Logistics Associate (Supply Chain Cash Based Transfer), SC6, Manila, Manila, Philippines At United Nations World Food Programme (WFP)


Closing date: Thursday, 24 August 2023

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB DETAILS

POSITION TITLE: LOGISTICS ASSOCIATE (SUPPLY CHAIN CASH BASED TRANSFER-CBT)

GRADE: SC-6

TYPE OF CONTRACT: SERVICE CONTRACT

CONTRACT DURATION: 9 MONTHS

DUTY STATION: MANILA, PHILIPPINES

VACANCY REFERENCE NUMBER: 828927

DATE OF PUBLICATION: 10 AUGUST 2023

DEADLINE OF APPLICATION: 24 AUGUST 2023, 11:59 PM

This position is open to Filipino nationals only

ORGANIZATIONAL CONTEXT

WFP is supporting the pilot phase of the Department of Social Welfare and Development (DSWD) Electronic Food Voucher project dubbed as the “Walang Gutom 2027: Food Stamp Program” with an aim to provide targeted households a plastic payment card similar to a debit cards. Under this programme, WFP will contract local retailers in five different locations namely Surigao del Norte, Manila, Bangsamoro Autonomous Region in Muslim Mindanao (BARMM), Isabela, and Camarines Sur.

The project will require a CBT Supply Chain Associate who demonstrates initiative to respond independently to queries and problems with only general guidance. Job holder must be able to use his/her judgment in dealing with unforeseen problems on a daily basis. Job holder should have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided.

JOB PURPOSE

Under the supervision of Head of Supply Chain, the Logistics Associate (Supply Chain CBT) will provide coordination, administrative services and research to support the efficient and effective CBT services. To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Within the assigned unit and delegated authority, the Logistics Associate (Supply Chain CBT) will be responsible for the following duties:

  •  Provide operational coordination and administrative services, to support CBT Supply Chain projects and activities, following standard processes and contributing to the effective delivery of voucher assistance.
  •  Organize and conduct food retail supply chain and markets assessments to identify and contract wholesalers/retailers
  •  Administer wholesalers/retailers contracts (maintain a contracts tracking database) and monitor/track retailers performances in coordination with stakeholders, and based on well-established key performance indicators
  •  Perform and coordinate food quality control activities and manage the mobile point of sales (mPOS) equipment in coordination with IT / SCOPE team
  •  Conduct reconciliations of wholesalers / retailers transactions data, verify and process retailers invoices and process payment requests
  •  Manage retail contract documentation including reports on payment reconciliation, vendor documents, and other retail related report
  •  Support processing and managing routine supply chain – CBT administrative and financial tasks, to contribute to the effective and timely management of resources;
  •  Support Supply Chain Unit in the implementation of innovative CBT operations, initiatives and services to ensure a timely, cost-effective and integrated approach with core activities and in close cooperation with key CBT stakeholders.
  •  Build relationships cross functionally with other key stakeholders including Programme, Finance, Procurement and ICT / TEC units.
  •  Take responsibility for data integrity to facilitate availability of accurate information in corporate systems;
  •  Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff
  •  Manage and update vendor details of retailers and other suppliers
  •  Perform other Supply Chain related duties and responsibilities as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education is required. A university degree in Business Administration, Commerce, Supply Chain, Logistics, Finance and related training is an advantage

Experience:

  •  At least six or more years of experience in supply chain management or related field
  •  At least 1 year experience in managing retailers / wholesalers/ traders
  •  Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
  •  Experience conducting retailer research/assessment
  •  With strong coordination experience with other stakeholders (e.g., logistics, procurement, finance, progreamme, etc)

Language: Fluency in both oral and written communication in English and local language in duty station.

WFP LEADERSHIP FRAMEWORK

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

  •  Leading by example with integrity,
  •  Driving results and delivering on commitments,
  •  Fostering inclusive and collaborative teamwork,
  •  Applying strategic thinking,
  •  Building and maintaining sustainable partnerships.

REMUNERATION PACKAGE

WFP offers a competitive benefits package including an approximate salary of PHP50, 000++/ per month, leave entitlements, and comprehensive medical insurance which can be extended to eligible dependents.

HOW TO APPLY

To be considered, interested candidates are invited to apply via https://www.wfp.org/careers/job-openings. Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process, including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability-related Reasonable Accommodations

It is essential for WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team through global.inclusion@wfp.org.

A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

The above emails are only to be used for any disability-related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered formal applications and will not receive a reply from WFP.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage.

Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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