About SYCAC
SYCAC is a non-profit, non-governmental civil society organization established in Turkey in 2012. It aims to increase civic spaces to play an active role in peace processes and early recovery of communities by empowering, protecting, and building community capacities, as well as enhancing the leadership role of women and marginalized groups, to achieve communities that embrace the principle of democracy and human rights.
Job purpose
SYCAC is seeking for HR & Admin Officer who will be responsible for recruitment, employee relations, performance management, and ensuring compliance with relevant labor laws and organizational policies.
The ideal candidate will actively maintain a positive work environment.
in addition to commitment to executing any other related tasks in coordination with the direct manager.
Key Responsibilities
- Contribute to the development and implementation of organization policies and ensure legal compliance.
- Conduct risk assessments related to policy implementation.
- Establish a regular schedule for reviewing policies.
- Collaborate with department managers to develop job descriptions.
- Create compelling job advertisements across multiple platforms.
- Screen resumes, conduct initial interviews, and coordinate interviews with the selection committee.
- Administer pre-employment assessments, skills tests, and reference checks.
- Develop and implement an orientation and onboarding program for new employees.
- Ensure HR files and documentation for all staff are current and complete.
- Provide training programs on HR compliance matters.
- Continuously improve recruitment and onboarding processes based on feedback.
- Ensure employment contracts comply with legal requirements.
- Address workplace conflicts promptly following established procedures.
- Serve as a point of contact for employee inquiries and develop initiatives to enhance employee engagement and well-being.
- Promote equal employment opportunities and address discrimination concerns.
- Ensure safe, secure, and professional workplace environment.
- Conduct exit interviews and analyze feedback.
- Facilitate timely and constructive performance appraisals and provide support to department managers.
- Identify and address training needs in coordination with department managers.
- Establish, implement, and monitor performance improvement plans.
- Maintain accurate documentation of performance-related activities.
- Ensure alignment of individual goals with organizational objectives.
- Track and document working hours and leave for the staff.
- Maintain employee files and records in accordance with donor requirements and annual audits.
- Assist in preparing documentation for internal and external audits.
- Provide monthly reports to management on HR status and accomplishments.
- Participate in developing the administrative budget, ensuring all necessary support costs are accounted for.
- Monitor and manage administrative expenses, and prepare monthly reports accordingly.
- Coordinate and prepare meetings, including relevant reports, and follow up on the outcomes effectively.
- Maintain accurate and confidential employee records and implement measures for confidentiality and data protection.
- Adhere to SYCAC’s policies and procedures, including the Code of Conduct and child protection measures.
- Execute any other related tasks as directed by the direct manager.
Required Qualifications
- At least a bachelor’s degree in a related field is required.
- A minimum of three years’ relevant experience with NGOs is necessary.
- Familiarity with HR systems.
- Excellent skills in writing relevant reports and updates.
- Ability to build relationships quickly with a wide variety of people, both internally and externally.
- Excellent planning and organizing skills, along with the ability to adhere to deadlines, are required.
- Very good analytical and computer skills, as well as familiarity with MS Office (Word, Excel, Outlook, PowerPoint), are necessary.
- Good facilitation skills and ability to deliver briefings and training effectively.
- Excellent Arabic, English, and Turkish language skills (written and spoken) are required.
How to apply
- SYCAC is an equal opportunity employer and welcomes applications from all qualified candidates.
- The selection process will be based on merit, qualifications, and abilities.
- We are committed to providing a safe work environment for all employees that is free from sexual harassment, exploitation, abuse and other types of discriminatory and harassment.
- All new employees must read, understand and agree to the code of conduct.
- Selected candidates will undergo reference and background checks.
- Only short-listed candidates will be contacted for interviews.
- Due to the urgency of the position, SYCAC retains the right to recruit before the closing dates.
- Interested candidates may please fill the application at the following link: Apply now