Job Identification : 13241
Locations : Panama City, Panama
Posting Date : 08/23/2023, 08:36 PM
Apply before : 07/09/2023, 03:59 AM
Job Schedule : Full time
Agency : UNDP
Grade : NPSA-4
Vacancy Type : National Personnel Service Agreement
Practice Area : Management
Bureau : Regional Bureau for Latin America and the Caribbean
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : Bachelor’s Degree – 1 year ( s ) experience OR High School certificate- 4 year ( s ) experience
Other Criteria : Secondary or full Lic education in: administration, economy, human resources, industrial engineering or other related
Required Languages : Spanish language domain ( excellent ): writing, reading and conversation.
Vacancy Timeline
2 Weeks
Job Description
Office / unit / project description
UNDP is committed to achieving diversity of staff in terms of gender, nationality and culture. Persons belonging to minority groups, indigenous groups and persons with disabilities are also encouraged to apply. All applications will be treated with the strictest confidentiality.
UNDP does not tolerate sexual exploitation and abuse, any type of harassment, including sexual harassment, or discrimination. Therefore, all selected candidates will undergo rigorous reference and background checks.
UNDP is the leading United Nations organization in the fight to end the injustice of poverty, inequality and climate change. Working with our extensive network of experts and partners in 170 countries, we help nations build integrated and durable solutions for people and the planet. More information at undp.org or follow us at @UNDP.
The Republic of Panama has ratified the Vienna Convention for the Protection of the Ozone Layer ( Law N ° January 2, 1989 ) and the Montreal Protocol on Substances that Deplete the Ozone Layer ( Law N ° January 7, 1989 ), as well as all its amendments. Panama recently approved the Kigali Amendment to the Montreal Protocol, through Law December 86, 2017.
The National Ozone Unit attached to the General Subdirectorate for Environmental Health of the Ministry of Health ( UNO / MINSA ), is responsible for the implementation of measures for the control and gradual reduction of consumption of Ozone Depleting Substances ( ODS ) as well as hydrofluorocarbons ( HFC ). To this end, several projects are carried out that seek to assist all the national actions necessary to fulfill the commitments assumed under the Montreal Protocol and its amendments, these being:
- the UNO / MINSA Institutional Strengthening project in its phase 10 ( PS00131771 )
- the project of the National Plan for the Elimination of HCFCs in Panama Stage 3 ( PS00117184 )
- the project to prepare an HFC reduction plan ( PS00130504 )
The Institutional Strengthening Project aims to assist the National Ozone Unit of the Ministry of Health in developing and strengthening national capacities to comply with the obligations assumed by the country in the framework of the implementation of the Montreal Protocol and its amendments, being essential for an effective implementation of the Kigali Amendment, as well as in the integration of the themes associated with it in the national strategies of climate change and energy efficiency and mainstreaming of the gender approach. This includes supervision and support for projects financed by the Multilateral Fund for the implementation of the previously mentioned Montreal Protocol.
The National HCFC Elimination Plan ( Hydrochlorofluorocarbons ) for Panama Stage III establishes the country’s strategy for the years 2021 to 2031, consisting of four ( 4 ) components that articulate with each other: a ) HCFC consumption elimination program in the RAC sector, b ) program to strengthen the regulatory legal framework and responsible policies to regulate the implementation of the Montreal Protocol, c ) public awareness program to promote the elimination of HCFCs and d ) monitoring and reporting of HCFC consumption.
In this context, the Ministry of Health ( MINSA ), as the national executing agency, has the technical-administrative assistance of UNDP Panama for the implementation of these initiatives that support the country in the application of control measures and the gradual elimination of ODS and HFC.
Scope of work
The Project Technical Assistant works under the general direction of the Project Director designated by the Ministry of Health ( the Coordinator/a of the National Ozone Unit ) as well as the Institutional Strengthening Coordinator, in collaboration with the team of the National Ozone Unit, assisting the country in the implementation of Projects financed by the Multilateral Fund for the implementation of the Montreal Protocol and other related initiatives.
Its main functions are:
- Assist the projects implemented by the National Ozone Unit of the Ministry of Health in the different activities that it has to participate due to its functions in the implementation of the Projects, including administrative, logistical and financial support functions.
- Provide administrative and logistical support for the execution of project activities.
- Administratively support project staff recruitment processes, when required.
- Assist in the processes for the acquisition of goods and services within the framework of projects, including the processing of contributions, support in the preparation of terms of reference, creation/supplier updates, process requests, requests for letters of commitment, purchase order requests, contract requests, requests for amendments, among others.
- Maintain a maturity control of contracts and addres.
- Present financial, administrative and other reports as necessary.
- Update information in Quantum about the Project as appropriate.
- Support in the preparation of the annual reports on the execution of the Project, both semi-annual and final.
- Organize communications and manage project files, keep project documentary files up to date.
- Collaborate in the reception of the assets acquired by the projects and in the updating of the inventory record of each project.
- Prepare and process all payment requests and payment certificates, ensuring that each payment is made and that each management has supporting documentation.
- Prepare and process per diem payments to project staff.
- Monitor purchase orders and invoices that have not been paid.
- Verify accumulated amounts of suppliers and consultants, before being hired by projects.
- Support in the collection of verification documentation ( agenda, list of participants, photos, among others ) related to meetings, workshops and field activities of projects.
- Guide UNO / MINSA personnel in UNDP rules and procedures to ensure their correct compliance and the normal development of administrative and financial processes.
- Make minutes, minutes, notes and memos that are required within the Projects.
- Comply with the requirements of the annual Project cycle.
- Carry out, within the framework of your experience and technical skills, the activities assigned to it in support of the management of the initiatives carried out within the framework of project management.
Institutional agreement
The Technical Project Assistant will work under the supervision of the UNO / MINSA Coordinator and the Coordinator of the UNO / MINSA Institutional Strengthening project / MINSA
Competences
Basic Competences
one. Achievement of Results
Level 1: Plan and supervise your own work, pay attention to details, deliver quality work before the deadline.
2. Think innovatively
Level 1: Open to creative ideas / known risks, pragmatic problem solver, makes improvements.
3. Learn continuously
Level 1: Open-minded and curious, share knowledge, learn from mistakes, ask for feedback
4. Fits with agility
Level 1: Fits change, constructively manages ambiguity / uncertainty, is flexible.
5. Act with determination
Level 1: Show momentum and motivation, able to calmly surrender to confident adversity.
6. Commitment and Association
Level 1: Show compassion, understanding towards others, establish positive relationships.
7. Diversity and Inclusion
Level 1: Appreciate / respect differences, be aware of unconscious prejudice, confront discrimination
Transversal and Technical Competences
Theme Area
Name
Definition
Business direction and strategy
Strategic thinking
Ability to communicate clearly, concisely and unambiguously, both through written and verbal communications; to adapt messages and choose communication methods based on the audience.
Business Development
Creation
Knowledge
Ability and inclination to quickly adopt new technologies, either by skillful understanding of their use or by understanding their impact and empowering others to use them as needed.
Business Development
Integration within the UN
Ability to identify and integrate the capacity and assets of the United Nations system and participate in joint work; knowledge of the United Nations system and ability to apply this knowledge to practical strategies and / or situations.
Business management
Digital Consciousness and Competition
Ability to manage programs and projects with a focus on better performance and demonstrable results.
Ability to engage a wide range of public and private actors, build maintain and / or strengthen working relationships, trust and mutual understanding.
Business management
Customer satisfaction / Customer management
Ability to respond promptly and adequately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and / or solutions to meet and understand the real needs of customers.
Contribute to the development of the customer service strategy. Find ways to add value beyond immediate customer requests. Ability to anticipate future customer needs and concerns.
Business management
Communication
Ability to communicate clearly, concisely and unambiguously, both in writing and verbally; to adapt messages and choose communication methods based on the audience.
Ability to manage internal and external communications, through the media, social networks and other appropriate channels.
Minimum Requirements for an NPSA
Minimum education requirements
- Complete secondary education
- Full bachelor’s degree in one of the following areas: administration, economics, human resources, industrial engineering or others related to the project management area.
Years of relevant minimum experience
- Four ( 4 ) years of professional experience ( with complete secondary education ) in the performance of positions with administrative and / or logistical responsibilities for projects in the public, private or international sectors
- A ( 1 ) year of professional experience ( at the bachelor’s level ) in the performance of positions with administrative and / or logistical responsibilities for projects in the public, private or international sectors
Required Skills
- Skills in the handling of computer programs such as: Microsoft Office ( Word, Excel, Teams and PowerPoint ), Zoom, training platforms, others.
Desired skills in addition to the skills covered in the skills section
- Work experience in public institutions and / or non-governmental or international cooperation organizations will be valued.
- Experience in administrative and financial management of nationally implemented projects with United Nations agencies.
- Experience in managing virtual platforms.
- Experience in managing administrative and / or financial procedures.
- Experience in acquisitions of goods and / or services.
- Experience in basic Human Resources management.
- Experience in procedures of multinational organizations.
Language ( s ) Required ( s )
- Spanish language domain ( excellent ): writing, reading and conversation.
Professional Certificates
- No additional certifications are required.
Disclaimer
Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Important Additional Information
- This position is open to national or foreign applicants with permanent residence and work permit in force when applying for this vacancy for the contract period.
- Applications received after this date will not be considered
- Only the ( the ) candidates ( as ) selected ( as ) for interview will receive conformation
