Job Identification : 10080 Locations : New York, United States Posting Date : 04/27/2023, 03:41 AM Apply Before : 05/11/2023, 03:59 AM Job Schedule : Full time Agency : UNDP Grade : P3 Vacancy Type : Fixed Term Practice Area : Management Bureau : Bureau for Management Services Contract Duration : 1 Year with Possibility for extension Education & Work Experience : Master’s Degree – 5 year(s) experience OR Bachelor’s Degree – 7 year(s) experience Required Languages : English Desired Languages : UN official language(s) Mobility required/no mobility mobility required Job Description Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms. The MPTF Office’s trustee and fund design and administration service is a standard setter in the UN System – professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management. Duties and Responsibilities Under the supervision of the Chief, Finance and Risk Management and close coordination with Finance Specialist and Finance Manager along with the overall guidance and direction of the Executive Coordinator of the MPTF Office, the Finance Manager’s responsibilities will include the following main functions: 1) Contract Management – Acts as the MPTF Office’s finance focal point for the European Union (EU) engagement and manages all EU contracts:

•  Provides day-to-day guidance and advice on setup and management of EU contracts across all portfolios. Reviews EU contracts under negotiation – ensuring that they are negotiated in accordance with the applicable Financial and Administrative Framework Agreement (FAFA). Reviews EU budget formulations (Annex III) to ensure accuracy of budget input calculations and checks the mapping of reporting formats proposed. Identifies priorities, problems, and issues to be addressed and proposes corrective actions with regards to EU contracts. Maintains a log/database with all key EU contract elements, risks and issues identified. Collaborates and works as part of a cross-function EU team with the office’s Programme portfolio team. Keeps abreast of the latest applicable guidelines as related to EU contractual and related arrangements

2) Financial Reporting – Responsible for the supervision, support and timely and effective control of MPTF office’s financial reporting obligations to the EU:

•  Ensures timely and accurate preparation of EU financial reports and adherence to EU specific financial reporting requirements and templates. Collaborates with other stakeholders on budget formulation and set up and reporting to ensure that best practices are being followed. Provides guidance on the financial accounting, recording of transactions and EU guidelines. Ensures underlying financial reports from Participating organizations are received and consolidated on time. Ensures that any refunds to the EU (debit notes and recovery orders) are reviewed, validated, and processed on a timely basis. Supervises the preparation of ad hoc financial reports. Ensures timely closure of EC contracts/projects. Manages MPTF Office’s bi-annual EC staff certification process and related recording and release of the EC deferred revenue reconciliation process

3) Audit and Verification mission support – Provides relevant audit and EC verification mission support:

•  Under the supervision of the Chief, Finance and Risk Management, coordinates and provides relevant support during EU verification missions and audits. Supports the gathering of requested verification support documentation, performs quality assurance and reviews verification mission/ audit responses from Participating Organizations, on financial related matters. Maintains a repository of EU verification missions and relevant management responses, including a summary of feedback and best practices

4) Knowledge Management – Supports Knowledge Management, training and capacity development of MPTF Office staff on EU contracting, budgeting, financial management and reporting:

•  Assists with building capacity and knowledge throughout MPTF Office by developing tools and resources which demonstrate best practices for the financial management of EU contracts, accounting and record keeping practices needed to ensure that EU financial reports can be prepared on a timely basis and accurately. Prepare draft policy updates for EC contract management

5) Acts as the backup Finance Manager for routine Finance business processes, including issue resolution:

•  Acts as the backup Finance Manager on review and approvals as per ICF Approving Manager

Competencies Core Competencies – UNDP Core Competencies can be found .

•  Achieve Results – Level 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact Think Innovatively – Level 3: Proactively mitigate potential risks, develop new ideas to solve complex problems Learn Continuously – Level 3: Create and act on opportunities to expand horizons, diversify experiences Adapt with Agility – Level 3: Proactively initiate and champion change, manage multiple competing demands Act with Determination – Level 3: Think beyond immediate task/barriers and take action to achieve greater results Engage and Partner – Level 3: Political savvy, navigate complex landscape, champion inter-agency collaboration Enable Diversity and Inclusion – Level 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies Financial reporting and analysis:

•  Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Financial risk management:

•  Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management.

Legal analysis skills:

•  The ability to digest a large amount of information and facts in order to frame and understand an issue, apply the legal framework to the particular set of facts and present a coherent and comprehensive analysis of the situation presented in order to deliver practical and meaningful advice. This skill includes the ability to provide an objective assessment of the case, the organization’s best arguments for proceeding and a recommended course of action. It also includes the capacity to think creatively and flexibly, within the applicable legal framework.

Monitoring:

•  Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Risk Management:

•  Ability to identify and organize action around mitigating and proactively managing risk.

Negotiation and Influence:

•  Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations.

Knowledge Generation:

•  Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Required Skills and Experience Education:

•  A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage. Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited. Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT). Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.

Experience:

•  Minimum 5 years relevant experience working in or with an EU Delegation and/or UN or any other international institution in financial management, accounting, economics, or international development financing. Sound understanding of the EU contracting instruments and of operations of EU Delegations is required. Proven experience and working knowledge of public sector financial audit processes. Familiarity with EU verification process in a UN context will be a plus. Demonstrated experience in Knowledge Management, training and capacity development. Experience of financial reporting analysis and presentation in meaningful manner for decision making.

Language:

•  Fluency in written and spoken English is required. Knowledge of another UN official language an asset.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. Disclaimer Important information for US Permanent Residents (‘Green Card’ holders) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.