Position Title: Project Assistant – Care and Maintenance (C&M)
Duty Station: Doha, Qatar
Classification: General Service Staff, G-5
Type of Appointment: Fixed term (1 year), with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 10.06 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo
(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;
Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;
Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;
Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Uzbekistan; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
The Care and Maintenance (C&M) Assistant will function under the overarching supervision of the Head of Office (CAS) and the direct supervision of the Site Officer. In this capacity, the C&M Assistant will provide critical support to the Site Management Support (SMS) unit, as well as the Site Officer, in coordinating and monitoring the C&M of the SMS unit. This role encompasses a wide array of responsibilities including, but not limited to, monitoring renovations, and facility enhancements at the CAS level. Additionally, the C&M Assistant will manage the BPOC system, will assist to conduct comprehensive risk assessments, and the development of detailed building maintenance plans. These tasks are integral to ensuring the seamless operation and maintenance of site facilities, thereby supporting the broader objectives of the SMS unit.
Core Functions / Responsibilities:
1. Assist the Site Officer in coordinating and monitoring Care and Maintenance (C&M) activities at the site level.
2. Assist in the upkeep and repair of site infrastructure, including sanitation facilities, recreational facilities, and communal areas.
3. Collaborate with relevant stakeholders and humanitarian actors to coordinate maintenance activities and technical inspections.
4. Contribute to the development of necessary project documentation for SMS’s projects within the site, including detailed drawings and layouts, electrical schematics, Bills of Quantities (BOQs), Scopes of Work (SOW), and Bills of Materials (BOMs).
5. Assist the effective, execution, and management of SMS projects; contribute to keep a meticulous accounting for all technical and logistical aspects and alignment with project objectives.
6. Conduct regular inspections of site facilities, identify maintenance needs, and report on the status and progress of C&M activities.
7. Engage with site residents to understand their needs and concerns, ensuring that maintenance and service delivery effectively address these issues.
8. Assist in training and capacity-building activities for Building Persons of Contact (BPOCs) at the building level to support maintenance and care efforts.
9. Maintain accurate records of maintenance activities, service delivery, and other relevant data for reporting and analysis purposes.
10. Support rapid needs assessments, safety audits, surveys, Focus Group Discussions (FGDs), and other service monitoring-related activities at the CAS level.
11. Contribute to SMS overall information management, data analysis, and development of information products in coordination with the Site Officer.
12. Support community participation and communication efforts by conducting outreach, community engagement, and sensitization activities when needed.
13. Perform other duties as assigned by the Site Officer.
Required Qualifications and Experience
Education
· University degree in engineering (architect or civil) or equivalent from an accredited academic institution or institute with a minimum of three years of relevant working experience, or
· Completed high school degree with at least five years of relevant working experience.
· Professional relevant Experience in C&M within the Camp Coordination and Camp Management (CCCM) sector.
Experience
· Minimum two years of professional experience in C&M within the CCCM/ECRP sectors, and/or any other relevant experience related to C&M.
· Experience in supporting the preparation of necessary project documents such as drawings and layouts, electrical schematics, Bills of Quantities (BOQs), Scopes of Work (SOW), and Bills of Materials (BOMs).
· Analytical capacity, attention to detail, resourcefulness, initiative, and maturity of judgment.
· Familiarity with statistical software packages is desirable.
· Advanced communication and interpersonal skills with the ability to deal with work pressure and meet deadlines.
Skills
· Data entry, analysis, and manipulation skills in Excel and other Microsoft products. Experience in analytical tools like PowerBI will be an added advantage.
· Advanced experience with AutoCAD software.
· Capacity to manage sensitive and confidential matters with discretion and professionalism
· Ability to establish effective working relations with persons of different backgrounds
· Ability to cope with situations that may be psychologically or emotionally traumatic.
Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English is required
DESIRABLE
Working knowledge of Arabic is desirable.
Notes
*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies
Values
· respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
· maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
· demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
· Demonstrates willingness to take a stand on issues of importance.
· Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
· develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
· produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
· continuously seeks to learn, share knowledge and innovate.
· takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
· encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Competencies will be assessed during a competency-based interview.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Only shortlisted candidates will be contacted.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee).
Posting period:
From 27 May 2024 until 10 June 2024
Eligibility:
This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.
Other
Appointment will be subject to certification that the candidate is medically fit for appointment.
Job Type: Full-time
Pay: QAR17,000.00 – QAR17,500.00 per month
How to apply
How to apply:
In order for an application to be considered valid, IOM will only accept applications received through IOM’s Recruitment Platform: IOM Careers (oraclecloud.com)
Interested candidates are invited to submit their applications via Oracle not later than 10 June 2024,
Applications may be sent through the links below:
Internal Candidates: View the internal job posting
External Candidates: View the external job posting
Only shortlisted candidates will be contacted.
