Head of Systems and Operations in the Philippines At People in Need

Location: the Philippines (Cagayan de Oro or possibly a different location in future)

Starting date: December 2023 or January 2024

Duration: 12 months with a possibility of extension

About People in Need Philippines:

People in Need (PIN) is a Czech non-profit, non-governmental organization that has been providing relief and development support in both developing and conflict regions around the globe since 1992. In Asia, PIN has a growing portfolio of projects focused on DRR, social cohesion or accelerating the uptake of green technologies in agricultural value chains through innovative applications of market systems approaches.

In the Philippines, we implement programmes on Social Cohesion, Disaster Management an Alternative Livelihoods / Agri-fishery markets. In recent years, PIN has been operating in some of the most impoverished and climate-vulnerable areas of the country to provide access to renewable energy, strengthen local markets and enhance emergency preparedness capacities. Through this, we aim to strengthen the resilience of vulnerable communities and their ability to cope with the consequences of future disasters.

Position Summary

The Head of Systems and Operations (HoSO) is a member of the Country programme management (together with the Country Director (CD) and Head of Programmes (HoP)) and shares responsibility for the effective and efficient delivery of People in Need’s (PIN) Country programme. The primary role of HoSO is to manage and improve the support systems and operations required to achieve this objective comprising of the Finance, Human Resources (HR) and Logistics departments.

In performing this role, HoSO also ensures an enabling environment for the implementation of the Country programme, while maintaining operations and systems that meet the accountability requirements of PIN and its donors. HoSO also directly leads the process of development and staff capacity building across the departments in terms of the systems and operations.

Main Areas of Responsibilities

  • Strategic leadership
  • Quality and risk management
  • Management of Human Resources and capacity development
  • Finance management
  • Logistics and procurement management
  • Ensuring external and internal compliance

For this position, we consider important

  • University graduate
  • Education (university or secondary level) in finance, business, accounting, procurement, logistics or similar study programmes
  • Previous experience in a finance position preferred
  • Communicative level of English (minimum of active B2)
  • Ability to coordinate and communicate clearly with different groups of people and to respect the different cultural background
  • Ability to work independently and effectively
  • Ability to deal with complex compliance agenda
  • Analytical skills and systematic approach
  • Responsibility, ownership, proactive approach, flexibility
  • Strong training/coaching skills
  • Keen eye on details and passion for working with numbers
  • Advanced Excel skills
  • Experience with project management is welcome
  • Knowledge of SAP, MS Dynamics Nav or other ERP is an advantage

PIN Offers

  • Working environment in a well-established middle-sized and continuously growing humanitarian organization in a challenging context;
  • Salary and benefits according to PIN salary scale and HR policies; expected salary of 2800 – 3000 EUR super gross (based on experience), monthly subsistence allowance of 1350 EUR;
  • Housing allowance;
  • 25 days of holiday per year;
  • Travel health insurance (covers health care incl. the repatriation);
  • Reimbursement of travel expenses with travel to the country of residence once every 6 months of work;
  • Reimbursement of costs of visas and vaccinations; assistance with the visa application procedure;
  • Reimbursement of the medical check-up before and after the deployment;
  • Free 24/7 medical helpdesk and psychological consultation available online;
  • Free access to e-learning sites, global PIN’s Induction Training, Knowledge and Learning department onboarding, and individually tailored capacity-building opportunities; incl. HEAT training

How to apply

If you are interested in this position, send us your CV and short cover letter via our application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

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December 2023