Library Intern (local recruitment) At United Nations University (UNU)

About United Nations University

For the past four decades, UNU has been a go-to think tank for impartial research on the pressing global problems of human survival, conflict prevention, development, and welfare. With more than 400 researchers in 13 countries, UNU’s work spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. For more information, please visit

About the Institute (UNU-IAS)

The United Nations University, Institute for the Advanced Study of Sustainability (UNU-IAS) is one of 14 research and training Institutes that comprise the think tanks in the UNU system. UNU-IAS is a UNU institute based at UNU Headquarters in Tokyo. The mission of UNU-IAS is to serve the international community through policy-relevant research and capacity development focused on sustainability, including its social, economic, and environmental dimensions. Through its postgraduate education programmes UNU-IAS develops future international leaders with interdisciplinary understanding and skills needed to advance creative solutions to problems of sustainability. UNU-IAS builds on a strong tradition of UNU research and capacity development in Japan, undertaken in collaboration with a global network of professionals and scholars, particularly in Africa and Asia. For more information, please visit

The library of UNU is committed to providing reliable and high-quality library and information services to assist and enhance the activities of the university. It is located in the headquarters building in Tokyo and manages collections & information resources development, library networking and consortia. The library organizes instructional sessions in the use of its resources and maintains the archives in support of research and postgraduate educational programmes throughout the UNU System.


  •  Perform professional library work under the supervision of the library staff.
  •  Sort and shelve library materials according to the UNU library classification.
  •  Assist the library staff in classifying and cataloguing library materials in accordance with the UNU library cataloguing rules and principles.
  •  Assist the library staff with tasks such as checking in materials, checking out materials, and answering reference questions.
  •  Help the library staff maintain the library management system.
  •  Assist library patrons in the use of public computers, Wi-Fi, and other library technology.
  •  Assist with the cleaning and general maintenance of the library.
  •  Perform other tasks assigned by the library staff.



  •  Inclusion – Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.
  •  Integrity – Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.
  •  Humility – Demonstrate self-awareness and willingness to learn from others.
  •  Humanity – Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet.


  •  Connect and Collaborate – Build positive relationships with others to advance the work of the United Nations and work coherently as One UN
  •  Analyse and Plan – Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
  •  Deliver Results with Positive Impact – Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
  •  Learn and Develop – Pursue own learning and development and contribute to the learning and development of others
  •  Adapt and Innovate – Demonstrate flexibility, agility and the ability to think and act in novel ways



  •  University studies in Library and Information Science or other relevant subjects are required.
  •  Be enrolled in, or have recently completed within two (2) years, the final academic year of a university degree programme (minimum bachelor’s level or equivalent) or a postgraduate degree programme (master’s or doctoral level).
  •  Strong interest in the work of the United Nations University in general, and particularly in the UNU library.
  •  Proficiency level in MS Office applications.
  •  Strong attention to detail and good problem-solving ability.
  •  Ability to learn cataloging procedures and practices.
  •  Ability to work in a fast-paced environment while learning new skills.
  •  Ability to develop and work with a team & high degree of initiative.
  •  Basic knowledge of any Library Management System (LMS) would be considered.


  •  Working proficiency (written and oral) in English is required.
  •  Working knowledge of another UN language is an advantage.


Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UNU to partially subsidize their basic living costs for the duration of the internship.

The monthly amount of the stipend will be determined for each duty station based on the stipend rates in effect and it is JPY133,050 for UNU-IAS. The stipend will be paid on a monthly basis and part-time internship arrangements are prorated accordingly. Duration of contract: The duration of the internship is 2 months.

Application Deadline: Open until filled.

How to Apply:

To apply to UNU, you will not need an account. Instead, we ask that you:

  •  Apply via the apply link;
  •  Attach a brief Cover Letter (in English) stating interest in and qualifications for the post;
  •  Attach a current and complete CV in English;

You may wish to refer to the UN Values and Behaviours Framework for more information.

Expected start date: Tuesday, 1 August 2023 (negotiable)

Assessment Evaluation of qualified candidates may include a desk review and/or a competency-based interview, and references.

Special notice The purpose of the Internship Programme is not to lead to further employment with UNU but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship. Interns do not hold international civil servant status nor are they considered a “staff member” as defined in the United Nations Staff Rules and Regulations and may not represent UNU in any official capacity. UNU accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship.

UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply. Applications from developing countries, and from women are strongly encouraged. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

This is local recruitment and only applicants who reside in Japan will be considered.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this internship announcement. We may also retain applications and consider candidates applying to this internship cohort for upcoming internships within the next 2 years.

Scam warning UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.



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February 2024