The Logistics Coordinator oversees the development, coordination and monitoring of every process related to Logistics in the Mission.
His/her main goals are to coordinate the Logistics operations through all bases and to contribute to the Mission Country Strategy, to ensure the approach of the Mission is well adapted to the reality of Logistics in the areas of operations.
Key activities
Objective 1: Coordinate Logistics at the national level:
- Support the standardization of procedures and templates.
- Act as focal point with HQ Logistics
- Ensure timely and relevant dissemination and implementation of Action Against Hunger Logistics procedures (KitLog)
- Control and execute all capital level procurement and provide active support to bases in this regard.
- Act as the mission focal point in terms of procurement: giving integral solutions, launching tenders, and avoiding a split of the market.
- Lead the Procurement meeting monthly.
- Monitor and validate the work carried out by the Supply Chain Manager
- Prepare responses to any donor requirements and audits at any level.
- Create, update, and disseminate Project Procurement Plans, to be included in the proposal package sent to Action Against Hunger donors.
- Prepare the logistics part of the Mission annual budget.
- Control and analyze the Mission´s Logistics costs.
- Consolidate, monitor and analyze any data submitted by the Bases.
- Ensure the Monthly Reporting requirements to Headquarters are met by the Mission.
- Create and implement an equipment policy, vehicle use policy for the Mission.
- Contribute to the creation and regular updating of the Mission´s Emergency Preparedness and Response Plan
Objective 2: Contribute to the definition and implementation of mission strategy.
- Develop, update, and disseminate the Mission´s Logistics Strategy
- Adapt the logistics processes to include a Green Logistics perspective.
Objective 3: Promote and ensure collaboration and coordination in logistics with external stakeholders and implementing partners.
- Define the specifics of logistics management in any joint project between Action Against Hunger and its implementing partners.
- Contribute and validate the logistics component of any written agreement between Action Against Hunger and its implementing partners.
- Represent Action Against Hunger on any external coordination bodies, and develop a network for the exchange of information and good practices on logistics.
Objective 4: Line-management of the logistics team in Damascus, and technical management of and support to Base Logisticians in the Bases
- Create and define job descriptions for every member of the department.
- Contribute to the recruitment and capacity strengthening of logistics staff as needed.
- Contribute to the Mission Training Plan and monitor its implementation within the logistics department.
Objective 5: Operational support to the Mission security management
- Contribute to the design and update of the operational component of the Mission Security Plan package.
- Contribute to monitor the compliance of all staff with the Mission security regulations.
Objective 6: Support humanitarian activities of Action Against Hunger
- Support any emergency interventions by Action Against Hunger in Syria
Candidate description
Education/Training: Required: Bachelor’s degree or higher in Logistics, Business, Engineering or another related field. Master in Logistics, Humanitarian Studies or similar an asset
Technical specific knowledge:
- Experience in Logistics and supply chain / procurement in humanitarian operations.
- Knowledge of Action Against Hunger Kitlog V3.6 is an asset. Advanced knowledge of donor’s guidelines and procedures related to Logistics is an asset.
- Strong experience in procurement.
Previous experience:
- Minimum 5-year experience in Logistics field, and 3-year experience with a Humanitarian Aid organizations. Evidence of practical experience in logistics management and coordination within the field of supply chain management, fleet/transport management and asset management. Experience in launching tenders is an asset.
- Experience in budgeting and budget management for logistics.
- Experience producing accurate, timely and efficient reports about all areas related to logistics.
- Proven management and coordination skills (including HR and stress management).
- Proven ability in translating analysis and evaluation into operational planning and strategic decision-making.
- At least 3 years of professional experience in a similar role (international humanitarian operations, medium-big sized mission, access constraints).
- Previous experience with Action Against Hunger preferred + experience using Kitlog 3.6 is an asset.
Humanitarian sector knowledge is a must.
Languages: Fluent in English and Arabic
IT systems: Advanced Windows MS Office user, a proficient level of MS Excel compulsory. KOBO, Power BI, Power Aps an asset, General IT knowledge and experience an asset.
Mobility national and international
Remuneration package
Contract period: 12 months renewable base on Action Against Hunger fund and performance.
Salary/benefits: According to Action Against Hunger’s salary scale and terms and conditions.
Duty station: Damascus
– Candidates may be contacted for other suitable positions within Action Against Hunger.
– Due to the high-number of application received, only potential applicants will be contacted.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
– The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
How to apply
Interested candidates meeting the requirements should apply through this link:
https://employ.acf-e.org/index.php/positions/view/8704/Logistics-Coordinator/
Only shortlisted candidates will be contacted for an interview by the HR Department.
Note. – Given the urgency of this position, the vacancy may close on or before the deadline.
Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.