Organizational Setting and Work Relationships
This job contributes to talent development approaches and activities. The role is to assist in the development of relevant corporate learning and development strategies and the design and delivery of customized solutions for colleagues in functional areas, managers and leaders in order to improve performance and contribute to career pathways. In doing so this will contribute towards building a positive UNHCR learning culture. In addition, the incumbent will also support the design and deliver of learning and development activities related to Bureaux and operational priorities.
Under the direct supervision of the supervisor who will provide overall direction and guidance in connection with the work, the incumbent will provide full scale administrative support to learning activities in area of responsibility. This includes but not limited to preparations of cost estimations, stakeholder management with trainers, venues and field offices, learner management with participants and Learning Management System administration.
The incumbent supports the management of a portfolio of relevant activities in the Unit and may supervise staff members whose performance the incumbent will monitor and whom the incumbent will guide and support in their day-to-day functions.
The job requires the incumbent to contribute the unit¿s work both internally with the Divisions and Bureaux and in coordination with regional and field offices and external partners concerning capacity building and awareness raising activities to ensure appropriate cross-linkages of all UNHCR learning and development programmes with functional and management/leadership component.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
– Support the training needs assessment, design and delivery of learning offerings including distance learning, coaching, eLearning, workshop and other approaches using various tools and platforms.
– Support organization and facilitation of workshops, training courses and promotional activities for both UNHCR staff and partners (including implementation of all logistical arrangements relating to promotional and training activities).
– Support the effective coordination of training activities and liaise on all levels, jointly with key stakeholders on any platform.
– Contribute to the development of written materials, guides and job aides to be used for learning/staff development purposes.
– May manage the delivery of smaller learning activities.
– Assist the development of written materials, guides, job aides, manuals, etc. to be used for training/learning/staff development purposes.
– Ensure learning materials are uploaded into the Learning Management system if required.
– Contribute input on systems and procedure development.
– Select information and records in specified formats for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
– Monitor the expenditure and processes the day-to-day transactions under the approved budget.
– Enter data into ERP, liaises with other UNHCR sections to facilitate payments and prepares periodic unit expenditure reports and any other ad-hoc reporting needed; compiles statistics as required or directed.
– Make travel and hotel reservations, prepares travel authorization forms and assembles and dispatches information and training material.
– Establish and maintain the Unit¿s electronic and hardcopy filing system, including databases.
– Prepare consultancy contracts and/or internship documents, reports as required.
– May supervise and/or train interns.
– Perform other related duties as required.
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Certificates and/or Licenses
Administration; Adult Education; Business Administration;
Communication; Project Management; Human Resources;
Human Rights; Information Management; International Development;
International Law; Journalism; Logistics;
Management; Organizational Development; Social Work;
Politics; or other relevant field.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Minimum 3 years of relevant professional experience in progressively responsible administrative functions, preferably related to administration, pedagogical activities and/or provision of training. Experience with an Enterprise Resource Management system.
Prior exposure to functions related to office administration. Experience with UNHCR’s operations and procedures. Experience with distance learning and learning management software. Exposure to UNHCR specific learning/training activities.
*CO-Drafting and Documentation
*IT-Microsoft Office Productivity Software
*RC-ISAD(G) cataloguing systems
ED-Adult education and training
TR-Assessment of Learning Needs
TR-Design & development of learning solutions including for e-learning & distance learning
TR-Evaluation of Learning Activities
TR-Implementation of Learning Management Systems
TR-Training – Virtual and face to face
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
In case of appointment, a competitive compensation and benefits package is offered.
G6 – Salary range: NET 558,082 HUF- NET 654,280 HUF.
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level):
Nature of Position:
The position sits within the Division of Human Resources (DHR) – Global Learning and Development Center (GLDC), Learning and Integrated Talent Experience (LITE) Section, People and Wellbeing Learning and Development Unit. The Unit is tasked with professionalizing UNHCR’s HR workforce of over 800 colleagues worldwide through a variety of different learning and talent support initiatives. Aligned with DHR’s Strategic Priorities and Pillars of Transformation and GLDC’s Strategic Intent 2023-2024, the Unit is focused on People Management and Human Resources, building human resource capacity to be more human-centric, modern and equipped to foster inclusive work environments of staff in order to promote the protection of persons forced to flee. In particular, the Unit’s 2023 Roadmap includes activities such as building HR capacity among senior leadership; designing a set of HR learning resources; planning learning experiences according to identified capacity gaps; fostering a dynamic network and knowledge exchange between HR practitioners in the organization, and nurturing career development and professional growth through opportunities such as Action Learning, mentoring or access to external learning and networking opportunities.
The internal changes in GLDC, including restructuring and the creation of the Regional People Development Team, make it an opportune time to join the Unit, where innovation and cross-fertilization with other parts of GLDC, the Regional Bureaus and Divisions are welcomed and strongly encouraged.
The GLDC is looking for someone who has experience in human resources, people management and learning and development. Most importantly, the candidate should be a team player, have strong organization skills and be a good communicator. Specific tasks from the list mentioned above will be defined based on the talents and strengths of the individual, together with other team members.
CO-Cross-cultural communication, CO-Drafting and Documentation, ED-Adult education and training, IT-Computer Literacy, Learning Organization, TR-Assessment of Learning Needs, TR-Capacity Buidling, TR-Design & development of learning solutions including for e-learning & distance learning, TR-Evaluation of Learning Activities, TR-Implementation of Learning Management Systems, TR-Training – Virtual and face to face
Administration – Other, Adult Education Certification – Other, Business Administration – Other, Communication – Other, Community Development/Social Work – Other, Development Studies – Other, Human Resources – Other, Human Rights – Other, Information Management – Other, International Law – Other, Journalism – Other, Logistics – Other, Management – Other, Organization Psychology/Development – Other, Political Science – Other, Project Management – Other
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
This position doesn’t require a functional clearance
How to apply
For a full job description and to apply, interested candidates are requested to visit https://bit.ly/3EQ7wbb
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Closing date of receipt of applications: 14 March 2023