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Grants Assistant at Creative Associates International - Humanitarian Jobs

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Grants Assistant at Creative Associates International


Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

We are recruiting to fill the position below:

Job Title: Grants Assistant

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Location: Abuja (FCT)
Division: Economic Growth

Position Summary

  • The Grants Assistant will support the Grant Officer’s and Grants Manager with the oversight of all grants activities, including ensuring efficient and proper controls for USAID grant compliance and reporting; coordinating training and grants administration with grantees; and review and submission of financial reports as required for each grant.

Reporting & Supervision:

  • The Grants Assistant will report to the Lead Grants Manager.

Primary Responsibilities
Pre-Award:

  • Conduct initial eligibility review for full applications submitted by applicants
  • Obtain organization documents from applicants (e.g., registration, relevant policies) and complete due diligence review
  • Vet applicant details through excluded party lists using the Trade Hub’s vetting system
  • Conduct pre-award assessments with shortlisted applicants, seeking input from the applicant, the Public Private Partnerships (PPP) team, and Finance as needed
  • With support from Grants and finance officers as needed, conduct initial detailed review of budgets developed by PPP with applicants
  • Maintain supporting documentation in SharePoint and ensure all required documents are uploaded to the Trade Hub’s grants management system, SMART
  • Support Grants Officer and Manager to prepare grant negotiation memo
  • Obtain signatures on finalized Environmental Review Form (EFR) prepared by Environmental Compliance Officer and upload to SMART
  • Ensure finalized conflict risk assessment is complete and uploaded to SMART

Full Implementation:

  • Support grantees to submit grant payment requests in SMART
  • Conduct compliance review of payment request in parallel to PPP and monitoring, evaluation, and learning (MEL) staffs’ review/validation of payment means of verification (MOVs) submitted by grantees
  • Ensure that the correct accounting information has been entered on the payment request prior to submission to Finance
  • Maintain supporting documentation in SharePoint and ensure all required documents are uploaded to SMART

Grant Close-Out:

  • Using the grant closeout checklist, ensure grant record and all required documentation in SMART is complete and that the grant file in SharePoint is neatly organized and audit ready
  • Liaise with Finance to ensure all payments are complete, amounts in local currency/USD are final, and that disbursed amounts are within the approved ceiling.

Required Skills & Qualifications

  • High School Diploma is required in or professional accounting/financial qualification or relevant qualification.
  • Minimum of one (1+) year plus experience in grant management, including disbursements and reporting and one (1+) year plus of general experience.
  • Demonstrated experience in financial administration, budget and cost control management is essential;
  • Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred;
  • Excellent record keeping, and documentation skills; and
  • Good communication and interpersonal skills.
  • Ability to analyse data and suggest areas of improvement.
  • Understanding of cost-share and/or leveraging preferred.

Application Closing Date
14th July, 2022.

How to Apply
Interested and qualified candidates should send their CV in PDF or Word format as one document to: recruit@westafricatih.com using the Job Title as the subject of the mail.

Note

  • Only finalists will be contacted. No phone calls, please.
  • Creative Associates International Inc. is an Equal Opportunity Employer: Disability / Veteran.
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