Job Identification : 14089

Locations : Chisinau, Republic of Moldova

Posting Date : 10/11/2023, 07:49 AM

Apply Before : 10/25/2023, 08:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-3

Vacancy Type : National Personnel Service Agreement

Practice Area : Management

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : High School certificate

Required Languages : English and Romanian

Desired Languages : Minority languages relevant for Moldova, including Russian, Romani, Gagauzian, Bulgarian, Ukrainian and sign language

Vacancy Timeline

2 Weeks

Job Description

Project Description

On 23rd of June 2022, the European Council granted the Republic of Moldova the status of EU candidate country which is a substantial achievement, but which comes with great responsibilities and obligations. One of such obligation is the “Green Agenda and Sustainable Connectivity” which includes Chapters of the environment and climate change acquis. In this sense, meaningful reform are expected in view of European Green Deal targets.

The proposed Green Transition Project takes due account of this endeavour. Hence, it will put in place the enabling conditions for a green transformation in Moldova through a combination of cross-sectorial decision-making in joint stakeholder platforms, capacity building measures, general education and awareness raising, dissemination of best policy practices, information sharing and networking, as well as pilot-testing green-transition related solutions and other activities, to ensure that the green transition concept is well understood and implemented.

The established enabling conditions and the investments into green-transition solutions will respond to the key development challenges that the country is currently deadling with such as the climate change, environmental pollution and the energy crisis.

It is well acknowledged that Moldova is highly vulnerable to climate change, given the limited resources and institutional capacities to address the climate change impacts. It is also due to the heavy realiance on the agricultural sector, water scarcity and other geographical factors. Currently the country is advancing with the national adaptation planning, including in the agricultural sector, aimed at putting in place proper institutional, technical and budgeting capacities in the context of climate change, however significant gaps remain in embarking of the sectors into achievement of the long-term adaptation targets.

Environmental degradation is also posing a major threat to Moldova’s development agenda as its economy relies greatly on natural resources which leads to their overexploitation and pollution. Inadequate waste management practices and outdated practices and technologies in the key sectors of the economy also contribute to the environmental degradation and pollution. Mainstreaming of the green agenda into the country’s economic activities is taking place slowly.

Moldova is in line with the global trend of continuously growing urbanization, with the proportion of the population living in urban areas expected to rise from 47% in 2010 to 60% in 2030 (UN Habitat). Cities are increasingly and significantly contributing to the main drivers of global environmental degradation. The municipalities have the greatest impact on air quality and are responsible for more than 50% of total air pollution in Moldova.

From energy security perspective – Moldova is highly dependent on imported energy sources, and rely mostly on the use of fossil fuels. In addition, inefficient energy supply and consumption across all sectors exacerbates the situation. Until recently being 100% dependent on Russian gas import, the country is actively seeking diversification of energy supplies after the war of aggression in Ukraine. Improvements both in energy efficiency and in the development of domestic resources – including renewable energy resources – for strengthened sustainability, competitiveness, and energy security rank high on the political agenda. Energy sector is also the main source of GHG emissions in the country.

Against this background, the Green Transition Project aims to support the Government of Moldova to engage sustainably in a transformative green agenda by enhancing awareness, building capacities and encouraging investments into low-emission and resource efficient economy.

The target areas of the project are resource efficiency, green and circular economy, cleaner and sustainable energy, and mobility.

The Project will be implemented under the following three specific components: 1. Socio-economic framework for a gender-responsive and inclusive green transition enabled.

2. Capacity and awareness on the inclusive green transition increased among key stakeholders.

3. Additional funding attracted by promoting and piloting investments in green and innovative technologies, while evidence-based decision-making for green transition is improved by deploying a reliable air quality monitoring system.

The implementation period of the project is 48 months, and the total budget is 10 mln EUR.

Scope of Work

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Summary of duties:

•  Provision of reliableand secure drivingservices.
•  Proper use of vehicle
•  Day to day maintenance of the assigned vehicle
•  Admin/clerical support

Car driving and maintenance:

•  Ensure properday-to-day maintenance of the assignedvehicle through timelyminor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes,car washing, etc.;
•  Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to Project Manager;
•  Provide reliable and safe driving services by:
•  driving Project vehicles for the transport of UNDP and Programme staff and visitors;
•  delivery / collection of mail, documents, cargo, pouch and other items;
•  meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required;
•  Ensure safe and timelydriving for field trips in- or out-side the country;
•  Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map ofthe city/country, firstaid kit, necessary spare parts in the assigned vehicle;
•  Ensure that all relevant UNDP rules and regulations are met if involved in an accident.

Clerical duties:

•  Provide support to the Project Associates in performing registry-related duties, such as photocopying and archiving correspondence/project files;
•  Distribute the project correspondence/material, mailsand project documents;
•  Provide logistical support to Project Associates to the organization and preparation of workshops, meetingsand events, travel and accommodation arrangements for project personnel/consultants;
•  Assist Project Associates in obtaining quotations for vehicle repairs/servicing;
•  Be responsible for the office security;
•  Maintenance of files and records relevant to the project;
•  Perform minor renovation works in the project office;
•  Other duties as assigned.

Institutional Arrangement

Direct supervisor: Project Finance Associate Under the guidance and direct supervision of the Finance Associate (NPSA7) and Project Manager and under overall supervision of the relevant UNDP CO Programme staff, the incumbent assists in the effective and efficient management of the project through a range of actions, including driving and administrative support management. The employee applies and promotes a client-oriented approach consistent with UNDP rules and regulations.

Core Competencies

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional and Technical Competencies:

Thematic Area

Name

Definition

Business Management

Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs.

Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests.

Ability to participate client’s upcoming needs and concerns.

Business Management

Resource Management

Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Administration and Operations

Registry and correspondence

management

Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives

Administration and Operations

Vehicle management

Knowledge of policy and procedures on fleet management

Administration and Operations

Events Management (including retreats, trainings and

meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration and Operations

Documents and records

management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Security Services

Safety management (including Air, Road,

Fire)

Knowledge of air, road, fire safety programmes/systems and ability to assess and identify mitigation measures

Minimum Qualifications Secondary Education with a valid driver’s license is required.

Minimum years of relevant work experience

•  Minimum three (3) years of relevant work experience in short and long road driving with safe driving records.
•  Experience in administrative work, preferably in an international organization is desired.
•  Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Required skills

•  Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
•  Demonstrates excellent knowledge of protocol.
•  Demonstrates excellent knowledge of security issues.
•  Demonstrates commitment to UNDP’s mission, vision and values.
•  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Desired skills in addition to the competencies covered in the Competencies section

•  Excellent interpersonal skills are essential part of the job. Ability to communicate effectively and be efficient.
•  Focuses on result for the client.
•  Consistently approaches work with energy and a positive, constructive attitude.
•  Remains calm,in control and good humoredeven under pressure.

Responds positively to critical feedback and differing points of views.

Required language(s)

•  Fluency in Romanian
•  Working knowledge of English is required. Knowledge of one or more minority languages relevant for Moldova, including Russian, Romani, Gagauzian, Bulgarian, Ukrainian and sign language, is an asset.

Required documents

•  Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors.
•  A cover letter (max. 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
•  Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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