COOPI is looking for an Office Referrer in Guatemala
COOPI
COOPI Cooperazione Internazionale is a secular and independent NGO, founded in Milan in 1965. It carries out development projects to contribute to the fight against poverty in particularly degraded areas and emergency programs to support people affected by natural disasters or conflicts. COOPI is currently present in Africa, the Middle East, Latin America and the Caribbean. The main institutional donors are the European Union, UN agencies, the Italian Government, local entities and other European governments.
Description of COOPI in Guatemala
COOPI has been operating in Latin America since 1967, therefore a few years since its foundation. COOPI’s work in the region has been adapting to the context of each country, according to the needs found, the opportunities generated with the same beneficiaries, collaborators and local partners. Today we continue to operate in Bolivia, Ecuador, Guatemala, Haiti, Paraguay, Peru and Venezuela. In addition to the reported countries, COOPI has also been legally active in Colombia through the LAC Regional Coordination Office since 2020.
COOPI is present in Guatemala since the years ’ 90s with development and emergency projects. COOPI intervenes in Food and Nutrition Security, Risk Management and Disaster Preparedness, WASH, and Protection sectors. In response to the food crisis in Guatemala’s extended corridor, COOPI has implemented actions in coordination with local authorities and communities to strengthen the link between humanitarian aid, resilience and development with an emphasis on governance for food and nutrition security and citizen participation.
Objective / job description
The Office Reference is responsible for the administrative, technical, operational and programmatic management of the country office located in Guatemala City as well as communication with partners, donors and technical references in the Region. Among the main functions, the following stand out:
- Leadership of the project “Addressing Climate Change and Food and Nutrition Security in joint territories of Guatemala ”; in all aspects of management: personal, logistical, administrative and financial, legal representation.
In particular, this role consists of:
- Represent COOPI before donors, institutions, NGOs and local and international government agencies;
- Under the coordination of the Regional Office, contribute to the definition of the national strategy and to the identification of intervention priorities.
- Follow up on project management current in country.
- Lead communication and coordination with key partners for potential proposals, initiatives and alliances.
- Accompany the monitoring of administrative, logistical and financial aspects of the country.
- Develop strategies of sustainability based on budgetary and strategic analyzes.
Direct Supervision
The direct supervisor is the Regional Coordinator.
Areas of responsibility
- Ensure the validity and updating of the governmental and documentary aspects of the country representation before the relevant authorities.
- Provide support and accompaniment to work teams at all levels.
- Guarantee constant and effective communication with the region, at a strategic, managerial and programmatic level.
- Supervise and validate the programmatic aspects of ongoing projects such as: work plans, schedules, and activity reports and ensure validation of the Regional Office to send donors / partners on time.
- Supervise and stimulate the good execution of activities at both the administrative, operational and financial levels.
- Develop the active search for initiatives and projects for the country or multi-country, in order to guarantee the sustainability and permanence of the mission in the country.
- Guarantee active participation in project coordination meetings “Addressing Climate Change and Food and Nutrition Security in the joint territories of Guatemala ” between the different areas and participating directly in the meetings of the technical committee and director of the led consortium by CISP, together with PYD and COOPI.
- Coordinate monitoring of activities; ensure compliance with the expected results, identifying eventual gaps and proposing the necessary adjustments or modifications in the country strategy and those of specific projects.
Complementary tasks:
- Develop, in conjunction with the Regional Office, the country strategy, guaranteeing the validity of the COOPI mission in Guatemala and its relevance with respect to donor strategies, according to the strategic lines of the organization.
- Maintain, develop and promote relationships with different donors and key institutions, both governmental and private, as well as with international and local NGOs.
- Develop the writing of new proposals and send the necessary documents for the presentation of new projects.
- Supervise and guarantee the correct logistical and security function in the country, in accordance with the organization’s procedures.
- Guarantee the supervision of the economic-financial management of the country and of the projects;
- Implement in an appropriate manner and in accordance with national standards, the hiring and management of local and security personnel of COOPI personnel in Guatemala.
- Coordinate COOPI’s visibility and communication activities in Guatemala.
Desired profile
- Professional studies (minimum degree, desirable postgraduate or master) in Political Science, Foreign Relations, Human Rights, International Cooperation and Humanitarian Aid, Economic Sciences, Business Administration, Management of non-profit and / or related entities.
- Experience demonstrable of at least 4 years in project management of INGOs and / or companies.
- Experience of at least 3 years in personnel management.
- Demonstrable experience in management or management of companies / organizations.
- Work experience in International Cooperation, Humanitarian Aid and / or related.
- Previous experiences with procedures for managing institutional donor funds, UN agencies, European Community funds and the private sector.
- Inter-institutional and Interagency coordination capacities (donors).
- Excellent management capacity and teamwork, face-to-face and remotely.
- Ability to work in emergencies and under pressure, as well as in complex contexts.
- Flexibility, adaptability and availability to move to the interior of the country.
- Ability to work autonomously (organization, work planning, analytical development, synthesis).
- Motivation, honesty, proactive and decisive attitude, common sense, discretion.
- Languages: Spanish and English.
- Management of computer tools ( Microsoft Windows operating system ) and office automation ( Microsoft Office: Word, Excel, PowerPoint, Outlook ).
NON-EXCLUDING DESIRES
- Work experience and knowledge of internal COOPI procedures.
- Previous work experience in the country and in the LAC region and preferably in Central America and the Caribbean.
- Consortium work experience.
- Languages: desirable Italian, mandatory English.
How to apply
CANDIDATURES
Those interested should send the application by email to programs.lac@coopi.org
Please indicate in the object: Office Reference in Guatemala
Deadline: 02/18/2024, having suitable profiles, the call may be closed before the indicated date. COOPI reserves the right to contact only the profiles considered adequate and preselected.