MISSION
ACTED is an international non-profit NGO based in Paris, France with operations in more than 35 countries in Europe, the Middle East, Asia, Africa, Latin America and the Caribbean. ACTED’s mission is to provide immediate humanitarian assistance to those in need while creating long-term opportunities for sustainable growth. ACTED operates in contexts of natural catastrophe, armed conflict, and socioeconomic crisis. For more information: www.ACTED.org
WORK OBJECTIVE
The project manager will be in charge of ensuring the satisfactory execution of the project Multisectoral and integrated response in water, sanitation and hygiene, livelihoods and protection of women from indigenous communities in the state of Amazonas, Venezuela financed by the French Government (CDCS), in Puerto Ayacucho.
The project has as intervention sectors: Livelihoods, Protection and Water, Sanitation and Hygiene (ASH). The selected person will provide strategic and operational leadership to successfully develop and implement the project. The project manager will ensure compliance with the general technical and programmatic quality in the implementation, compliance with regulations, donor regulations and the timely presentation of all deliverables. Depending on the needs, the manager may also participate in the design of future projects. The manager will respond to the Base Manager and the Area Coordinator.
FUNCTIONS
Planning of project activities (elaboration of implementation strategies, work plan, identification and planning of technical skills and project implementation requirements according to relevant standards)
Monitoring implementation (daily monitoring of project activities, anticipation and mitigation of risks, problem solving and planning of corrective measures).
Documentation and compliance (preparation, compilation and archiving of records and documents proving the completion of activities), creation and updating of instruments and mechanisms to ensure that activities are carried out in compliance with donor regulations.
Commitment and responsibility with the beneficiaries (safeguard of the beneficiaries, communication with the communities, participation of the communities, resolution of complaints)
Internal coordination (organization and participation in meetings)
External coordination (organization and participation in bilateral meetings and platforms and
multilateral, such as sectoral meetings)
Security management (through periodic context analysis and access negotiation, support security management and project-related movements).
Human Resources
Planning (Structuring and organization of the team, including assignment of functions and
responsibilities)
Recruitment (in coordination with the Human Resources Department)
Staff development and capacity-building (proactive and ongoing assessment of training needs and interest of team members, identification of training opportunities, including internal and external, orientation)
Personnel management (establishment of work plans, vacation planning, periodic evaluations, conflict resolution)
Logistics
Acquisitions (in coordination with the Logistics Department)
Quality control (verification of samples and items purchased)
Stocks (monitoring of project stock volumes)
Transportation (participation in vehicle management)
Assets (control the availability and use of assets)
Finance
Budget monitoring / spending control (periodic forecasting of expenses and verification
transverse)
Support in the preparation of cash requests
Quality control
Monitoring and evaluation (support for the execution of monitoring activities carried out by the
Diagnostic, Monitoring and Evaluation Department; participation in monitoring activities; measurement of relevant project indicators)
Learning (feed the database of lessons learned, apply lessons learned in the past to future projects)
Grant management and fundraising
In coordination with the Project Development Department, ensure respect for
contractual obligations, donor procedures and donor requests
Actively participate in the launch, review and closure meeting of projects
Reporting: prepare periodic narrative reports and update reporting tools, and share them with the Project Development Department
Support the design of new proposals, including strategic program options, appropriate activities, appropriate locations, selected beneficiaries, staffing needs, and costs.
Prevention of sexual exploitation and abuse
Create and maintain an environment that prevents sexual exploitation and abuse and promotes
application of the zero tolerance policy and the ACTED code of conduct.
REQUIREMENTS
Mandatory:
Bachelor of Social Sciences (Sociology, Social Work), Economics, Education, Political Science, International Studies, Health Sciences, Humanitarian Protection, Civil Engineering, related careers.
At least three (3) years of experience as a project manager. Preferably in an NGO
international.
Experience in dealing with national partners and local / government authorities
Experience in proven organizational skills.
Experience working in multicultural work environments
Microsoft Office Package Domain
Soft skills: dynamism, leadership, Team management, autonomy, high attention to detail, responsibility, assertive communication, results orientation, transparency, flexibility.
Desirable (not mandatory):
Experience in education and training.
CONDITIONS
Contract for the provision of services for 9 months with the possibility of renewal according to
budget availability and performance.
Workplace: Face-to-face at the ACTED office in Puerto Ayacucho.
Professional Fees according to the Scale of the organization.
Puerto Ayacucho – State of Amazonas
How to apply
Register your application at the following link:
The application must include: PDF file with resume (maximum 2 pages) and a cover letter detailing your aptitude and interest for the position offered. If you like, you can include references that you consider relevant in the framework of this application.
Only shortlisted candidates who meet the established requirements will be contacted to continue in the selection process.
Application deadline: 08/05/2024
https://forms.gle/k8EGt7k7NVYqngL68
Given the urgency of the petition, ACTED reserves the right to close the recruitment process
before the deadline if the candidate was selected.
Start date: 09/01/2024
