Administrative Assistant, Suva At Unicef


Closing date: Sunday, 30 July 2023

Administrative Assistant, GS5, Suva, Fiji, #125740 (Temporary Appointment, 365 days) **Open to Fiji Nationals Only**

Job no: 564116

Position type: Temporary Appointment

Location: Fiji/Pacific Island Countries Division/Equivalent: Bangkok (EAPRO), Thailand

School/Unit: Fiji (Pacific Islands) – MCP

Department/Office: Pacific Office, Suva, Fiji

Categories: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, deliver.

In the Pacific we work in Cook Islands, Fiji, Kiribati, Marshall Islands, Federated States of Micronesia, Nauru, Niue, Palau, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu, Vanuatu: These 14 Pacific island countries are home to 2.3 million people, including 1.2 million children and youth, living on more than 660 islands and atolls stretching across 17.2 million square kilometers of the Pacific Ocean, an area comparable to the combined size of the United States of America and Canada. Kiribati, Marshall Islands, Federated States of Micronesia, Solomon Islands, and Tuvalu are classified as Fragile States according to World Bank/OECD criteria.

All 14 Pacific Island countries and territories have ratified the UN Convention on the Rights of the Child, but only a third are on track with reporting obligations. Explore the different areas of our work in the link provided here www.unicef.org/pacificislands

How can you make a difference?

The Administrative Assistant is accountable for procedural and some specialized communications, operational and administrative support services. The Administrative Assistant is also responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring a thorough knowledge of UNICEF administrative procedures, processes and policies.

Summary of key functions/accountabilities:

  •  Procurement
  •  Communications & Workflow
  •  Calendar/Meetings/Correspondence Management
  •  Events/Logistics
  •  Travel & Protocol

To qualify as an advocate for every child you will have…

  •  Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
  •  A minimum of 5 years of relevant administrative or clerical work experience is required.
  •  Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) and core competencies in Communication, Working with People, and Drive for Results.

The functional competencies required for this post are…

  •  Demonstrates Self Awareness and Ethical Awareness
  •  Works Collaboratively with others
  •  Builds and Maintains Partnerships
  •  Innovates and Embraces Change
  •  Thinks and Acts Strategically
  •  Drives to achieve impactful results
  •  Manages ambiguity and complexity

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, are encouraged to apply to become a part of the organization.

This VA is open to internal and external candidates of Fijian nationals.

UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/”

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment without compensation if a visa or medical clearance is not obtained or necessary inoculation requirements are not met within a reasonable period for any reason.

Advertised: Jul 17 2023 Fiji Standard Time

Application close: Jul 30 2023 Fiji Standard Time

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  •  Closes Jul 30 2023Administrative Assistant, GS5, Suva, Fiji, #125740 (Temporary Appointment, 365 days) **Open to Fiji Nationals Only** in Fiji/Pacific Island Countries

    The UNICEF Pacific Multi-Country Office is hiring an Administrative Assistant on a TA appointment for 365 days to support the Operations section based in Suva, Fiji.

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