Job Title: Field Programme Officer (National staff)
Department: Programming
Division: Programme Implementation
Duty Station: Kharkiv, Ukraine
Line Manager: Team Leader
Line Management Responsibility: N/A
Position Type: Full-time
Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.
Overview
NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to directly contribute to the sustainability and safety of their actions.
Job Summary
The role involves offering operational and monitoring support to field teams, including logistics, administration, finance, and monitoring. The FPO contributes security and context updates, provides administrative support, and ensures the field office and assets are well-equipped, maintained, and secure. Additionally, the FPO assists in monitoring and evaluating project outputs and outcomes.
Key Responsibilities
- Act as a liaison between Team Leaders and country office departments for operational needs in field sites.
- Prepare accurate and authorized finance packages, ensuring correct documentation.
- Monitor HR and admin documents and systems for all field staff.
- Provide logistical support as needed, including travel, procurement, and document handling.
- Oversee the functioning and maintenance of the NP field office.
- Coordinate fleet management and travel plans with logistics and safety departments.
- Update activity reports on Salesforce and provide timely data for donor reports.
- Assist Team Leader in monitoring and evaluating project outputs and outcomes.
- Provide translation support, including translating NP training materials into Ukrainian.
- Support field teams in coordinating programming activities and maintaining relationships with stakeholders.
- Act as a security and safety focal point, ensuring compliance with safety standards and conducting monthly safety checks.
- Perform other tasks as required by the field team.
Qualifications
- Degree or diploma in business administration or related field, or 1-2 years of relevant NGO or administrative experience.
- Minimum of an Advanced Certificate of High School.
- Excellent spoken and written English skills.
- Fluency in spoken Ukrainian/Russian with translation abilities.
- Proficiency in Microsoft Word, Excel, and email.
- Understanding of the humanitarian context in Ukraine and basic administrative/HR practices.
- Strong critical thinking, problem-solving, and planning skills.
- Commitment to Nonviolent Peaceforce’s mission and values.
- Experience working in a team and building relationships in a multi-cultural environment.
- Willingness to travel to field sites, including locations with high insecurity, and adapt to rapidly changing security conditions.
How to apply
Application Process
- Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
- The closing date for applications is 18 April 2024
- Candidates may be selected before the closing date; apply early
- As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.
SPECIAL NOTICE
Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks,
which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
NO FEE
We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.