2302491
Procurement Specialist
Job Posting: 17/Aug/2023
Closure Date: 31/Aug/2023, 9:59:00 PM
Organizational Unit : FRMOZ – FAO Representation in Mozambique
Job Type: Non-staff opportunities
Type of Requisition : NPP (National Project Personnel)
Grade Level : N/A
Primary Location: Mozambique-Maputo
Duration : 12 months
Post Number : N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, program, and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The position is located in the FAO Representation in Mozambique.
Reporting Lines
Under the supervision of the FAO Representative in Mozambique and the technical guidance of the International Procurement Specialist, the incumbent shall maintain a wide range of contact with managers, staff, and suppliers inside and outside the Organization, ensuring the quality and consistency of procurement support services and the compliance with relevant policies and procedures.
Technical Focus
Support Carry out and coordination of day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices.
Tasks and Responsibilities
- Review and analyze procurement requests for goods and services for completeness and conformity with established FAO rules, procedures and practice to ensure efficient procurement;
- Carry out procurement processes and ensure procurement actions are completed in a timely manner in accordance with the relevant rules and procedures;
- Perform operational functions relating to the procurement process, including the preparation of tender documents, issuance of tenders, evaluation of bids, follow-up with suppliers and drafting of contracts/amendment/renewals to contracts;
- Provide secretariat support to the Tender Opening Panel and Local Procurement Committee as appropriate;
- Prepare submissions to the Local Procurement Committee (LPC) and the Headquarters Procurement Committee
(HQPC);
- Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle;
- Ensure the annual procurement plan is prepared and updated quarterly;
- Prepare, review, analyze and share procurement monitoring reports weekly;
- Maintain a proper filing and easily retrievable system for Purchase Orders and Contracts issued for the procurement of goods and services, keep track of any contractual agreements and informs users (as appropriate) of contractual rights and obligations;
- Provide Quality Assurance of Letters of Agreement;
- Perform any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- A degree in procurement, supply chain management, public/business administration or any other relevant field;
- Five years of relevant experience in procurement, with leadership and supervision responsibilities.
- Working knowledge of English (Level C).
- National of Mozambique
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization.
- Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS Level 3) or equivalent is desirable.
- Thorough knowledge of ERP Procurement systems.
- Ability to work under pressure and in challenging environment.
- Excellent planning and organizational skills, self-motivated and efficient, with willingness to pay attention to details.
- Previous experience working on international donor projects is highly preferred.
- Working knowledge of MS office and relevant IT tools and software.
- Excellent communication, networking, written and presentation skills.
- Good Knowledge of the United Nations system is highly preferred.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
- Candidates are requested to attach a letter of motivation to the online profile
- Once your profile is completed, please apply, and submit your application
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
- Incomplete applications will not be considered
- Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
- Only applications received through the FAO recruitment portal will be considered
- Your application will be screened based on the information provided in your online profile
- We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
