Position Title: Project Coordinator (Shelter and Settlements)
Job Code: SVN 2024 128
Duty Station: Geneva, Switzerland
Classification: Professional Staff, Grade P2
Type of Appointment: Special short-term graded, nine months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 09 June 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo
(the); Cook Islands; Fiji; Guinea-Bissau; Holy See; Iceland; Kiribati;
Lao People’s Democratic Republic (the); Madagascar; Marshall Islands;
Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and
Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu
Second-tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Shelter and Settlements Specialist, and direct supervision of the Project Coordinator (Shelter and Settlements), and in collaboration with relevant units at Headquarters and the Administrative Centres, the Project Coordinator will be responsible and accountable for providing technical, administrative, and logistical support to HQ projects related to rental assistance programming and support other relevant capacity building initiatives.
Core Functions / Responsibilities:
- Coordinate the overall implementation of the Airbnb.org funded projects, including monitoring the budgetary, administrative, and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
- Implement, maintain, or contribute to the improvement of relevant project management tools to support efficient implementation, and milestone tracking.
- As part of preparedness, engage with country offices to help identify potential implementing countries, and during implementation maintain regular communication, provide guidance, training, and troubleshooting support.
- Coordinate the allocation of project resources to country offices and maintain updated guidance and SOPs for each mission.
- Coordinate with relevant departments, including protection, legal, private sector engagement, media and communications, finance, etc., to facilitate compliance with donor and IOM requirements.
- Monitor project progress and the achievement of project milestones. Bring issues or delays to the prompt attention of the supervisor.
- Coordinate adequate information management for project-related activities, including beneficiary data management according to IOM policies, data collection and analysis for reporting, and other information management products such as factsheets, dashboards, etc., in close coordination with the donor and other relevant stakeholders.
- Draft quality progress Financial, Narrative, and other reports related to the project activities and support regular communication with donors.
- Undertake duty travel as required to monitor and support implementation of activities.
- Map and explore potential partnerships with relevant sector actors, the private sector(hotels, insurance providers, rental agents, etc.) for the expansion and improvement of rental accommodation support projects.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in International Relations, Development Studies, Real Estate Management, Urban Management, Humanitarian Affairs, Economics, and other related fields in an accredited institution with two years of relevant professional experience, or,
- University degree in the above fields with four years of relevant professional experience.
- Degree in Architecture, Urban Planning, or related built environment profession is an asset.
Experience
- Experience in project implementation, coordination and/or management.
- Experience in developing training materials and/or delivering training.
- Experience operating in crisis-settings and supporting vulnerable people.
- Experience in engaging with donors and partners.
- Experience in designing or implementing Shelter/Housing programming.
- Multi-sectoral experience is an asset.
- Experience working with different international organizations specialized in humanitarian or development assistance (e.g. UN agencies, INGOs, IOs, Donors, IFRC or ICRC) is an asset.
- Experience in Market-Based interventions is an asset.
- Previous experience in program reviews and evaluations is an asset.
- Experience in coordinating inter-agency initiatives, working collaboratively to deliver tangible outputs, is an asset.
Skills
- Strong organizational and planning skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Strong problem-solving and analytical skills.
- Proficiency in Microsoft Office and other relevant software.
- Attention to detail and accuracy.
- Flexibility and adaptability.
- Cultural sensitivity and awareness.
- Good conceptualization, analytical, and writing skills.
- Excellent time management skills for completion of tasks and deliverables.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English and Spanish is required (oral and written). Working knowledge of Portuguese and another official UN language (Arabic, Chinese, French, and Russian) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
How to apply:
Interested candidates are invited to submit their applications HERE, by 09 June 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 27.05.2024 to 09.06.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
