Type and duration of contract : Service contract, 1 year renewable
This recruitment process will also be used to fill similar or lower grade positions throughout our offices in Madagascar by candidates who demonstrate good performance during the process.
WFP celebrates and embraces diversity. II S’ undertakes to respect the principle of equal opportunities in the field of’employment for all its employees and encourages qualified candidates to apply regardless of race, color, etc, of the’ national origin, of the’ ethnic or social origin, of the genetic information, of the sex, of the’ identity and/or of the expression of gender, of the’ sexual orientation, of the religion or of the convictions, HIV status or disability.
I- ABOUT THE WFP
The World Food Programme (WFP) is the largest humanitarian agency fighting hunger in the world. WFP works for a world where every man, woman and child has constant access to enough food to lead a healthy and active life.
II-ORGANIZATIONAL CONTEXT
This position is based in the WFP office in Antananarivo. At this level, the incumbent must demonstrate responsibility and initiative in independently answering general policy questions. It is necessary to exercise judgment in order to deal with unforeseen problems on a daily basis. The incumbent must have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. The incumbent of the position must be able to manage resources, train and coordinate a support team.
III-Description of Stains
Under the direct supervision of the National Charge of Finance of the WFP Country Office Madagascar and/or the Head of the’Finance and Administration Unit the’Finance Association will perform various technical functions within the’unityfinance, Finance, and will be responsible for compliance with IPSAS accounting principles as well as reducing financial risks related to the finances of the WFP Country Office in Madagascar. He will be responsible for the following tasks :
- Ensure that the management,’ registration and reporting on financial transactions are well done and of quality ;
- Record all accounting and financial operations of the WFP using WINGS software and verifying the accuracy and compliance of supporting documents ;
- Respond to requests from all Units, related to accounting, budget or financial matters of the entire Country Program ;
- Certify advances and regulations ;
- Review and regularize advances made to partners and/or staff (Program, Administration and Supply Chain) in the WINGS system ;
- Ensure that bailouts are made on time and that WFP financial rules and procedures are respected in a transparent and efficient manner ;
- Submit appropriate accounts of expenses and deposits ;
- Track and invoice monthly the’use of the WFP workforce ;
- Work in collaboration with the Country Office (Programme and Finance) on partner payments and related PR/OP issues ;
- Acquit, before submission to the signature of the Head of Unit, all payment requests and other approvals and related problems ;
- Clear all these records and transactions in WINGS ;
- Prepare bank reconciliations and conduct account analysis ;
- Help prepare wages by carrying out validity checks on the monthly payroll results ;
- Keep control over various files such as commitments and expenses over budgeted amounts ;
- Initiate actions related to the following: general financial information, travel-related expenses and procurement operations ;
- Check the accuracy and compliance of supplier complaints with WFP financial regulations: perform claims checks against existing documents to ensure that purchases/services are duly authorized and received or that the services have been rendered: and ensure the recording and processing of supplier invoices in the program information system in a timely manner ;
- Monitor advances to suppliers and other receivables and ensure that major supplier transactions are approved on time, taking corrective action if necessary ;
- Prepare the necessary reception vouchers and supporting documents ;
- Regular communication with the Bank to respond and re-weld various requests vis-à-vis desired services ;
- Write common correspondences related to the work of the’unity and enter a variety of documents such as correspondences and reports ;
- Provide information related to financial transactions, including the calculation of staff rights and on a pro rata basis ;
- Assist in the preparation of budget, accounting, financial reports, statistical reports and’ other reports required ;
- Provide assistance in all services requested by staff such as travel, refund requests, document withdrawal, etc.
- To ensure the management of petty cash, the’ registration and the control of related payments ;
IV- Qualification, Experience & Languages required:
A- Education:
Diploma of’ secondary education or Bachelor of Business Administration (Business Administration) or in a related field ;
B- Professional Experience
Relevant professional experience of 6 years is required for this SC-6 position
Extensive experience in financial and accounting grant management ; experience in a’audit and accounting company and in reporting financial statements would be an asset
Demonstrated experience in executing complex financial reconciliations and’ transaction analyses and financial reporting for management explaining statements of various fiscal and financial situations ;
Ability to’ identify data discrepancies and correct problems that require special attention ;
Extensive experience with an accounting system, enterprise’ risk management software, for example SAP or’ other accounting systems such as SUN System, will be an additional advantage.
Experience of supervision and training of’employee with technical experiences at different levels and under development ;
Ability to work well in a team, under pressure and meet multiple deadlines within tight deadlines.
Ability to work well with colleagues of’other units with the’attitude of providing customer service.
C- Language :
Mastery of oral and written French and average knowledge (level B) in English.
QUALIFIED FEMALE APPLICATIONS ARE STRONGLY ENCOURAGED
WFP applies a zero tolerance approach to behaviors such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination. All selected applicants must comply with WFP standards of conduct and will therefore be subject to rigorous background verification internally or through third parties. Selected applicants will also need to provide additional information as part of the verification exercise. A false declaration of the information provided during the recruitment process may lead to disqualification or dismissal.
WFP will not request payment at any stage of the recruitment process, including at the offer stage.
How to apply
Internal link : https://performancemanager5.successfactors.eu/sf/jobreq?jobId=831481&company=C0000168410P
External link : https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=831481&company=C0000168410P