Grade: GS5

Staff Member / Affiliate Type: General Service

Reason: Temporary > Temporary Assignment/ Appointment

Hardship Level: H (no hardship)

Family Type: Family <p></p><p></p>

Residential location (if applicable): Remote work accepted: No

Target Start Date: 2023-09-01

Target End Date: 2023-12-31

Job Posting End Date: September 1, 2023

Standard Job Description: Senior Human Resources Assistant

Organizational Setting and Work Relationships

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

•  Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
•  Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
•  Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.
•  Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
•  Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
•  Assist with shipment of their personal effects in coordination with the logistics section.
•  Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
•  Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
•  Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
•  Initiate routine correspondence on HR matters for the authorizing officer’s approval.
•  Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable

Certificates and/or Licenses

Secretarial Administrative

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

Desirable

Field experience with UNHCR and/or with other humanitarian organizations is an asset.

High IT affinity and working experience of PeopleSoft/MSRP.

Functional Skills

IT-Computer Literacy

PG-Resource planning

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)

HR-PeopleSoft Human Capital Management

UN-UN/UNHCR Administrative Rules, Regulations and Procedures

IT-Enterprise Resource Planning (ERP)

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile: Operational Context: Since 24 February 2022, Hungary has received nearly 1.2 million refugees fleeing directly from Ukraine, as well as more than 1 million refugees who have entered via the Romanian border. While many refugees are passing through Hungary on their way to Poland, Germany, the Czech Republic, Italy or other countries, a large number are remaining in Hungary, and either seeking temporary protection or applying for work visas. Hungary’s status as both a transit and a destination country requires a response premised on two key directions: first, providing needed protection and assistance to arrivals to Hungary; and second, ensuring information about and access to legal statuses to which arrivals to Hungary may apply, alongside nondiscriminatory access to rights and services provided by the government and humanitarian actors.

The UNHCR Representation for Central Europe (RCE) covers 4 countries, namely the Czech Republic, Hungary, Slovakia, and Slovenia. The Representation is based in Budapest, Hungary.

The Senior Human Resources Assistant will function under direct supervision of the Senior Human Resources Associate in the Multi-Country Office in Budapest, Hungary.

The incumbent will assist in personnel administration and other Human Resources related matters, including the process of recruitment and appointment of staff and administration of the Medical Insurance Plan.

Desired Candidate Profile: The incumbent should have HR experience preferably with UN/UNHCR, familiarity with Human Resources tools (Workday) and demonstrates an overall understanding of the fundamentals of HR.

The incumbent is expected to be highly flexible and able to cope with multiple requests. S/he must have proven cultural flexibility, professionalism, integrity, confidentiality, and respect for diversity.

Language requirements: Knowledge of English and Hungarian languages is required.

Knowledge of any of the languages spoken in the countries covered by the Representation for Central Europe (Czech, Slovak, Slovene) will be considered as an asset.

Additional information: Candidates must be legally present in Hungary at the time of application, recruitment and hire.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against COVID-19.

Remuneration: In case of appointment, a competitive compensation and benefits package is offered.

G5 Salary range: NET HUF 552,521 – HUF 647,300

Benefits: Annual leave: UNHCR staff members holding a temporary-term appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding a temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF) after six months of service.

Health insurance plan: locally recruited staff members in Hungary will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Functional Clearance: This position doesn’t require a functional clearance

Required languages (expected Overall ability is at least B2 level): English , Hungarian ,

Desired languages: , ,

Additional Qualifications: Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), HR-PeopleSoft Human Capital Management, IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), PG-Resource planning, UN-UN/UNHCR Administrative Rules, Regulations and ProceduresEducation

Certifications

Administration – Other, Secretarial – OtherWork Experience

UNHCR Salary Calculator: https://icsc.un.org/Home/SalaryScales

Other information: