Finance & Admin Assistant at Breakthrough ACTION - Humanitarian Jobs

Finance & Admin Assistant at Breakthrough ACTION


Breakthrough ACTION ignites collective action and encourages people to adopt healthier behaviors-from using modern contraceptive methods and sleeping under bed nets to being tested for HIV-by forging, testing, and scaling up new and hybrid approaches to social and behavior change (SBC).

  • Experience 3 years
  • Location Kebbi

Summary

The Finance & Admin Assistant is responsible for providing office support by assisting with administrative and financial systems, logistics and procedures.

Essential Duties and Responsibilities

  • Assist the BA-N State Coordinator/Senior Program Officer and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.
  • Maintain general office systems including filing; coordinating timely timesheet submission; sending, receiving and distributing faxes; and photocopying.
  • Assist the office staff with the tracking and development of administrative documents;
  • Maintain organized files on all admin and financial related reports and documents.
  • Maintain the project field office petty cash, prepare payments, ensure proper authorization for payments, distribute payments as required, and supervise the processing of staff claims and advances and per diem.
  • Complete purchase orders, time and attendance records and prepare necessary reports for relevant senior Admin and Finance Officers.
  • Assist with identification and payments to vendors.
  • Submit monthly financial reports as required to the Senior Finance Officer II.
  • Carry out other tasks to support BA-N Integrated project efforts as assigned.
  • Supervisory Responsibilities:
  • This position will have no direct supervisory responsibilities. The position reports to the Senior Program Officer-State Coordinator for the respective state.

Education and/or Experience:

  • HND or Bachelor’s degree with at least 3 years work experience with admin and finance support for health programs
  • Strong spoken and written English skills
  • Excellent communication skills
  • High level administrative writing skills
  • Proficiency with Microsoft Excel, Word and PowerPoint, or similar software
  • Professional and organized
  • Experienced in supply management and inventory control
  • Fluency in the local language of the job location.
  • Internet research abilities
  • Strong problem-solving skills
  • Ability to work independently
  • Well-organized, with ability to track multiple activities and deadlines
  • Experience in providing administrative support to work teams
  • Ability to work successfully in a cross-cultural, team-based environment

Method of Application

Interested and qualified candidates should forward PDF copies of their CVs to [email protected] by Monday, 24th October 2022. The subject of the email should be the job title and location e.g., ‘Finance & Admin Assistant, Kebbi’.

Qualified female applicants are strongly encouraged to apply.

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