About the Role
The Global Alliance for Improved Nutrition (GAIN) is seeking a Project Officer, Food Fortification to support the execution of GAIN Ethiopia’s large scale food fortification project. This role will be offered on a 12 months’ fixed term contract basis, subject to availability of funding. You will be based in GAIN’s Ethiopia office in Addis Ababa, Ethiopia.
Reporting to the Project Manager, the Project Officer will support the coordination of project activities by providing a range of support services, including preparation of reports and briefs, coordinating resources, maintaining project documentation, and implementing and monitoring project plans to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope.
The postholder will also be responsible for various administrative tasks including organising meetings with different stakeholders.
Key Responsibilities include:
- Facilitating implementation of project activities in compliance with the policies and best practice standards of GAIN
- Sourcing, collating and compiling data and information to identify emerging issues, track and report on project progress against established milestones and deliverables
- Preparing and maintaining project documentation and PRISM for reporting, monitoring and evaluation purposes to ensure accessibility of quality information and contributing to the achievement of project outcomes
- Conducting regular field monitoring visits of the activities conducted under the project by partners. Following up with partners to ensure timely submission of reports and preparing timely monitoring reports with findings and recommendations
- Working closely with external suppliers and professional services to facilitate an effective delivery of projects and maintaining strong partnerships with civil society, INGOs, government entities, private sector and other organisations
- Overseeing all administrative aspects of the procurement process including budgeting, procurement supporting with the drafting of agreements and contracts and logistical arrangements within ethical and procurement standards and guidelines
- Supporting the project manager or project coordinator in preparing donors’ reports in collaboration with project teams, technical teams, funding team and support teams
- Working closely with the project accountant, monitoring the receipt of deliverables and payments to partners, as well as ensure all project related expenses are properly coded to ensure the accuracy of financial reporting.
- Processing timely payments to consultants and other service providers, ensuring compliance with GAIN procurement policy
About You
The ideal candidate will have previous experience in project management, business and project administration systems including financial administration. You will possess proven ability to execute administrative tasks in a timely manner. Candidates with experience working in a multi-cultural or international environment and in delivering a wide range of project management and support services within tight deadlines would be desirable.
The postholder should possess excellent communication and writing skills. You will be fluent in written and spoken English and able to work with diverse groups and individuals. In addition, you should be highly flexible and willing and able to travel.
A degree or equivalent recognized international accreditation in project management and/or bachelor’s degree in business management, international relations, sustainable development, economics, development studies, peace and conflict studies or related field. You will be computer literate in Microsoft Office and with advance knowledge in spreadsheet and database packages and experience in handling web-based management systems.
About our Offer
The starting salary on offer for this role is from USD 10,920 – USD 12,480 per annum (gross salary), depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.
We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.
About GAIN
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.
GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.
Our Working Culture and Environment
We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.
All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.
GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.
Applicants must be currently based and have the existing right to live and work in the Addis Ababa, Ethiopia region to be eligible to apply for this position.
This advert closes on 31st October 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.
The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.
