Job Identification : 11621

Locations : New Delhi, India

Posting Date : 09/01/2023, 06:08 AM

Apply Before : 09/17/2023, 06:29 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-6

Vacancy Type : National Personnel Service Agreement

Practice Area : Health

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages : English, and Hindi

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

•  Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs.
•  Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized.
•  Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability.

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

Office/Unit/Project Description

In India UNDP is a long-standing partner of the Ministry of Health and Family Welfare (MoHFW) and its institutions at the State and District level. Guided by the government, the UNDP India work is fully carried out in close coordination with partner UN agencies and is focusing on better health services provided to population of India.

The overarching goal of UNDP’s work on health system strengthening in India is to facilitate equitable access to basic services by strengthening capacities of communities to demand and access services, and of institutions to deliver quality.

Duties and Responsibilities

The Project Procurement Associate will work under the direct supervision of HSS Project Operations Analyst and general guidance of HSS Project Manager. The Project Procurement Associate will also work in close collaboration with the Country Office Procurement team. Some travel to the field is expected.

The specific duties and responsibilities during the assignment will include, but not be limited to, the following:

•  Support the review, implementation and monitoring of the Procurement Plan for HSS project in close coordination with UNDP India Procurement team and Regional project teams.
•  Coordinate and support execution of calls for each procurement process according to the correspondent categories and strategies: a. terms of reference revision, invitations, advertisements, b. quality assurance of forms and requests, c. support in organization and facilitation of the evaluation panels assignments, minutes preparation, review of procurement cases and submission to the Procurement Committees when appropriate.
•  Support in preparation of Purchase Orders implementing the internal control framework. Inform the CO Procurement Unit timely on corrective actions on purchase orders with budget verification errors and others.
•  Support the project in issues related to the delivery process of complex purchase orders, ensuring that all aspects of the logistics chain are carried out successfully.
•  Support the Project Manager and Project Operations Analyst in managing the procurement contracts.
•  Preparation and presentation of monthly HSS project procurement reports.
•  Monitoring of cost-recovery for the procurement services provided by UNDP CO Procurement team to HSS project.
•  Ensures facilitation of knowledge building and knowledge sharing in the project focusing on synthesis and sharing of lessons learnt and best practices in Procurement.
•  Advise/guidance to programme/project colleagues on application of UNDP procurement policies and procedures for various implementation activities.

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical Competencies

Procurement:

Data Analysis

•  Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making.

Procurement Management

•  The ability to acquire goods, services or works from an outside external source.

Procure-to-Pay

•  Knowledge of purchase-to-pay cycles , concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Financial Analysis

•  Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability.

Business Management:

Client Management

•  Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real client needs.
•  Look for ways to add value beyond clients’ immediate requests.
•  Ability to anticipate client’s upcoming needs and concerns.

Required Skills and Experience

Education:

•  Completion of Secondary education is required.
•  Bachelor’s degree in business administration, finance, supply chain /logistics or economics is desirable.

Experience:

•  Minimum 6 years (with Secondary education) or 3 years (with Bachelor’s degree) of relevant experience in procurement or project coordination/implementation.

Required skills:

•  Experience in the usage of digital procurement solutions and software packages, and advanced knowledge of data management and systems.
•  Excellent interpersonal, networking and team building skills.
•  Excellent skills in procurement and/or supply chain/logistics required.

Desired skills:

•  More than 2 years of experience working in the UN system.
•  Experience collaborating with government agencies, international organizations, and community leaders.
•  Knowledge of UN regulations, rules, and procedures.
•  Experience and knowledge of Atlas/Quantum is a strong asset.

Required Language(s):

•  Strong oral and written communication skills in English and native language (Hindi).

Professional Certificates:

•  CIPS or Supply Chain Management certificate is desirable.

Remuneration:

Remuneration starting at 938,397.84 INR (Annual) / 78,199.82 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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