Job Identification : 13061

Locations : Philippines

Posting Date : 08/17/2023, 02:20 AM

Apply Before : 09/01/2023, 02:20 AM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-6

Vacancy Type : National Personnel Service Agreement

Practice Area : Disaster Risk Reduction and Recovery

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year

Education & Work Experience : Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages : English and Pilipino

Desired Languages : Cebuano/Davaoeno/Kalagan/Mandaya/Kamayo/Mansaka

Vacancy Timeline

2 Weeks

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

•  Project Description

The Philippines is one of the fastest growing economies in Southeast Asia and plays an important role in the stability of the region. Environmental degradation and more frequent climatic events are likely to be key political, economic, and security disrupters over the longer term. Humanitarian crises can undermine growth, reverse development gains, increase poverty, and cause instability that can last for decades.

To address this challenge, the United Nations Development Program (UNDP) through the support of the Government of Australia Department of Foreign Affairs and Trade in the Philippines (DFAT), is implementing the Strengthening Institutions and Empowering Localities Against Disasters and Climate Change (SHIELD) Program. Australia invested AUD18 million in SHIELD which aims to make all people in target communities safer and more resilient to the impacts of natural hazard events and climate change. This will be realized by achieving three interdependent components: Component 1: Government, private sector, and civil society stakeholders in targeted local government units (LGUs) are collaborating to unlock funding and implementing informed and inclusive resilience actions.

Component 2: Relevant national government agencies (NGAs) are prioritizing action on local climate and disaster resilience.

Component 3: Philippine scientific agencies are producing tailored and accessible information for local resilience action.

The SHIELD Program is implemented in partnership with the Government of the Philippines through the Department of Interior and Local Government and four Consortium Partners, namely, United Nations Human Settlement Program (UN-HABITAT), Philippine Business for Social Progress (PBSP), National Resilience Council (NRC), and the Consortium of Bangsamoro Civil Society (CBCS). The program will assist 11 vulnerable provinces, Metro Manila, and the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM).

UNDP has set up a SHIELD Support Unit (SSU) responsible for the day-to-day operations of the program. The SSU will undertake key functions to support the SHIELD Program Board, Executive Committee, Program Management Team, and collaborate with multi-stakeholder partners at the national and sub-national levels. The SSU is seeking to recruit a Provincial Associate who shall work directly and within partner provinces on the coordination and implementation of project interventions.

2. Scope of Work

Within the delegated authority and under the supervision of the Component 1 Lead for LGU Resilience Resource and Implementation, the Provincial Coordinator will perform a variety of technical and administrative support functions contributing to the design, planning, implementation, management, and monitoring of activities of SHIELD activities in the Provincial Government.

Summary of key functions:

A. Support the implementation and results-based monitoring of SHIELD’s provincial field activities.

•  Support implementation of SHIELD activities in the field in line with the Annual Work Plan (AWP) of the provincial government and propose improvements through reviewed work plans.
•  Assist target local governments to understand the SHIELD objectives and effectively support them in the management, implementation, and monitoring of activities/interventions/investments.
•  Assist in tracking and documenting progress towards achievement of targets and objectives of the Program.
•  Prepare and submit overall program progress reports (quarterly, semi-annual, and annual project progress reports) and contribute to the annual performance assessment; and,
•  Provide recommendations for the mitigation of identified risks, sustainability strategies, and improvements in project implementation based on findings of monitoring missions.

B.Provide programme support to subnational government counterparts and key stakeholders.

•  Provide provincial project coordination, planning, and implementation of the program activities.
•  Uphold and maintain a conducive and regular working relationship with the provincial government, consortium partners, local partners, and other stakeholders that allow effective and efficient delivery of program outcomes and outputs.
•  Assist in the design, conduct, and documentation of meetings, consultations, missions, capacity building activities and other related activities to support program objectives.
•  Meet and coordinate discussions with partners and stakeholders on issues affecting the program, and bring the same to the attention of the SHIELD team and
•  Attend any forums where project stakeholders might highlight issues that could affect the program or add to the scope of the program and bring the same to the attention of the program team.

C. Administrative support to the implementation of project activities

•  Assist in the organization of field visits, missions, conferences, and other logistics arrangements.
•  Support the provincial government to collect and compile expenditure reports and other related financial documents, as required and
•  Arrange meetings and draft routine correspondence, minutes including preparing background materials for discussions and briefing sessions.

D. Support effective mainstreaming of gender equality and community participation.

•  Support the provincial government in ensuring GEDSI principles are applied in all aspects of project implementation and the participation of communities throughout the project implementation and
•  Collect, analyze, and present information to support program planning, strategy development, and implementation.

E. Support facilitating knowledge sharing and communication

•  Support and facilitate consultation and exchange of information, synergies, learning and know-how at the local level.
•  Document local best practices that may be featured in the program’s learning exchange activities.
•  Support the knowledge and communication efforts of SHIELD (i.e., stories, news articles, photos, videos, social media presence, as appropriate) with support and guidance from SHIELD communication officer and
•  Perform any other related duties as required by supervisor/ management.

3. Institutional Arrangement

The Provincial Associate shall be directly supervised by the Component 1 Lead for LGU Resilience Resource and Implementation, with overall guidance from the Program Manager. He/She will be working closely with the SHIELD SSU, UNDP Country Office and Bangkok Regional Hub, Consortium Partners, national and subnational partners and stakeholders, and DFAT.

In carrying out his/her work, the Provincial Associate shall work in close coordination with the SHIELD Focal Point at the Provincial Government

Required Competencies:

Core competencies

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Business Development: Knowledge Facilitation

Ability to animate individuals communities of contributors to participate and share, particularly externally

Business Development : Collective Intelligence Design

Ability to bring together diverse groups of people , data, information or ideas and technology to design services or solutions

Business Development: UNDP Representation

Ability to represent UNDP and productively share UNDP knowledge and activities, advocate for UNDP,

its values, mission and work with various constituencies.

Business Management: Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication, to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Business Management: Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Business Management: Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

4. Minimum qualifications of the Successful NPSA

Minimum. Education requirements:

•  Completion of secondary level education is required OR
•  A bachelor’s degree in community development, sociology, public administration, economics, environment, urban planning, social or political sciences or related fields.

Minimum years of relevant work experience:

•  Minimum six years with Secondary education or 3 years with bachelor’s degree
•  At least two 2 years of work experience managing or implementing development projects (i.e., programme/project coordination, project component management, managing team/s of experts, implementation monitoring and evaluation etc.), preferably in the areas of resilient development, climate change and/or disaster reduction management

Required Skills:

•  Practical knowledge and experience in monitoring and evaluation
•  Practical knowledge and experience with planning and budgeting processes, preferably with local government authorities and/or communities
•  Practical experience with training and capacity building activities
•  Collaborative work approach and strong teamwork skills
•  Good negotiation and facilitation skills
•  Excellent oral and written skills; excellent drafting, formulation, reporting skills.
•  Accuracy and professionalism in document production and editing.
•  Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.
•  Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
•  Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint, etc.) and email/internet; familiarity with database management and office technology equipment.
•  Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Desired skills in addition to the competencies covered in the Competencies sections:

•  Experience working with the Philippines’ private sector, national and local governments, and NGOs/ INGOs
•  Experience with UN System/UNDP system
•  Experience in DRR/CC projects
•  Preferably living in the area or has extensive knowledge about the locality

Required Language(s)

•  Fluency in English and Filipino is required.
•  Proficiency in local – Cebuano/Davaoeno/Kalagan/Mandaya/Kamayo/Mansaka

Professional Certificates

Not mandatory – Candidate may list such certificates.

5. The following documents shall be required from the applicants:

•  Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
•  A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
•  Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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