Project Background
LOGOS is a sub-national governance improvement project funded by the United States Agency for International Development (USAID). It is designed to support the Government of the Republic of Mozambique (GRM) efforts to decentralize governance to improve the delivery of public services – particularly health, education, and WASH -at central, provincial, district, and/or municipal levels. LOGOS supports activities with all levels of GRM, including support to central ministries responsible for the coordination of sub-national units of government, as well as technical assistance to select provinces, districts, and municipalities. Improvement of sub-national governance includes supporting the participation of the private sector, civil society, and marginalized groups. LOGOS works under an overarching mechanism (IDIQ) against a series of periodic Task Orders (TO) as defined by and with USAID.
Role’s Purpose:
The Procurement Officer reports to the Director of Finance and Administration and will be based in Pemba, Mozambique. This is a local hire position and applicants must have the legal right to work in Mozambique. He/She will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to oversee and conduct procurement of goods and services in compliance with DAI policies and USAID requirements. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The Procurement Officer will be responsible for overseeing and ensuring that complete procurement related backup documentation is provided prior to submission to Finance Team. He/She will oversee solicitations, and price/cost/reasonability analyses.
Responsibilities:
Reporting
Develop, monitor and manage periodic acquisition plans according to project needs and report to Senior Management on a quarterly basis at a minimum, or more often as required. Monitor and track procurement activities and delivery status of goods/services.
Audit
Ensure complete backup documentation for procurement purchases is submitted to project’s Finance Team. Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance. Assist and collaborate in external or internal audits as necessary.
Policies and Procedures
Ensure integrity, fairness, accuracy, and openness in procurement processes. Ensure DAI, USAID and other US government policies, and procedures are followed and enforced. Help project staff become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary, including training on conflict of interest and other subjects.
Procurement Management Systems
Enforce use of DAI’s operations & procurement system (TAMIS). Maintain electronic procurement records & files in various DAI’s system platforms. Train other DAI staff in the use of procurement systems, as necessary.
General Acquisition & Procurement Responsibilities
Oversee solicitation bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans. Monitor, track and expedite all project procurement activities and delivery status of goods/services. Ensure pricing information is accurate and aligns with acquisition policies. Conduct price/cost/reasonability analyses. Review requisition documentation, cost estimates, statements of work, etc. Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications. Determine source selection methods for complex procurement to ensure compliance. Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds. Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process. Prepare cost evaluation data, and source selection documentation. Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies. Maintain procurement file system in DAI’s system. Other duties as assigned by the Director of Finance and Administration.
Qualifications:
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Business Administration or another related field.
- Minimum 4 years progressively responsible experience in procurement administration
- Experience leading and managing the procurement and acquisition aspects of USAID or other donor-funded projects preferred, including a demonstrated understanding of donor regulations and international best practices.
- Experience with grants or small grants under contract programs preferred.
- Accuracy in working with large amounts of data.
- Ability to respond effectively to time sensitive demands and inquiries.
- Proficiency using Microsoft office suite, and other relevant software.
- Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process.
- Demonstrated ability to manage and prioritize multiple concurrent bids.
- Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds.
- Extremely well organized and self-directed individual with sound technical skills, and analytical ability.
- English proficiency and Portuguese language fluency required;
How to apply
Interested candidates should submit their CVs via https://fs23.formsite.com/OLJTgx/qoz6lu5lvo/index before October 25, 2024. Early applications are encouraged. Phone inquiries will not be accepted, and only shortlisted candidates will be contacted.
