Posting Title: FUEL ASSISTANT, FS5 (Temporary Job Opening)

Job Code Title: FUEL ASSISTANT

Department/Office: United Nations Verification Mission in Colombia

Duty Station: BOGOTA

Posting Period: 14 September 2023 – 28 September 2023

Job Opening Number: 23-Logistics and Supply Chain-UNVMC-218081-J-Bogota (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and ReportingThis position is within the United Nations Verification Mission in Colombia (UNVMC), under the Life Support Office/ Service Delivery Pillar, located in Bogota.

Responsibilities

Under the Chief Life Support Unit, the Fuel Assistant is responsible for the completion of a variety of specialized activities enabling a smooth flow and management of Fuel supply to thirty-three locations across Colombia.

•  Carries out duties related to the provision of Petroleum, Oils, and Lubricants (POL) for the mission.
•  Assists and coordinates on the job training of junior staff members.
•  Follows up the approval of requisitions forwarding the requisitions for preparation of purchase orders under Procurement Division existing contracts.
•  Prepares delivery document of POL products for authorization.
•  Validates requests; certifies and forwards requests of bulk fuel to contingent owned equipment and other users for authorization.
•  Prepares data/and information and develops standard operating procedures.
•  Performs Contract Management activities through the monitoring of different Fuel contracts.
•  Prepares data and information for developing Statement of Work (SOW) and other relevant documents.
•  Develops and updates the Mission Fuel Plan and the Unit’s work program.
•  Verifies and consolidates input and data for budget preparation; and forwarding for budget development.
•  Monitors that Mission strategic and local reserves are always maintained at adequate levels.
•  Analyses product test results and verifies that the quality of POL is within the limit as set up in the standard.
•  Prepares data and information to respond to audit requests.
•  Establishes a system to conduct daily, weekly, and monthly reconciliation of fuel receipts and issues.
•  Analyses and verifies incident reports.
•  Analyses usage and historical consumption of fuel, oils and lubricants.
•  Monitors expenditure against funds allocated by purchase orders in respect to fuel related requisitions.
•  Implements internal control systems including accounting, reporting and maintenance of electronic/hardcopy records to ensure proper audit trail.
•  Analyses the rate of consumption of equipment monitored by ERP (Enterprise Resource Planning), Electronic Fuel Management System (EFMS) or equivalent forwards recommendations.
•  Produce and analyses historical data though Power Business Intelligence (PBI) platforms of fuel, oil and lubricants consumption and develop Fuel forecast through Costing Sheets for future requirements.
•  Performs specialized technical functions implementing fuel related Quality Assurance (QA)/Quality Control (QC) policies and procedures.
•  Completes the Receiving and Inspection (R&I) process as required.
•  Establishes all Safety, Health and Environmental instructions and guidelines by coaching subordinates and conducting safety drills.
•  Verifies incident reports.
•  Establishes fuel related Quality Assurance (QA) policies and procedures.
•  Prepares preventive maintenance schedules and analyses operation of equipment to forecast future requirement.
•  Collaborates with PD, local procurement, DOS (Department of Operation and Support) and Contract Management in the preparation of Fuel and related contracts.
•  Coordinates and manages contract operations, resolving any contractual issues.
•  Monitors and reports on contract performance to ensure compliance with contractual Key Performance Indicators (KPI), schedules and cost objectives.
•  Performs other related activities as required.

CompetenciesProfessionalism: Knowledge of Fuel related discipline. Ability to perform Fuel contract Management activities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

EducationHigh school diploma or equivalent is required.

Job – Specific QualificationA valid Driver’s license, including the ability to operate a manual-transmission light vehicle in 4×4 conditions is desirable Certificate in Power Business Intelligence (BI) is desirable. Technical or vocational certificate in Fuel, Petroleum, Oil and Lubricants (POL) or related discipline from internationally recognized organizations, e.g., lATA is desirable. Training in ERP Inventory / Warehouse Management is desirable.

Work ExperienceA minimum of eight (8) years of progressively responsible experience in three or more of the following areas is required: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment: and (5) Safety, Health and Environmental procedures related to POL operations. Experience in handling fuel contract administration is desirable. Experience in managing support services in international operations in a post conflict environment is desirable. Experience in establishing Scope of Work (SOW), technical evaluations for third party contracts and associated knowledge of Low Value Acquisition (LVA), Purchase Orders (PO) and invoicing procedures is desirable.

LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Spanish is desirable.

AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by an informal interview.

Special Notice

•  This position is temporarily available until 31 December 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
•  While this temporary assignment may provide the successful applicant with an opportunity to gain experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
•  Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
•  At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
•  The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
•  Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjge3073SwTDG1VQf1oLTWfUQ4
•  This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
•  Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
•  Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.