Associate(e) Finance, Kinshasa, Democratic Republic of Congo At UNFPA – United Nations Population Fund


Job Identification : 14069

Locations : Kinshasa, Democratic Republic of the Congo

Posting Date : 10/18/2023, 03:09 PM

Apply Before : 11/08/2023, 04:09 PM

Job Schedule : Full time

Grade : G6

Vacancy Type : Fixed Term

Rotational/Non Rotational : Non-Rotational

Contract Duration : 1 Year with Possibility for Extension

Education and Work Experience : High School certificate – 6 year(s) experience

Other Criteria

An undergraduate university degree in finance, business, public administration or a similar discipline would be an asset.

Required Languages : A perfect command of spoken and written French

Desired Languages

Knowledge of other official languages of the UN, preferably’english and/or Spanish, is desirable.

Timeline Vacancy : 3 Weeks

Category Job : Administration/Operations/Support

Job Description

The Position:

The financial assistant provides effective financial advice and services to internal and external clients, providing financial advice to projects supported by the ( CO ) and UNFPA country office.

You will either report to the operations manager / operations specialist or to the administrative assistant. You can supervise the administrative and office staff at CO.

How to make a difference:

UNFPA is the leading United Nations agency responsible for creating a world where every pregnancy is desired, every birth is safe, and the potential of every young person is realized. UNFPA’s strategic plan (2022-2025) reaffirms the relevance of UNFPA’s current strategic direction and focuses on three transformative outcomes: ending preventable maternal deaths ; and ; ending unmet needs for family planning ; and ending gender-based violence and harmful practices. These results reflect our strategic commitments to accelerate progress towards achieving the ICPD and the SDGs in the Decade of Action through 2030. Our strategic plan calls on the Member States to,united Nations organizations and individuals in « best build », while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost earnings and achieve our goals.

In a world where fundamental human rights are threatened, we need personnel with principles and ethics, who embody these international norms and standards, and who will defend them with courage and with full conviction.

UNFPA is looking for candidates who transform, inspire and deliver sustainable, high-impact results; we need transparent staff, he said, exceptional in the way it manages the resources entrusted to it and is committed to delivering excellence in program results.

Job objective:

You will support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender.

With an in-depth knowledge of UNFPA financial rules, guidelines and processes, you will demonstrate a customer-oriented and results-oriented approach to interpreting rules, procedures and guidelines. You will act in a consultative manner with program/project staff to maximize the impact of financial resources in the delivery of programs/projects..

Responsibilities :

The Financial Assistant will perform the following specific tasks : ● Support the monitoring of the financial performance of the program, providing the necessary financial information and analysis, and, including the implementation rate against indicators/results ; detect potential problems of over/under consumption and propose corrective measures.

● Develop effective mechanisms and tools for monitoring the budgets of programmes and projects ; coordinate the compilation of financial data and regularly provide accurate and up-to-date financial information to headquarters and regional offices.

● Analyze, in collaboration with program managers, the reliability of financial requests and reports (E-FACE, AWP, etc.) implementing partners and ensure that appropriate corrective actions are taken ;

● Interpret financial policies and procedures and provide training and advice to staff and project managers. Strive to identify innovative ways to meet the financial needs of programmes within existing policies.

● Participate in the financial closure of the programme by ensuring that unspent funds are returned to UNFPA and that the final reviews of the project are completed

● Assist in the management of the CO budget, formulating the budget, controlling allocations, monitoring expenditures and preparing necessary revisions.

● Analyze the project and cash advances and apply monitoring mechanisms to ensure liquidation within the required time frame ;

● Maintain an effective financial recording and reporting system, internal control and audit monitoring ; and process financial transactions in an accurate and timely manner.

● Review and monitor common services tariffs and cost recovery, taking into account maximum profitability ; represent UNFPA interests in financial negotiations and agreements.

● Participate in CO assurance activities and implementing partners, ensure that recommendations are implemented.

● Support resource mobilization efforts by providing financial data (preparation of budgets, financial reports)

● Supervise administrative and office staff as needed.

Qualifications and Experiences:

Education:

Be holder of’a diploma of’secondary studies. An undergraduate university degree in finance, business, public administration or a similar discipline would be an asset.

Knowledge and Experiences:

● Have relevant professional experience of’at least Six (6) years in administration, finance, accounting or office management in the public or private sector.

● Mastery of current office software applications, web-based management and ERP financial systems.

●Experience working with the United Nations system or an international NGO working in humanitarian emergencies are assets

Languages :

A perfect command of spoken and written French ;

Knowledge of other official languages of the UN, preferably’english and/or Spanish, is desirable.

Required skills:

Values:

  •  Exemplary integrity
  •  Demonstrate commitment to UNFPA and the United Nations System
  •  Sensitivity to cultural diversity
  •  Demonstrate’adaptation to changes

Basic skills:

  •  Have a culture of results and accountability (reporting)
  •  Be responsible
  •  Demonstrate professional expertise
  •  Working as a team /self-managing and managing relationships
  •  Think analytically and strategically

Functional skills:

● Manage the financial resources of the organization

● Provide supply services

● Ensuring the management of facilities and assets

Compensatory benefits and allowances:

This position offers attractive remuneration, including competitive net salary, salary adjustment according to the’ cost of living, housing allowance, education allowance, etc, leave, health insurance and other benefits depending on the case.

Warning :

L’UNFPA does not collect any costs related to the processing of application files, the organisation of tests, interviews of candidates or any action in the recruitment process. Any non-compliant notification, letter or proposal can be reported to the anti-fraud department of’UNFPA with the link below http://www.unfpa.org/help/hotline.cfm.

In accordance with the statutes and regulations of United Nations personnel, persons applying for positions in the international professional category shall, who have permanent resident status in a country other than their country of nationality may be asked to renounce such status upon appointment.

 

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