Reviews accounting transactions before being charged to awards for an assigned medium complexity portfolio of countries and projects and ensures compliance with grantor, government or private entities, and appropriate rules, regulations, and/or award provisions.
Essential Job Functions and Responsibilities
-Reviews field cash forecast requests, prepares advance wires, and reconciles business advance accounts on monthly basis.
-Disburses funds to subrecipients and reviews their financial reports.
-Reviews field office operating expense reports for completeness, accuracy, allowability and compliance for the assigned award portfolio by examining vouchers, invoices, requisitions, contracts, and other documents to meet requirements.
-Collaborates with Field Finance Managers from assigned countries/awards on expense inquiries, supporting materials, expense allowability, policies, and processes.
-Runs and analyzes monthly pipeline reports and general ledgers and distributes them to program managers and field staff for Award monitoring purposes.
-Maps pipelines to match donor budget structure and ensures pipeline reports include all information such as Burn rate, remaining budget, and other committed funds.
-Prepares, reviews, and submits high volume payment requests to AP for US and international based vendors, subgrantees and consultants.
-Responds to inquiries regarding vendor and consultant payments.
-Prepares journal entries for month-end General Ledger close for program related expenses (e.g., field reports, in-kind contributions, reclassifications, write-offs, etc.).
-Prepares USG donor financial reports (e.g., SF425, SF-270) and private donor reports per donors’ schedule either on standardized reporting forms for USG donors or special templates for non-USG donors.
-Prepares final financial reports and closeout forms (Certifications, VAT, Inventory lists etc.)
-Liaises with program staff to obtain additional information for transaction completeness (banking information, revised invoices).
-Assists in collection of data and records in support of ad hoc requests and/or audits.
-Performs other related duties, as required.
-Provides remote training to FFMs and Program Staff.
-Assists and mentors Finance Associate.
-Cross trained to be Sr. Finance Specialist backup.
-Performs other related duties, as required.
Required Education, Qualifications, Experience
-Possession of a Bachelor’s degree is required.
-At least two years’ experience reviewing financial transactions against award provisions to determine allowability of such transactions and experience interpreting and applying award rules and regulations from government entities (e.g., 2 CFR 200) and/or private donors is required.
-Intermediate-level skill in the Microsoft Office Suite of products.
Preferred Education, Qualifications, Experience
-Fluency in a language of a host country for which support is provided is a plus.
-Previous experience interacting with program support staff, donors, and/or grantors.
General Qualifications
-An eye for detail and accuracy
-Willingness to work in a fast-paced, start-up environment
-Fluency in English
-Team player with rock-solid ability to work with diverse team members across multiple time zones.
-Ability to strategize effectively to meet deadlines and competing obligations
-Excellent organization skills and self-direction.
-Values-driven, trustworthy, honest, and a passion for helping people in need
