Global Village Healthcare Initiative for Africa (GHIV Africa) is a Non-governmental, Non-for profit humanitarian/Developmental organization which started in 2014. We deliver assistance and protection to affected populations before, during and after crisis situations.
ob Reference: NGA-22/NIG/ERF/SAI/NGO/0017
Grade: C2
Number required: 1
Job Reference NHF and other donor projects
Job Type: Full Time
Qualification: HND/BSc. Logistics, procurement, Public Administration, Business management, Accountancy,
Location: Maiduguri
Department: Logistics
Job Summary
- Manage, administrative and material resources for the smooth organizational functioning and effective NHF education projects implementation, he/she will be coordinating and providing technical administrative and logistics support to the project staff.
Duties/Responsibilities:
Administrative.
- Prepare and draft all administrative letters, documents for memorandum of understanding (MoUs), internal and external notes, and regulations.
- Coordinate and manage day to day administrative related activities with staff and visitor’s attendance recording
- Conduct and lead meetings, trainings, schedules and other official activities.
- Be responsible for managing internal and external queries, ensuring that massages are recorded and reported in a timely manner, including contacts with staff and managers
- Maintain an up to date GHIV Africa personnel files
- Manage Office supplies and place orders
- Distribute and store correspondence e.g. letters, emails and packages
- Participate in all recruitment processes
- Arrange travel and accommodation
Logistics and Procurement.
- Keep records of all procurements transactions both electronically and manually in line with to GHIV Africa policies.
- Keep quarterly update of the inventory list stock in store, assets and office gadgets in line with GHIV Africa policies.
- Coordinate and manage fleet, check drivers and make sure they working in line with the SOPs and security standards for GHIV Africa.
- Ensure there is available power in the office and maintain generators
- Supervise and coordinate office assistants and security at the office premises.
- Provide day-to-day support to staff in general office operations and identify future needs.
- Perform logistics and procurement operations – Selection of vendors/suppliers
- Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
- Provide field logistics information for documentation of purchase for program financial expenditures support the preparation of program audit reports.
- To work as part of a team; providing support where necessary in other administrative, and logistics management.
- Provision of supervision to logistic activities including staff facilitation in terms of office management.
- Support in preparing drawings of RFQs and dealing with tendering and contracting of vendors
- Facilitate as per resource in term of logistics for offices.
- Maintain an up to date GHIV Africa’s Fixed Assets Register
Technical expertise, Skills, Knowledge, and competencies:
- Qualification: BA/BSc/HND Logistics and procurement, Public Administration, Business management, Accountancy, Supply Chain, and any other related field
- Minimum of 3 years’ relevant work experience Admin, Logistics, procurement with an NGO.
- Good with IT related activities, good computer skills, and competent with Microsoft suit especially Excel, Access, Outlook, PowerPoint etc.
- Ability to write good, clear and concise report, good command of English in reading, writing and speaking, and ability to speak at least in Hausa.
Method of Application
Interested and qualified? Go to Global Village Healthcare Initiative for Africa (GHIV Africa) on bit.ly to apply