RECRUITMENT NOTICE D’UN FINANCE OFFICER BASE.E A BUKAVU
OFFER N°001/EA-RIKOLTO/DRC/JO/2024
General context
Rikolto in DRCongo, is an international foundation of’utility under Belgian law active in four continents:’Africa, Latin America,’Asia and’Europe. Present in the Democratic Republic of Congo since’an 2005, Rikolto RDCongo implements a development and’ programme to support agricultural value chains and food systems in a logic of sustainability of interventions and’ appropriation of processes by stakeholders. It is active mainly in the arabica coffee, cocoa, rice and sustainable food systems sectors in cities. Its regional representative office in DR Congo is located in Bukavu, South Kivu. For more details on’identity and the Rikolto program in DRCongo, please refer to the website : www.rikoltordcongo.org
In recent years, Rikolto’s programmes in DR Congo have grown significantly and its teams have grown. For the years to come, Rikolto aims to increase its impact by three times while ensuring effective management and creating an adequate framework for the development of its staff and the’organisation in a global way. To get there, Rikolto wants to recruit a Finance Officer able to’ accompany the’organization in its vision by ensuring financial and accounting management.
The post is open to the external’
Position title
Finance Officer
Work place
Bukavu
Positioning of the position within the’organisation
Member of the financial department of the Operations Department of Rikolto East Africa
Responds to :
Finance Analyst – DRC
Collaborates with :
Programme teams, Finance and Administration
Responsible for :
Contract duration
12 Months renewable
Contract start
1 february 2023
Grade of the function
FIN-7 Zone 1
Main responsibilities and tasks
- Verify expressions of need and ensure that expenditure is provided for in the budget and is consistent with the budget line (consistency) ;
- Verify whether the expenditure is related to project activities ;
- S’ensure that the cost of the’engagement corresponds to the market price ;
- S’ ensure that the expenditure is identifiable, eligible, controllable, reasonable, justified and meets the requirements in terms of’economie and’efficiency ;
- S’ ensure that travel and subsistence expenses of staff and’other persons participate in’Action (project), provided that’s correspond to usual practices ;
- Initiate payments and request their validations by email, follow up by phone for validations that are lagging or those that are urgent while sharing the OneDrive link to allow easy consultation of the bases before online validation ;
- Scan parts professionally ;
- Assist in the process of requesting funds to supply the office cash register by producing the cash register order via the accounting software and compare it to the Excel file of the person appointed for the cash register ;
- Request Swift copies, credit and debit notices from the bank ;
- To monitor bank statements in order to detect the return of funds from SWIFT (Society for Worldwide Interbank Financial Telecommunication) payments, RTGS (Real-Time Gross Settlement) and EFT (Electronic Funds Transfer) and encode in the accounting software the related transactions according to their nature and then correct the accounting’ whose transaction had failed and returned while making sure to reset with the updated and cross-checked bank information with the payee and also with the bank ;
- Make bank reconciliation every working day for all bank transfer orders and cheques sent to banks on date N-1 by consulting bank extracts via internet Banking and follow up at the bank level via email and telephone and if necessary in person (certification of payment of taxes on the eve of the deadline for the declaration) ;
- Follow the advances granted to staffs in an Excel file and in case of’a new request for’advance, print the auxiliary ledger of the staff concerned to reassure themselves if the balance of the account concerned is balanced (debit – credit = 0) ;
- Systematically report unjustified advances after the prescribed period and mention in red in an Excel file latecomers for an action by the hierarchy ;
- Systematically send requests for confirmation of balances to staff with debit and/or credit balances ;
- Ensure the’eligibility and quality (compliance) of supporting documents with regard to form and substance ;
- Place the receipt stamp on the invoices received, submit them to the heads of budgets for validation (signature on the invoices by the heads of budgets) before their accounting (example, care bill, provision of’a service, fuel etc.) ;
- Recall overdue invoices already accounted for via an expression of need while printing the general ledger of the supplier concerned and highlighting the invoice or invoices to be honored.
- Carry out the verification of the conformity of the accounting documents and proceed to the accounting of all the documents within 48 hours as soon as they are received, accompanied by the justification notes of costs duly signed by the budget officers ;
- Explain/inform office staff and partners of financial procedures and ensure their compliance and enforcement ;
- Maintain an efficient (electronic – OneDrive) and physical filing system by’ensuring that all current documents and confidential records are well filed and easy to find in a highly secure location ;
- Scan every day all supporting documents after entering into the accounting software and file them on OneDrive in their initial files ;
- Print the seized slips (accountable imputation sheets) and add them in the classification of disbursement or expenses ;
- Update the list of beneficiaries of payments on the web portals of online banks (TMB and EQUITYBCDC) by changing the names of beneficiaries that were abbreviated or abbreviated by their full names and complete their physical addresses including cadastral numbers ;
- Participate in the preparation of financial reporting and cash flow for regional and international office calls for funds ;
- Assist the’administration to make the declaration of taxes, fees and contributions to the state services within the period following the necessary sent by the Administrative Director ;
- Attend to draft and file letters from the office ;
- Ensure that inventories of all office assets and materials are made by the proposed to the logistics and make available an up-to-date Excel file of office assets ;
- Ensure that the follow-up of the update of the stock files of all the consumable goods of the office is done and share the’information in an Excel file ;
- Carry out the requested administrative and logistical tasks requiring the physical presence in the’entity where the office is located ;
- Perform any other task requested by the hierarchy
Academic training
- BAC+5 graduate degree in Financial Management, Accounting, Management Science, Business Management, business and administrative sciences or other related field.
- Have a professional experience of’ at least 3 years in an international NGO as an accountant or financial with a relevant level of responsibility and in the use of accounting software TOPRO and or EXACT Globe.
Aptitudes
- Sens d’innovation and creativity
- Team work and good collaboration
- Mastery of’anglais ;
- Demonstrate’ enthusiasm and’opiniatry ;
- Hardworking ;
- Orientation to results ;
- High level of’integrity in management and a sense of quality in work ;
- Good knowledge of management and accounting methods ;
- Good knowledge of the nature of cash flows ;
- Good knowledge of management control techniques ;
- Good knowledge of banking relationships ;
- Good knowledge of managing the financial and operational due diligence process ;
- Good knowledge of the legal system and’information systems…
- Good communication and networking ability ;
- Good knowledge of management software: TOPRO and EXACT Globe.
- Knowledge of Microsoft Power Query, Power Pivot and Power BI to centralize, transform, analyze and present budget and financial data in the form of dashboards ;
- Good knowledge of donor procedures such as: DGD, BM, IFAD, USAID and EU ;
- Ability to take the lead and ensure adequate and timely follow-up actions ;
- Ability to work independently with minimal supervision ;
- Be able to work in a multicultural environment ;
File constitution
- Motivation letter
- Curriculum Vitae: Maximum Four pages with three references (Phone and email)
- Copy of Bachelor’s degree (Bac +5)
- Certificates of services rendered taking place at the post
- Copy of the unemployment card issued by’ONEM
- Copy of the Passeport or the’lector card
- Complete the online form https://forms.office.com/e/VzQ7vcFGxt or https://shorturl.at/qFPUW
Submission of applications and selection procedure
Deadline for receipt of applications : 31 January 2024 at 16:59. The file received out of time will not be taken into account.
- File to be transmitted in a SINGLE FILE IN PDF FORMAT (Any folder sent in a different format or in multiple files will not be considered).
- File to be sent only by e-mail to the following address’: eastafrica.recruitment@rikolto.org with subject : « FINANCE OFFICER BUKAVU »
- Download the original job offer here offer_finance_officer.pdf
Selection criteria
- Completeness of the file : The file must include at least 7 elements as mentioned above.
- Form and background of the cover letter and CV
- File format
- Relevance of the’experience
Testing organization
Test written :
- Oral interview
NB :
- Each candidate must have their own personal computer for those selected.
- Female applications are highly sought after
Done at Bukavu, 12 January 2024
For Rikolto in East Africa
Pascal BISMWA.
P&O Manager
How to apply
File to be sent only by e-mail to the following address : eastafrica.recruitment@rikolto.org with as object : « FINANCE OFFICER BUKAVU » before the 31 January 2024 at 16h5 and Complete the online form https://forms.office.com/e/VzQ7vcFGxt or https://shorturl.at/qFPUW
File to be transmitted in a SINGLE FILE IN PDF FORMAT (Any folder sent in a different format or in multiple files will not be considered).