation of component plans, mission priorities and an integrated strategic framework with the UN Country Team.
- Provides advice to senior management and programme managers on strategic and operational planning policy, procedures and best practices, in line with the Policy on Integrated Assessment and Planning (IAP); provides recommendations on design of specific planning tools and mechanisms, in line with policy and best practice, to meet the needs of the Mission and partners.
- Supports the establishment and operation of integrated field coordination structures, such as a senior leadership forum, and a joint planning and analysis group at the working level, providing policy guidance and technical assistance as required; coordinates Mission-level support to the Headquarters based Integrated Task Force (ITF) or equivalent body and support, Technical Assessment Missions, Strategic Assessment Missions and Strategic Reviews.
- With all relevant stakeholders, facilitates the development and implementation of an UN Integrated Strategic Framework, or equivalent document, for peace consolidation in the country, including a system for monitoring and evaluation of progress and making suggestions on priorities and roles for the United Nations.
- Requests, analyses, and drafts inputs to BINUH’s Results-Based Budget (RBB) framework and performance reports, and prepares inputs as required for audits, budget monitoring and performance reporting.
- Serves as focal point to support the Mission’s accountability framework including but not limited to the participation in the review of Senior management Compacts, ST/SGBs, DoA, Business continuity, ERM, ORMS, Programme Criticality exercises, and Transition Planning and Assessment of Internal control; lead the delivery of timely action plans and monitor progress to address and resolve control issues.
- Drafts clear reports, concept notes, option papers, planning documents, monitors and evaluates operations and makes recommendations on ways to improve mandate implementation.
- Develops and maintains productive partnerships with mission components, UNCT members, bilateral and multilateral partners and relevant government counterparts.
- Provides substantive and practical support to steering committees, working groups, as well as planning activities, meetings, and events.
- Identifies and analyses potential issues for a common UN approach through policy, advocacy and/or programming efforts.
- Performs other duties as required.
CompetenciesProfessionalism: Takes initiative and consistently drives for high quality performance for self and team; strong inter-personal skills, including the ability to manage challenging multi-stakeholder processes. Values diversity and works effectively with colleagues and contacts in the immediate and wider teams in pursuit of objectives; facilitates others to solve problems. Anticipates and manages risk. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities where necessary; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
EducationAdvanced university degree (Master’s degree or equivalent) in Political Science, Management or Development, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional training in the areas of planning, facilitation and/or coordination is an asset.
Work ExperienceA minimum of seven years of relevant, progressively responsible professional experience in planning, evaluation, programme management or policy development at a strategic level as well as facilitating and coordinating multi-stakeholder processes in peace consolidation settings, is required. Field experience including at least one year of experience working in one of the above fields in a United Nations field operation, or similar multi-lateral or non-governmental organization in a conflict or post-conflict setting, is required. Comprehensive knowledge of relevant United Nations policies, procedures and operations is required. Prior experience and familiarity with the budget planning and reporting process including the Results-Based Budget (RBB) framework and performance reporting, as well as the UN system of internal controls, is required. Experience implementing relevant United Nations Secretariat policies, procedures and operations, including legislative and budgeting processes, is desirable. Prior experience in extrabudgetary fund management, donor relations and reporting is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this post, fluency in English (oral and written) is required. Fluency in French (oral and written) is desirable.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
- Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 may be required for this position.
- This position is temporarily available until 7 July 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
- This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
- Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
- The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.