Terms of reference (tors) for a procurement manual review consultant under the global operations unit. At Center for Reproductive Rights

TERMS OF REFERENCE (TORS) FOR A PROCUREMENT MANUAL REVIEW CONSULTANT UNDER THE GLOBAL OPERATIONS UNIT.

1.Background
The Center for Reproductive Rights (the Center) is the global leader in using the power of law to advance reproductive rights as fundamental human rights. Headquartered in New York City, the non-profit, non-partisan organization has regional offices in Bogota, Geneva, Nairobi, and Washington, DC, and a staff of approximately 200 diverse professionals. The Center’s compelling human rights mission and reputation for excellence and cutting-edge legal work has powered its exceptional growth trajectory to an operating budget of over $40 million and won the respect of the world’s leading law firms, as reflected in the additional $29 million annually in donated legal services, representing the work last year of 820 lawyers in 46 countries.
The Center’s new Strategic Plan’s overarching goal sets a high impact mark: By 2030, half of the world’s population will be living under stronger protections for reproductive rights than they do today. The Center has a track record of success to back up this ambitious goal. Since its founding in 1992, the Center’s game-changing litigation and advocacy, its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide on issues including maternal health, contraception, abortion, and assisted reproduction. It has won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women’s rights advocates in more than 60 countries and counting.
To learn more about the Center for Reproductive Rights, go to www.reproductiverights.org. To learn more about our DEI Organizational Commitments, go here.

2. Objective of the Assignment
The overall objective of the Consultancy exercise will be an in-depth review of the procurement manual including the roles of different players in the process, the workflow and the templates used for procurement actions with a view to comply with best practice and simplify the process and templates.
The consultant will consider the center’s values, global context and culture in reviewing the manual. They will be expected to understand the historical context that has led to the development of the manual as well as the changes taking place in the organization.
The objective of the assignment is to:
▪Review the procurement manual in its entirety (including the SharePoint page)
▪Review using a center’s values and culture perspective.
▪Identify gaps, risks and areas that do not meet best practice.
▪Review the current organization structure supporting procurement and assess its suitability in the administration of procurement at the center as well as in meeting best practice..
▪Identify next steps and develop guide not limited to

• Pre-qualification of vendor’s exercise
• Vendor performance register
• A map to automation

▪To enable the center to work leaner, smarter, and more collaboratively, to drive seamless automation and data-driven decision making.

3. Scope of Service
To review the procurement manual, the roles of various actors and identify:
1.Gaps/risks/noncompliance with best practice in the manual
2.Improvements and recommendations
3.Identifying optimal delivery from the manual, efficiency, rationalization, compliance and best practice application.
4. Next steps in the evolution of the procurement manual (including but not limited to)

a. Pre-qualification of vendor’s exercise.
b. Vendor performance list.
c. Map to automation.
d. Organization model supporting procurement.

The Consultant is expected to design this process and assign time frames.

4. Participants
Staff members from the following depts/divisions
1. Global Operations
2. Technology
3. OGC/Compliance
4. Finance/Accounting
5. PMD

5. Deliverables
▪ A review report on the findings, gaps, recommendations and proposed next steps.
▪ A vendor pre-qualification exercise guide
▪ A map to automation
▪ Meetings (in person and/or online) to brief the Global Operations team and discuss the report.
Reports to: Associate Director Global Operations

6. Expected outcomes.
▪ An improved procurement manual that is easily understood, creates efficiency, and embraces best practice to support the center’s work, strategy and values.
▪ A well-understood workflow (if possible, a summarized SOP) and templates that support procurement actions.
▪ An action plan for the next phase of the procurement manual including automation. The consultant will support GO to come up with an action plan through which they will utilize the insights from the review to address the identified issues.

7. The Consultant should possess the following knowledge and skills:
▪ A relevant degree. An advantage will be specialization in procurement.
▪ Proven track record of extensive consultancy experience in procurement
▪ Over 10 years’ experience in supporting teams in development and review and improvement of procurement systems, processes and templates.
▪ Demonstrated knowledge of the operations of international organizations;
▪ Excellent analytical, writing, and communication skills; and
▪ Full computer literacy and fluency in English – both written and spoken – are essential.