Posting Title: INTERN – ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN – ADMINISTRATION
Department/Office: Department of Operational Support
Duty Station: NEW YORK
Posting Period: 16 June 2023 – 28 September 2023
Job Opening Number: 23-Administration-DOS-211970-J-New York (A)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and ReportingThese positions are located in the Office of Supply Chain Management (OSCM) in the Department of Operational Support (DOS). The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the United Nations Secretariat, including other departments, offices away-from UN headquarters, UN field missions, and UN regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, Global Service Centre, Aviation Safety Section and the Enabling and Outreach Service. OSCM is committed to building efficient, agile, responsive, accountable, end-to-end uniformed capabilities and supply chain solutions for all our global partners and clients. Supply Chain Management covers a wide scope of services including supply chain planning and performance management, logistical support, procurement, vendor management and supplier diversity, aviation safety, and uniformed capabilities support. In addition to operational services and support, OSCM also provides advisory services and guidance to nearly 100 client entities globally, as well as to troop and police contributing countries (T/PCCs). The incumbent will report to the relevant Supervisor.
Our interns work as full members of our team, pursue projects that are designed to make a significant difference in OSCM, and have opportunities to learn about the United Nations overall. OSCM offers internship opportunities in four broad areas: Area 1: Executive and Management Support This track requires good writing, planning, and organizing skills.
- Support the preparation of senior-level meetings, conferences, and engagements
- Prepare research, analysis, and policy options for improved operational support
- Attend meetings with UN counterparts and committees, and coordinate follow-up to decisions
- Assist in speechwriting, messaging, preparation of reports and background documents Area 2: Analytics and Business Intelligence This track focuses on working with data and data models, as well as data visualization.
- Help to analyze the performance across functions, including human resources, supply chain, uniformed support, planning, and operational support, and administrative support
- Support the analytics teams in preparing data, data models, and surveys
- Develop dashboards and visualizations for senior managers and provide user support
- Support data mining, optimization, metrics development, and predictive analysis Area 3: Strategic and Project Support This track resembles consulting-like work and draws on conceptualization, PowerPoint, and project management skills.
- Help to analyze the performance across functional areas, including supply chain, uniformed support, planning and operational support, and administrative support
- Support work on priority projects such as specific innovation initiatives
- Support design, drafting, and implementing strategic priorities such as departmental-wide performance framework, client relationship models, etc. Area 4: Communications and Design This track aims at applicants with some experience with graphic design, working with the Adobe Creative Suite (e.g., InDesign, Illustrator) and/or experience in building websites.
- Design core identity products that illustrate corporate vision, mission, and values
- Design and prepare content/copy for corporate briefings, presentations, fact sheets, and snapshots
- Support the development of websites, including layout, content, look and feel
- Provide design support across a range of print and online products
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others, and responds appropriately
- Asks questions to clarify and exhibits interest in having two-way communication
- Tailor’s language, tone, style, and format to match the audience
- Demonstrates openness in sharing information and keeping people informed Planning and Organizing
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary Technological Awareness
- Actively seeks to apply emerging technology across tasks
- Keeps abreast of available technology
- Understands applicability and opportunities of technology for the organization
EducationTo qualify for an internship with the UN, applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above). We are open to a broad range of educational and professional backgrounds. Typically, our interns are pursuing studies and experiences in the following areas: Area 1: Executive and Management Support We seek candidates with relevant coursework in International Relations, Global Affairs, Management, Economics, Public Affairs, or Public/Business Administration. Area 2: Analytics and Business Intelligence We seek candidates with relevant coursework in Computer Science, Economics, Statistics, Operations Research, Engineering, Mathematics, Data Visualization, or Analytics. Area 3: Strategic and Project Support We seek candidates with relevant coursework in Business Administration, Management, Strategy Development, Project Management, Operations Research, or Public Administration. Area 4: Communications and Design We seek candidates with relevant coursework in Design, Web Development, Strategic Design and Management, Marketing, Information Design, Public Relations, Media Studies, Journalism, or Data Visualization.
Work ExperienceNo working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
AssessmentPotential candidates will be contacted by the hiring manager directly for further consideration.
Special NoticeA completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include:
- Title of degree you are currently pursuing, and the specific subjects taken
- Expected Graduation Date (when you will be graduating from the programme)
- Your availability for the internship (start and end date), The internship programme lasts for at an equivalent of two months part time or full time (20 to 35 hours per week) and can be as long as six months. A fully remote modality is also available.
- List IT skills and programmes that you are proficient in
- Explain why you are the best candidate for the Office of Supply Chain Management
- Explain your interest in the United Nations Internship Programme
- As internships with us focus on one of four areas. In your cover note, please indicate which work stream you are interested in: Executive and Management Support; Analytics and Business Intelligence; Strategic and Project Support; Communications and Design
- In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills and programmes that you are proficient in, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. Your application will be evaluated based on the information provided in the PHP and not on any attachments.
- Your VISA status must be mentioned. The intern will be responsible for obtaining and financing the necessary visas.
- The internship is UNPAID All costs related to travel, insurance, accommodation, and living expenses must be borne by either the interns or their sponsoring institutions
- Interns work five days per week (35 hours) under the supervision of a staff member in the office to which they are assigned.
- Confidentiality is a key factor.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.