CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT : 2301757

Human Resources Specialist

Job Posting: 06/Jul/2023

Closure Date: 13/Jul/2023, 9:59:00 PM

Organizational Unit : RNE

Job Type: Non-staff opportunities

Type of Requisition : Consultant / PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Various Locations-Various Locations

Duration : 11 months

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

•  FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
•  Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
•  Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
•  FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
•  All selected candidates will undergo rigorous reference and background checks
•  All applications will be treated with the strictest confidentiality

Organizational Setting

The Regional Office for the Near East and North Africa (RNE) is responsible for leading FAO’s response to regional priorities for food security, agriculture, and rural development through the identification, planning and implementation of FAO’s priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the FAO in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO’s strategic response to regional priorities. RNE also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies RNE develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs).

Reporting Lines

The Human Resources Specialist is directly reporting to the Regional Human Resources Officer.

Technical Focus

The Consultant/PSA will provide support, in human resources matters to RNE regional, subregional and country offices

Tasks and responsibilities

•  Provide operational support to the HR unit and assist in various HR functions.
•  Ensure smooth coordination of HR activities and timely completion of assigned tasks.
•  Monitor and manage HR-related inboxes, ensuring timely responses to inquiries and forwarding messages to the appropriate individuals or offices.
•  Track and monitor the completion of HR tasks and activities, ensuring adherence to established timelines and Service Level Agreements (SLAs), and reporting any delays or issues to the supervisor.
•  Maintain accurate and up-to-date HR records, including employee files, and other relevant documentation.
•  Update and maintain HR databases and systems, ensuring data accuracy and confidentiality.
•  Prepare HR-related correspondence, including letters, memos, and reports, as assigned by the supervisor.
•  Support the coordination of HR-related meetings, workshops, and training sessions, including scheduling, logistics coordination, and preparation of materials.
•  Support the recruitment cycle of all type of employees.
•  Assist in the management of employee onboarding and offboarding processes, including preparing documentation, coordinating orientations, and exit procedures.
•  Maintain confidentiality and handle sensitive information with discretion.
•  Stay updated on relevant HR policies, procedures, and best practices to ensure compliance and provide accurate information to staff and stakeholders.
•  Perform other HR related duties as requested by HR Officer.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•  University degree in Human Resources, Management, Industrial Psychology, Organizational Development, Public or Business Administration or another relevant field.
•  At least 2 years of relevant experience in Human Resources and Administration.
•  Working knowledge (level C) of English and limited knowledge (level B) of one of the other FAO languages for Consultants. Working knowledge (level C) of English is required for PSAs.

FAO Core Competencies

•  Results Focus
•  Teamwork
•  Communication
•  Building Effective Relationships
•  Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•  Work experience in more than one location or area of work
•  Attention to detail and problem-solving skills
•  Excellent verbal and written communication skills
•  Strong organizational and planning skills and commitment to discretion and confidentiality
•  Familiarity with UN personnel administrative procedures and systems
•  Ability to work independently and meet deadlines.

Selection Criteria

•  Working experience in the UN System will be considered an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

•  FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
•  Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
•  Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
•  For more information, visit the FAO employment website
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

•  To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
•  Candidates are requested to attach a letter of motivation to the online profile
•  Once your profile is completed, please apply, and submit your application
•  Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
•  Incomplete applications will not be considered
•  Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
•  Only applications received through the FAO recruitment portal will be considered
•  Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT