2302352
Travel administrative assistant
Job advertisement : Aug 08/2023
Publication cancellation date : Aug 22, 2023, 9:59:00 PM
Organizational Unit: FAO Colombia
Job type : Temporary work
Requirement Type: PSA ( Personal Service Agreements )
Grade Level: N / A
Main location : Colombia-Bogota
Duration: 90 days trial period, renewable
Position Number: N / A
_ FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
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- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
FAO is the Food and Agriculture Organization of the United Nations, leading the international effort for a world free of hunger and malnutrition in which food and agriculture contribute to improving the living standards of all its inhabitants, especially the poorest, economically, socially and environmentally sustainable. We work to contribute to the fulfillment of Agenda 2030 and its global goals by promoting sustainable, inclusive and resilient food systems to achieve production, nutrition, an environment and a better life.
The vacancy is located in Bogotá. The position belongs to the administration area specifically for the equipment for purchases and contracting of goods and services.
Hierarchical dependency
Under the general supervision of the FAO Representative in Colombia and the administrative officer and in close coordination with him senior purchasing and contracting specialist.
Field of specialization
The Travel Administrative Assistant will support the purchasing and contracting team and in turn the administrative area, complying with FAO standards.
Tasks and responsibilities
- Support national travel requests and reservations for FAO representation.
- Support National and Regional projects in travel logistics for international events.
- Support admission to GRMS Supplier ( NST ) Non staff Travel.
- Settle and review Mission Travel Claim ( MTC ) and Travel Authorization ( TA ) as national outputs, and field outputs.
- Support the review of airfare costs by following the rules of the FAO manual.
- Verify and process itinerary changes.
- Support Systematization and billing
- Support sending travel billing report and sending it for project review.
- Support in the solution and support that are presented in the administrative travel processes.
- Comply with the comprehensive safety standards and procedures established by FAO.
- Perform the other functions assigned to it according to the characteristics of the position and the needs of the representation.
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- Title of technician or technologist or university student in business administration, administrative assistance, logistics or areas for purposes.
- Minimum experience of 4 years related to travel management.
- Practical knowledge of Spanish ( C level ) spoken and written.
- Colombian nationality or resident in the country with regular work permit.
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Experience in management, monitoring and travel purchases.
- Intermediate Excel Experience.
- Writing skills.
- Experience in database development.
- Experience in preparing reports related to activities.
- Teamwork ability, good interpersonal relationships and assertive communication skills.
- Experience in the United Nations System will be valued.
- Ability to act at all times with extreme discretion regarding United Nations documents, information and materials
- Permanent attitude and behavior of cordiality, composure, respect and collaboration with all the people and organizations with whom FAO interacts.
Selection criteria
- Intermediate Excel Experience.
- Writing skills.
- Experience in database development.
- Experience in the area of purchases and contracting of goods and services.
- Experience in the travel area.
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/.
HOW TO APPLY Candidates are requested to attach a letter of motivation to the online profile. We encourage applicants to submit the application well before the deadline. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
